Agenda and draft minutes

Contact: Andrew Horrod  Senior Area Co-ordinator

Items
No. Item

180.

minutes of the last meeting pdf icon PDF 40 KB

Minutes of the meeting held on 20 December 2006            (ENCLOSURE)

Additional documents:

Minutes:

The Minutes of the meeting held on 20 December 2006 were approved as a correct record, and signed by the Chair.

181.

questions from members of the public

Fifteen minutes are allowed, if required, at this point in the agenda for questions from Sutton residents on relevant matters other than those that appear on this agenda.

 

Questions must be submitted in writing to the Chief Executive in advance or to the Area Co-ordinator at least 10 minutes before the meeting begins.

 

The detailed rules regarding questions are set out on the back of the covering sheet to this agenda.

Minutes:

The questions asked by a member of the public, and replies given, are set out in the Appendix to these Minutes.

182.

KIMPTON ROAD - EXPERIMENTAL CLOSURE pdf icon PDF 47 KB

Report of the Executive Head of Planning and Transportation  (TO FOLLOW)

 

A petition has been received from the Kimpton Road Action Group opposing the reopening of Kimpton Road to through traffic.   The petition has been signed by 65 residents living in the locality.

 

A petition has been received from the Kimpton Industrial Park Proprietors Association objecting to the permanent closure of Kimpton Road near its junction with Willow Walk.   The petition has been signed by approximately 450 business leaders, employees, suppliers and visitors to the industrial estate.

 

It is expected that representatives of both petitions will address the meeting for up to four minutes each, with the agreement of the Committee Chair.

 

Copies of both petitions are being supplied to the Chair and Stonecot Ward Councillors, and are available to other Committee members on request.

Minutes:

Alan Carroll, Interim Head of Transport and Traffic, presented his report on the results of consultation on the experimental closure of Kimpton Road.  The arrangements for the recent, fortnight long consultation were outlined in the report.

 

Kimpton Road had been closed to traffic for about 10 months by way of a gated barrier at its junction with Willow Walk.  Members were now being asked to decide whether or not the road should be reopened at this point and, if so, on what basis.

 

As a result of the closure, vehicle access to the Kimpton Road Industrial Estate was not possible via Gander Green Lane and Kimpton Road; all traffic had to use Kimpton Park Way, off Oldfields Road (the A217). This had presented problems that were summarised in the report.  It was noted that London Buses had suggested an extension of the S3 bus route into the Estate and adjacent Tesco’s store, to serve both of these areas.  This would require adaption of the Kimpton Road closure to include a ‘bus gate’.

 

Officers were recommending options C or D as presented in the consultation, that is, the use of a bus gate with or without access for light vehicles. 

 

Two questions from Mr R Hilldrup were read out on his behalf by Mrs S Evans; the questions and the answers given are included in the Appendix to these Minutes.  

 

A petition objecting to the re-opening of Kimpton Road had been received from the Kimpton Road Action Group; this had been signed by 65 local residents.  As the lead petitioner Mr Hilldrup was unable to be present, Mrs Evans addressed the meeting under Standing Order 10.

 

A petition objecting to the permanent closure of Kimpton Road had been received from the Kimpton Industrial Estate Proprietors Association; this contained 535 signatures of business leaders, employees, suppliers and visitors to the Estate.  Mr M Cumper addressed the meeting under Standing Order 10.

 

The Council’s Unitary Development Plan indicated that Gander Green Lane should be closed to industrial traffic.  It was agreed by everyone that such traffic should not use Kimpton Road now that Kimpton Park Way was available.  It was acknowledged that the single lane exit from this road on to Oldfields Road currently resulted in queues of traffic at peak periods.  Negotiations were in hand with Transport for London to address this matter.

 

The Committee discussion centred on the means by which access to Kimpton Industrial Estate should be restricted and whether this could be time limited, e.g. to the main arrival and departure times for employees during the working week.   Mrs Evans and Mr Cumper were asked for their views on this issue by the Chair.

 

It was accepted that residents of Kimpton Road in particular would prefer the barrier to remain in place.  However there was consensus that some sort of time limited opening was worth pursuing as an option, as it balanced their needs with those of several hundred employees of firms on the Industrial Estate.  It was pointed  ...  view the full minutes text for item 182.

183.

TRAFALGAR AVENUE, WORCESTER PARK - PETITION

On 22 January 2007 Full Council referred to this Committee for consideration a petition signed by 43 residents of Trafalgar Avenue, Worcester Park.  The petitioners are asking the Council to introduce a parking scheme to ensure that residents have easy access to their drives and to prevent other drivers using them, causing damage.

