Decision Maker: Strategy and Resources Committee
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
Summarising the findings of the Mayoralty
Review and proposing some guidelines for the civic office.
The committee considered a report setting out recommendations for support to the civic office. Members commented on the importance of the role of the Mayor as first citizen of the borough and supported the proposal that flag raising events in the borough would continue if volunteer organisations did not come forward to support these events.
1. That a civic handbook and formal induction programme for new Mayors and Deputy Mayors be developed based on the principles identified in this report. This handbook will be reviewed periodically.
2. That the Committee and Management Support Service will provide support to the Mayor in promoting the civic office, including through twitter, facebook and a Mayoral blog on the Council’s website.
3. That the Mayor is encouraged to focus their activities on attending events which benefit the residents of the borough.
4. The Mayor and Council Officers will no longer host or attend international town twinning events, and the town twinning grant will be removed from April 2016.
5. That the Council continues to support the Mayor’s attendance at the borough’s Remembrance Sunday service hosted on a rotation basis at different churches around the borough.
6. That volunteer organisations in the borough are approached to help support flag raising events in the borough.
7. That the Committee notes and supports the fact that the majority of the Mayor’s charity events are supported through a Charity Committee and that the Council will provide an officer resource to help organise up to three of the Mayor’s charity events per annum, with any other events arranged solely by the Charity Committee.
8. That the Committee recognises the importance of civic tradition and the Mayor is encouraged to attend significant civic events outside of the borough which may include the following: the Civic Service with the Lord Mayor of Westminster, the London Mayors’ Association New Mayors’ Induction Day, The Queen’s Annual Garden Party and the Annual Whittington Walk, the New Year’s Day Parade and the Lord Mayor’s Show.
9. That the Mayor is encouraged to prioritise other Mayoral charity events in the adjoining boroughs and districts.
10. That a 1,000 hours per annum limit is set for use of hired vehicles by the Mayor and Deputy Mayor combined to be monitored on a monthly basis.
11. The number of main civic receptions organised by the civic office on behalf of the Mayor will be a maximum of 12 per annum.
12. That the Mayor will no longer invite Councillors to the Mayor’s parlour following Council meetings and that alcohol will only be served at receptions on limited occasions.
13. Officers will explore whether any voluntary support to the civic office can be sought including charity administration and promotion of the civic office.
14. That the Mayor’s additional expenses allowance be reduced to £12,000 per annum, £2,000 of which will be available to the Deputy Mayor.
Report author: Alexa Coates
Publication date: 21/07/2016
Date of decision: 11/04/2016
Decided at meeting: 11/04/2016 - Strategy and Resources Committee