Agenda and minutes

Carshalton and Clockhouse Area Committee
Wednesday, 7th February, 2007 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA. View directions

Contact: Linda Fisher/Jo Bryant 

Items
No. Item

147.

APOLOGIES FOR ABSENCE

Minutes:

Apologies for absence were received from Councillor Roger Thistle. 

148.

MINUTES OF THE LAST MEETING

Minutes of the meeting held on the 6 December 2006 for approval,subject to the following amendments to Appendix A:

 

Question 1.

“and not shown” should read “and is not shown”.

“Council Offices” should read “Council Officers”.

“Ramblers’ association” should read “Ramblers’ Association”

 

Question 2.

“Rights of Way Act 200” should read “Rights of Way Act 2000”.

“CRO Act” should read “CRoW  Act”.

“balancing priorities,” should read “balancing priorities.”

“try though” should read “try though.”

“the council received” should read “the Council received”.

Minutes:

The minutes of the meeting held on 6 December 2006 were agreed as a correct record subject to the following amendments to appendix A and were signed by the Chair.

 

Question 1.

“and not shown” should read “and is not shown”.

“Council Offices” should read “Council Officers”.

“Ramblers’ association” should read “Ramblers’ Association”

 

Question 2.

“Rights of Way Act 200” should read “Rights of Way Act 2000”.

“CRO Act” should read “CRoW  Act”.

“balancing priorities,” should read “balancing priorities.”

“try though” should read “try though.”

“the council received” should read “the Council received”.

 

Members noted the following:

 

Minute 1205

There was no additional funding available but a bid could be made for 2008/09 or use of Section 106 monies.

 

Minute 1208

Officers felt proposing alternative uses would be advantageous. Officers would develop alternatives with Ward Councillors and come back to the Committee for approval.

 

Minute 1214

Work on the Robertsbridge Road Public Conveniences, which were in fact the Co-op Store’s Public Conveniences, would be completed in March 2007.

149.

QUESTIONS FROM MEMBERS OF THE PUBLIC

Minutes:

Six questions were asked by Members of the public.  These are set out in Appendix A to these minutes.

 

Councillor Paul Scully declared a personal interest relating to the questions on the rebuilding of Stanley Park High School in so far as he is a Governor at the school and is on the project team.

150.

DEPUTATION FROM MRS S CRAMER - HILLCREST HALLS, COULSDON

A deputation with approximately 300 signatures (not all can be found on the Sutton Electoral Register) has been received regarding proposed closure of Hillcrest Halls, Coulsdon, Surrey.  The prayer to the deputation reads:

 

“If you don’t use it – you’ll loose it”.

 

The Area Committee are requested to acknowledge receipt of this deputation and note that a report will be placed on the Carshalton and Clockhouse Area Committee agenda for 4 April 2007.  Mrs S Cramer, the lead petitioner, will speak on behalf of the deputation at either this meeting or on the 4 April 2007.

 

The Corporate Policy and Partnerships Team have worked in partnership with the Chairs of Clockhouse Residents Association and Hillcrest Halls, Clockhouse Community Centre. During the christmas period a Council consultation was agreed with Clockhouse residents seeking residents' views regarding the use of their community hall. The Consultation and an accompanying letter from the Chief Executive , Paul Martin, is to be distributed to Clockhouse residents shortly. Council officers in the Finance and Valuation and Estates Departments are considering the lease and rental of Hillcrest Halls.

Minutes:

A deputation with approximately 300 signatures (not all could be found on the Sutton Electoral Register) had been referred from Council Meeting of 22 January 2007 (minute 80/07) to this Area Committee relating to the future of Hillcrest Hall, Clockhouse.  The prayer to the deputation stated “If you don’t use it-you’ll lose it”. 

 

Officers from Finance and Valuation and Estates Departments are considering the lease and rental of the Halls. Members noted that it had been agreed over the Christmas period that there would shortly be consultation with Clockhouse residents seeking residents’ views regarding the use of their community hall. 

 

Councillor Kennedy spoke on behalf of the petitioners asking the Committee to withdraw the deputation to allow the continuation of ongoing issues.

 

Resolved: To note that the deputation had been withdrawn, subject to Councillor Kennedy confirming with the Lead Petitioner.

151.

REFERENCE FROM THE NORTHERN WARDS FORUM - 24 JANUARY 2007

Terms of Reference

 

The Forum agreed that an additional paragraph should be inserted in their Terms of Reference Agreement stating that community groups must attend 2 ordinary meetings per year (excluding the Annual General Meeting) in order to retain their voting rights.