 

It is possible that one of the residents will address the meeting for up to four minutes, with the agreement of the Chair.   Copies of the petition have been sent to the Committee Chair and Worcester Park Ward Councillors, and are available to other Committee members on request.

   

Report of the Executive Head of Planning and Transportation   (TO FOLLOW)

Minutes:

On 22 January 2007 Full Council had referred to this Committee a petition signed by 43 residents of Trafalgar Avenue, Worcester Park.  The petitioners were asking the Council to introduce a parking scheme to ensure that residents had easy access to their drives and to prevent other drivers using them, causing damage.

 

Mr Fernall addressed the meeting on behalf of the petitioners under Standing Order 10.  The Chair indicated that this matter would need to be considered at a future meeting.  Meantime he advised that if residents found their drives obstructed by parked cars there was a hotline telephone number that they could call.

 

            Resolved: (i) To thank Mr Fernall for attending the meeting;

 

(ii) That officers add this location to the list of local parking issues for future prioritisation; it being noted that the problems affecting Trafalgar Avenue are similar to those experienced by Clarkes Avenue and Langley Avenue and that these roads have been included on the Committee’s work plan.

 

184.

LUMLEY ROAD, CHEAM - PROPOSAL TO BAN THE RIGHT TURN ON TO THE A217 pdf icon PDF 18 KB

Report of the Executive Head of Planning and Transportation  (TO FOLLOW)

Minutes:

Alan Carroll, Interim Head of Transport and Traffic, submitted a progress report on this matter with particular reference to the problems experienced with the consultants employed by the Council.  The consultant’s commission had been terminated.  The estimated cost of completing the traffic modelling work exceeded available funds.  Currently £718 of the identified Section 106 funding remained.  Alan Carroll said that he had been trying to get the figure for completion of the work down from £15,000 to £1,000. 

 

It was suggested that in order to progress this matter quickly, a request for the small sum required to complete the identified work be made now.

 

            Resolved: That Strategy Committee be requested to release a further £282 to meet the estimated cost of progressing this scheme (if required upon confirmation by Alan Carroll).

185.

CHEAM CONTROLLED PARKING ZONE pdf icon PDF 36 KB

Report of the Executive Head of Planning and Transportation  (TO FOLLOW)

Additional documents:

Minutes:

Alan Carroll, Interim Head of Transport and Traffic, presented a detailed report on the results of consultation with the public and Cheam Ward members on the operation of the Cheam Controlled Parking Zone.  There had been a response rate of approximately 34% from the public.  Although the general level of satisfaction with the Cheam CPZ had been high, the comments received had drawn the attention of officers to a number of local parking issues.  Further analysis had resulted in suggested improvement measures as outlined in the report.  Five of the proposed schemes required formal authorisation of this Committee and therefore members were requested to consider the matter.

 

            Resolved:  That the Executive Head of Planning, Transport & Highways be authorised to:

1) Carry out a Statutory Public Consultation under the Road Traffic Regulation Act 1984 and successive modifications, concerning the extension of the Cheam CPZ parking controls in Park Road, Anne Boleyn’s Walk and West Drive as detailed in sections 2.5.1, 2.5.2 and 2.5.3 of the submitted report;

2) Carry out a Statutory Public Consultation under the Road Traffic Regulation Act 1984 and successive modifications, concerning the extension of the 30 minute shopping area to a 1 hour shopping area, as detailed in section 2.5.4 of the report;

3) Carry out a Statutory Public Consultation under the Road Traffic Regulation Act 1984 and successive modifications, concerning amending the waiting restrictions from single yellow lines to double yellow lines on Burdon Lane near the junction with Burdon Park as detailed in section 2.5.5 of the report;

4) Subject to receiving no material objections, make the appropriate orders.

 

186.

STEP ZONE 3 - NORTH CHEAM AREA - TRAFFIC CALMING MEASURES pdf icon PDF 40 KB

Report of the Executive Head of Planning and Transportation  (TO FOLLOW)

Additional documents:

Minutes:

The Committee received a report on the results of public consultation relating to traffic problems in the area bounded by Pyl Brook river and path, Oldfields Road, St. Dunstan’s Hill, Lumley Road, Malden Road and London Road (the A24).  It proposed a package of traffic calming measures for public consultation purposes and asked for delegated authority to progress the schemes.