 

Resolved: That an item should be placed on the agenda of the next Carshalton and Clockhouse Area Committee on the 7 February 2007 in order that the amendment to the Terms of Reference should be ratified.

 

It is RECOMMENDED that the Committee agree the recommendation.

Minutes:

The Forum requested that an additional paragraph be inserted in their Terms of Reference Agreement stating that community groups must attend 2 ordinary meetings per year (excluding the Annual General Meeting) in order to retain their voting rights.

 

Resolved: That the amendment to the Terms of Reference be agreed.

152.

UPDATE FROM THE METROPOLITAN POLICE

Verbal report from the Metropolitan Police to cover the following items:

 

  • A look at the local priorities identified by the 5 ward panels.
  • Problem solving activity aimed at tackling these priorities.
  • Borough wide Anti-Social Behaviour (ASB) control strategy.

 

Minutes of the Wandle Valley, St Helier, The Wrythe and Carshalton Central Ward Panels are enclosed.

 

The Carshalton South and Clockhouse Ward Panel Minutes were on the last Area Committee agenda.

Minutes:

Inspector John Pendleton, Metropolitan Police updated Members on the local priorities identified by the 5 ward panels and the problem solving activity aimed at tackling these priorities and the Borough Wide Anti-Social Behaviour (ASB) Control Strategy.

 

Inspector Pendleton answered Member’s questions on dispersal orders, untaxed vehicles in Wallace Crescent and use of statistics He advised that all 5 wards showed a decrease in crime. 

 

Resolved: (i) To note the presentation and the minutes of the Wandle Valley, St Helier, The Wrythe and Carshalton Central Ward Panels.

 

(ii) To note that the Carshalton South and Clockhouse Ward Panel Minutes were on the last Area Committee agenda.

 

(iii) That a copy of the Corporate Borough Wide Statistics be appended to these minutes.

 

[In order to save paper, copies of the statistics can be available from the Area Co-ordinator on request]

 

153.

DRAFT CAR CLUBS SUPPLEMENTARY PLANNING DCUMENT (SPD)

Report of the Principal Planner and Planning Officer for the Area Committee to note the comments of the draft SPD, arrangements for public consultation and make comments.

Minutes:

Members received a report introducing the draft Car Clubs Supplementary Planning Document (the draft SPD) which had been produced and which was approved for the purposes of public consultation by the Strategy Committee in December 2006.

 

Resolved: (i) To note the contents of the draft SPD and the arrangements for public consultation. 

 

(ii) That members consider the draft SPD and make any comments.

154.

DRAFT URBAN DESIGN SPD - PUBLIC CONSULTATION

Report of the Planning Officer for consideration and comments on its content.

Minutes:

Members received a report introducing the draft Urban Design Supplementary Planning Document (the draft SPD) which had been prepared and which was approved for the purposes of public consultation and development control by the Strategy Committee in December 2006.

 

Resolved: (i) To note the contents of the draft SPD and the arrangements for public consultation. 

 

(ii) That members consider the draft SPD and make any comments.

155.

PROVISIONAL PLANNED HIGHWAYS MAINTENANCE WORKS PROGRAMME 2007/2008

Report of the Executive Head of Planning, Transport and Highways.

Minutes:

Members noted that towards the end of each financial year, the Provisional Planned Highway Maintenance Works Programme is drawn up and reported to Area Committees for consultation.  Following this a priority based weighting system is applied to finalise the works programme, which is then submitted to Strategy Committee for approval. 

 

Martin French, Highways Area Manager, Area C, answered questions in relation to the points system, the time taken to repair Croydon Road/Beddington Lane and the road repair process.

 

Resolved: (i) That Ward Councillors comment on the provisional list of roads in their area for inclusion in the final Planned Highway Maintenance Works Programme for 2007/08.

 

(ii) To note that the roads on the final list, which will be prioritised according to need, will be dependent on the budget allocation for next year.

156.

FIRST PHASE IMPROVMENTS TO ROSEHILL - S106 FUNDS

Report of the Economic Development Project Officer on approval of first phase improvements to Rosehill using funds from Section 106 monies.

                                                                                               

Minutes:

Members noted the Chair had agreed this item be considered at this meeting as an urgent item in accordance with Section 100B of the Local Government Act 1972, to enable the prompt and timely consideration of the issues therein.

 

The report outlined the four proposals of Phase 1 of environmental improvements to the Rosehill district centre with the aim of improving its economic performance.

 

Resolved: (i) To approve the refurbishment and repainting of the guardrails between footway and carriageway on Wrythe Lane and Rose Hill in the immediate vicinity of the shopping parades.

 

(ii) To approve the relocation of the information board from its current position behind the street trader at the corner of Wrythe Lane and Rose Hill to a new position near the pedestrian crossing in Wrythe Lane. Or, if it is not practicable to restore its condition, then a new board be provided.

 

(iii) That appropriate trees be planted at suitable and effective locations in the footways of Wrythe Lane and Rose Hill.

 

(iv) That parking signs be erected indicating the public parking in Cleeve Way.

 

(v) That the Strategy Committee be requested to amend capital estimates by £22,600 and release financial provision.


 

 

157.

THE STEPS, HALESOWEN ROAD

Report from the Interim Head of Traffic and Transport. Members will be asked to approve the expenditure required to make changes to the steps.      

(TO FOLLOW)

Minutes:

Members noted the circulated report which the Chair had agreed be considered at this meeting as an urgent item in accordance with Section 100B of the Local Government Act 1972, to enable the prompt and timely consideration of the issues therein.

 

Officers advised of the ongoing problem of antisocial behaviour of youths congregating on the steps at Halesowen Road and outlined steps already undertaken to address the problem. Further improvements to the area were however needed.

 

Officers were investigating improvements to the lighting at the nearby youth shelter to encourage the young people to that site instead.  They were also looking at erecting a lamp column at the bottom of the steps to enable a CCTV camera to be placed there so there would be a CCTV camera at both ends of the steps. Other options included redesigning the steps to discourage youths to sit on them such as introducing slopes, tactile paving and varying the width of the steps.

 

Estimated costs of the works were expected to be of the order of £10k.

 

Resolved: That Strategy Committee be requested to release financial provision of £10k funded from the Safer Sutton Community Initiatives budget to cover the cost of improvements.

158.

GUARDRAILS AT THE TRAVELLER'S SITE, CARSHALTON ROAD

Verbal briefing from the Interim Head of Traffic and Transport.

Minutes:

The Committee noted that the Traveller’s Forum had requested guardrails outside their site at Carshalton Road as a road safety issue to stop children running into the road.  The Highways Area Manager advised that to introduce guardrails along the whole stretch would cost approximately £5,000 and the Chair requested definite costs to be brought to the next Area Committee.

 

Kate Evans, Lead Advisor for Equal Opportunities spoke on behalf of the Travellers Forum and informed Members that the Forum had expressed particular need for guardrails on the new pavement area only.

 

Members discussed whether the Transport for London Safer Walk to School budget could be used although it was thought this was for “soft” options only.

 

Resolved: (i) That guardrails be provided for the new pavement area.

 

(ii) That officers investigate the funding source outside of the meeting.

159.

REVIEW OF ROAD JUNCTION YELLOW LINES AND RELATED WORKS - UPDATE

Members were asked at the last meeting to clarify requirements so that the correct information could be provided to this meeting.  The Executive Head of Street Scene Services will report verbally to this meeting confirming that officers are responding individually to Members and each Ward Member will be sent a list of requests for their ward in April 2007.

Minutes:

Members were asked at the last meeting to clarify requirements so the correct information could be provided to this meeting. 

 

Resolved:To note that officers were responding individually to Members and that each ward member would be sent a list of requests for their ward in April 2007.

160.

MINUTES OF THE CARSHALTON FORUM

Minutes:

Resolved: (i) To note the minutes of the Carshalton Forum held on 20 December 2006. 

 

(ii) To note that the Chair of the Forum had written to the Greater London Authority member on railings at Carshalton Ponds.

161.

MINUTES OF THE NORTHERN WARDS FORUM

Minutes of the meeting held on Wednesday 24 January 2007

Minutes:

Members noted the Chair had agreed this item be considered at this meeting as an urgent item in accordance with Section 100B of the Local Government Act 1972, to enable the prompt and timely consideration of the issues therein.

 

Resolved: (i) To note the minutes of the Northern Wards Forum held on 24 January 2007. 

 

(ii) To note the reference from the Forum to this Committee, dealt with elsewhere in these minutes.

162.