In introducing the report, Alan Carroll corrected the ward location to read Cheam, Nonsuch and Stonecot Wards.  He confirmed that although some roads in the locality already had traffic calming measures, there would be a comprehensive review of the whole area.  During the consultation 3,820 leaflets had been distributed to residents in the area.  A total of 730 completed questionnaires had been returned, a 19% rate, which was relatively low.

Officers had carried out a detailed analysis of the speed, flow and accident data, and the responses.  From this analysis a preliminary packages of two options were proposed.

            Resolved: (i) To note the results of public consultation, as detailed in the report;

(ii) To approve the proposed packages of traffic calming measures for the purpose of public consultation;

(iii) To agree that the content and arrangements for public consultation be delegated to the Executive Head of Planning, Transport & Highways in consultation with the Ward Councillors;

(iv) To agree that the Executive Head of Planning, Transport & Highways in consultation with the Ward Councillors be given delegated authority to:

(a) Proceed with those elements of the packages that receive a favourable outcome from the consultation and prioritize the measures for implementation in the year 2007/08 that can be contained with the agreed budget of £73,000;

(b) Vary the packages of traffic calming measures to take account of any further issues arising from the ongoing consultation with residents and be mindful of the need to remain within the stated budget;

(c) To make the relevant Traffic Management Orders under Section 6 of the Road Traffic Act 1984 and agree the associated Statement of Reasons to implement measures which result from varying the packages for the reasons mentioned above in (b).

(iv) That the Executive Head of Planning, Transport & Highways in consultation with the Ward Councillors be authorised to agree the making of the relevant Orders under Section 6 of the Road Traffic Act 1984 for those measures (the 20mph speed limit zone & waiting restrictions in Senhouse Road and Hamilton Avenue) subject to no material objections being received and that the following Statement of reasons be agreed:

·        for the waiting restrictions “The proposed restrictions are to reduce obstructive parking and improve road safety”;

·        for the 20mph speed limit zone “The 20mph speed limit will reduce traffic speeds and improve road safety in the area and provide a safe environment for all road users”.

187.

STEP ZONE 32 - SOUTH CHEAM AREA - TRAFFIC CALMING MEASURES pdf icon PDF 27 KB

Report of the Executive Head of Planning and Transportation  (TO FOLLOW)

Additional documents:

Minutes:

The Committee received a report on the results of public consultation relating to traffic problems in the area formed by the Borough boundary with Epsom & Ewell, the A217 and Cheam Railway Station.  It proposed a package of traffic calming measures for public consultation purposes and asked for delegated authority to progress the schemes.

During late August and September 2006, 1,779 consultation leaflets had been distributed to residents in the area.  The leaflets had included questions about the nature of traffic problems in their roads and in the area as a whole.  A total of 461 completed questionnaires had been returned, a 21% response rate, which was relatively low.  Officers had then carried out a detailed analysis of the speed, flow and accident data, and the responses.  From this analysis a preliminary package of improvements for the area had been developed.

Members made some comments about individual roads, including the existing measures in some roads as well as the proposed measures.  There should be some fine-tuning before the package of measures was put out for public consultation.  They also drew attention to two issues outside the Borough:

·  the right turn at the Fir Tree Avenue / A217 crossroads was very dangerous and a right filter lane was suggested;

·  the frequent closing of the road under Ewell East Railway Station bridge due to flooding after heavy rain, leading to traffic congestion elsewhere.

            Resolved: (i) To note the results of public consultation, as detailed in the report;

(ii) To approve the proposed package of traffic calming measures shown on plans displayed at the meeting, subject to some fine-tuning by ward members under (iii);

(iii) To agree that the content and arrangements for public consultation be delegated to the Executive Head of Planning, Transport & Highways in consultation with the Cheam Ward Councillors, this to include Higher Drive;

(iv) To agree that the Executive Head of Planning, Transport & Highways in consultation with the Ward Councillors be given delegated authority to:

(a) Proceed with those elements of the package that receive a favourable outcome from the consultation and prioritize the measures for implementation in the year 2007/08 that can be contained with the agreed budget of £65,000;

(b) Vary the package to take account of any further issues arising from the ongoing consultation with residents and be mindful of the need to remain within the stated budget;

(c) To make the relevant Traffic Orders under Section 6 of the Road Traffic Act 1984 and agree the associated Statement of Reasons to implement measures which result from varying the packages for the reasons mentioned in (b) above.

(v) That a letter be sent to Surrey County Council expressing the Committee’s concerns about the two issues referred to in the above bullet-points.

Councillors Christopher Dunlop, Helen Senior and Misdaq Zaidi all declared a personal interest as they lived in roads within STEP Zone 32.

 

188.