ANY URGENT BUSINESS, INCLUDING THAT OF MEMBERS, BROUGHT FORWARD AT THE DIRECTION OF THE CHAIR, WHO HAS APPROVED THE REASON FOR URGENCY

(I)                 LOADING FACILITY AND PARKING LAYOUT IN CARSHALTON GROVE

Report of the Executive Head of Planning, Transport and Highways

 

(II)               REQUEST FOR FOOTWAY PARKING BAYS OUTSIDE NO. S 27/29 SHAP CRESCENT, CAARSHALTON

Further to minute 1215/06, a ward member has requested that approval be given for footway parking bays along the whole of Shap Crescent, Carshalton.

 

The Interim Head of Traffic and Transport recommends:

 

“ I recommend the Committee to amend minute 1215/06 so that it relates to the whole of Shap Crescent, Carshalton.”

 

Finance Comments: None.

 

(III)             WALLACE CRESCENT, PARLKING PROBLEMS

Verbal report of the Lead Officer/ Executive Head of Street Scene Services

Minutes:

Members noted the Chair had agreed these items be considered at this meeting as urgent items in accordance with Section 100B of the Local Government Act 1972, to enable the prompt and timely consideration of the issues therein.

 

(a)               LOADING FACILITY AND PARKING LAYOUT IN CARSHALTON GROVE

 

Resolved: (i) That the Executive Head of Planning, Transport and Highways be authorised to carry out a statutory public consultation under the Road Traffic Regulation Act 1984 and successive modifications, concerning the introduction of a loading bay and the modification of existing waiting and loading restrictions in Carshalton Grove, Carshalton, as illustrated in appendix 1 to the report.

 

(ii) That subject to receiving no material objections, the Executive Head of Planning, Transport and Highways make the appropriate orders and implement the scheme.

 

(b)              REQUEST FOR FOOTWAY PARKING BAYS OUTSIDE NO.S 27/29 SHAP CRESCENT, CARSHALTON

 

Further to minute 1215/06, Councillor Kane, Ward Councillor for Wandle Valley advised that officers had visited the site and identified between 8 and 12 parking bays.  He asked that approval be given for footway parking bays along the whole of Shap Crescent, Carshalton.

 

Resolved:  (i) That minute 1215/06 be amended so that approval be given for footway parking bays along the whole of Shap Crescent, Carshalton.

 

(ii) To note there was no need for a traffic order to implement footway parking in London Boroughs.

 

(c)             WALLACE CRESCENT PARKING PROBLEMS

 

The Executive Head of Street Scene/Lead Officer advised there had been a history of different problems in Wallace Crescent including parking problems, rat running, access and latterly abandoned vehicles.  He proposed a site visit with the Chair of the Carshalton Forum, Ward Councillors, the Safer Neighbourhood Team and Highways officers. Transport for London also needed to be involved.

 

The Chair of the Carshalton Forum felt there was need for a parking zone in the area.

 

Resolved:  That a site visit be undertaken.


 

(d)       WOODMANSTERNE ROAD CONSULTATION

 

Councillor Kennedy, on behalf of the Ward Councillors, requested that officers consult all residents in Woodmansterne Road and all roads running off Woodmansterne Road.  Councillor Sue Stears and Drage concurred and proposed that Ward Councillors discuss the consultation area with officers.  Councillor Kennedy proposed to copy and deliver the consultation.

 

Faran Forghani, Acting Traffic and Highway Works Manager advised that the Area Committee had agreed that consultation on proposals for revised traffic calming at Woodmansterne Road should be with adjacent affected property owners. He noted that if consultation was extended, costs would be vast.

 

The Executive Head of Street Scene warned that a precedent could be set and that if side roads were consulted, it could end up with those not directly affected determining the outcome against those directly affected.  Councillor Kennedy advised officers could then decide what weight they gave those not directly affected.

 

Resolved: (i) To note Councillor Kennedy’s request that, due to the exceptional case and level of interest at and following the presentation of the revised scheme, officers consult all houses in all roads off Woodmansterne Road and Stanley  ...  view the full minutes text for item 162.

163.

DATE OF NEXT MEETING

The next meeting is scheduled for 4 April 2007 at the Civic Offices, St Nicholas Way, Sutton commencing at 7.30 pm.

Minutes:

The next meeting was scheduled for 4 April 2007 at the Civic Offices, St Nicholas Way, Sutton commencing at 7.30 pm. 

Appendix A

Appendix B to minutes