TREES IN SUNBURY ROAD, NORTH CHEAM

Stonecot Ward.  The Area Committee last discussed the removal of two Sugar Maples, on 25th October 2006.  At that time Committee confirmed the resolution to reduce the size of the upper canopy by 30% but instructed officers to look at the trees again with a view to further pruning and to undertake root barrier work as soon as possible.

 

Subsequent investigations by officers on site, including excavations, exposed large roots of a structural nature under the pavement.  It was not therefore possible to install a root barrier as planned.  Without installation of a root barrier, a reoccurrence of direct damage to adjacent neighbouring property, such as garden walls and driveways and the public footpath would have been likely.  No further management options were available to control or restrict the growth of the trees roots.

 

The Head of Parks discussed the situation with the Ward Councillors, who agreed on 7th February to the removal of the two trees in accordance with the Street Tree Removal: Policies and Procedures, dated 12th November 1996.

 

The two trees should be felled within a few days weather permitting.  The stumps will be ground out as soon afterwards as possible to enable two replacement trees to be planted before the end of March.  The replacement trees will be chosen to be in keeping with the existing trees in the street.

 

Mark Dalzell, Head of Parks - 8th February 2007

Minutes:

Further to Minute 1069/06 the Committee received an update on this matter.  The two Sugar Maple trees had been taken out earlier in the month by agreement with the Stonecot Ward Councillors; this had been in accordance with the Tree Removal Policy and for reasons that were reported.  Mr Reddin thanked the Committee for the removal of the Sugar Maples that would be replaced by a species more in keeping with the existing street trees.

 

            Resolved:  To note the report.

189.

DRAFT CAR CLUBS SUPPLEMENTARY PLANNING DOCUMENT (SPD) pdf icon PDF 30 KB

Report of the Executive Head of Planning and Transportation  (ENCLOSURE)

Minutes:

The Committee received a report on this draft supplementary planning document that was currently out for public consultation.  The SPD document had been supplied to all councillors.

 

            Resolved:   To note the contents of the draft SPD and the arrangements for public consultation between 30 January and 13 March 2007.

190.

DRAFT URBAN DESIGN SUPPLEMENTARY PLANNING DOCUMENT (SPD) pdf icon PDF 31 KB

Report of the Executive Head of Planning and Transportation  (ENCLOSURE)

Minutes:

The Committee received a report on this draft supplementary planning document that was currently out for public consultation.  The SPD document had been supplied to all councillors.

 

Councillor Eleanor Pinfold said that at a recent meeting of the Development Control Committee, officers had indicated their hope that the Disability Discrimination Act would be taken into account by developers, but they could not enforce this because it was not covered in Sutton’s Unitary Development Plan.  She wished to highlight this matter, for inclusion in the Urban Design SPD.  Councillor Pinfold also felt that the Council could be more proactive regarding standard of design in the Borough.  Currently developers had too much control over the issue.   The Chair offered to pass these comments on to the Planning Division.

 

            Resolved:   (i) To note the contents of the draft SPD and the arrangements for public consultation between 30 January and 13 March 2007;

 

            (ii) That the Chair pass on the above comments to the Planning Division.

191.

COMMITTEE WORKPLAN pdf icon PDF 18 KB

The updated work plan is an ENCLOSURE.

Minutes:

There were no amendments to the submitted work plan.  Councillor Roger Roberts said that the public inquiry into the Carlton Crescent alleyway issue was scheduled for 13 and 14 March.

 

            Resolved:  To note the work plan and request a report to the next meeting on tree stump removal.

192.

CHEAM MEMORIAL GARDENS - WALL REPAIR pdf icon PDF 16 KB

Report of the Head of Parks   (ENCLOSURE)

Minutes:

The Committee received a written update on this matter.  It outlined the reasons as to why the wall had not been rebuilt to its original height; had this been done an additional £3,523 would have been needed.

 

As the wall could not be rebuilt to the original height, an evergreen yew hedge had been planted to form an attractive screen on the Gardens boundary.  It also provided a visual barrier and in time would provide a physical barrier to discourage anyone from climbing on the wall.  A risk assessment of the site had shown that the risk of anyone falling over the wall or being poisoned by eating the yew hedge or its berries was very low.  The Parks Manager had taken the decision in view of the limited resources that were available.  

 

It was noted that the front wall of the site was also in need of repair.  The cost was estimated to be slightly more than the cost of repairing the side wall.  This was due to traffic control on the main road being needed and the extent of repairs adjacent to the steps.  The wall was not thought to be dangerous or in immediate danger of collapse.  The Parks Service could not fund this work in the current financial year as priority was being given to the repair of dangerous footpaths and road surfaces in parks and cemeteries, and urgent building repairs. 

 

            Resolved: To note the update.

 

Note: see additional comment at the end of the Appendix to these Minutes.

193.

Worcester Park Forum pdf icon PDF 30 KB

Minutes of the meeting held on 31 January, for information.  (ENCLOSURE)

Minutes:

            Resolved:  To note the Minutes of the Forum meeting held on 31 January 2007.

 

Councillor Abigail Lock left the meeting during consideration of the following item.

194.

CHEAM LODGE pdf icon PDF 14 KB

Update by the Property Review Manager  (TO FOLLOW)

Minutes:

The Committee received an update on this matter, further to the question asked by a member of the public at the previous meeting. 

 

There was currently no provision within the Council’s 2006/7 capital programme for work to Cheam Lodge, although a bid had been included within proposals to be considered by the Council for 2007/8.  Therefore, delegated authority had recently been obtained to commit capital expenditure in the current financial year to the design fees for this project from other budgets, on the basis that the funding be returned if the capital bid for Cheam Lodge was approved for 2007/8.  However, since the design would also cover the works to be done for the Metropolitan Police Service (MPS), discussions were being held on how the fees should be allocated between the MPS and the Council.

 

The Council’s current offer to contribute towards costs was solely in connection with the design works, without any further commitment to funding refurbishment.  However it would provide a basis for the Council to establish the scope and cost of works necessary to bring the Lodge back into good repair, should the MPS or the Council decide not to proceed with the project for turning it into a base for the local safer neighbourhood team.  Work on preparing the feasibility study should be starting soon.

 

Resolved:  To note the update.

195.

YOUTH PROVISION IN WORCESTER PARK

Minutes:

The Chair had placed this item on the agenda in view of the proposed closure of Club Constellation in London Road, North Cheam.  The closure had been included in the package of proposed savings that was due to be considered by Council on 5 March, as part of the 2007/08 budget settlement. 

 

A paper had been included with the agenda.  Sharman Lawson, Executive Head of Parent, Pupil and Student Services, attended the meeting and tabled a second paper outlining the reasons behind the proposed closure, together with replacement measures aimed at ensuring that the demands of young people in the area were met.  These measures could include a mix of club based youth work, street based work (including mobile provision) and outreach work.  There would be an appropriate programme of measures in place if Club Constellation closed on 31 March 2007.

 

It was noted that consultation on what would be required was being undertaken with, amongst others, young people who attended Club Constellation and the following schools: Cheam High, Nonsuch High and Sutton Grammar.  The Committee had a lengthy discussion that touched upon the following issues:

 

  • approximately £180,000 per year was spent on Club Constellation and Centre 21 (£90,000 each)

 

  • the Committee noted the arrangements for consultation (which was being extended to the first week in March) and that as part of this young people were being asked for their views on the Youth Service

 

  • some schools in Kingston were consulted because some children living in Worcester Park attended those schools

 

  • the Committee asked that St. Philomena’s be added to the list of consulted schools and the Chair asked for a copy of the consultation questionnaire

 

  • the ongoing liaison with the voluntary sector, it being noted that the Council did provide funding for scout groups as part of its support to the voluntary sector

 

  • the joint efforts being made to combat anti-social behaviour in and around Fairlands Park, North Cheam

 

  • it was noted that pupils of Sutton Grammar and Nonsuch High Schools got involved in Sutton Youth Parliament and that approximately 8,000 young people had voted in the recent elections for the Parliament

 

  • under the Positive Activities Programme the Government was providing £17,000 for the production of a directory of services; this was not confined to Sutton Borough and whilst some hard copies would be available it was mainly an internet based initiative

 

  • Councillor Helen Senior mentioned the success of some projects in Peckham and undertook to contact Sharman Lawson after the meeting as it might be useful for the Council to get more information. 

 

The discussion concluded with a request for a report to the next meeting on 18 April, regarding the measures that would be in place for the local area.   Arising, the Chair enquired about the position with school rolls in local primary and secondary schools.  Councillor Roger Roberts said that there had been a report to Strategy Committee on this issue about a year before and he suggested this be circulated to members.

 

            Resolved: (i) That  ...  view the full minutes text for item 195.

196.

next meeting

The next meeting will be held on 18 April 2007 at St. Dunstan’s Primary School, Anne Boleyn Walk, Cheam starting at 7.30pm.

Minutes:

It was noted that the next meeting of the Committee was scheduled for 18 April 2007, to be held at St. Dunstan’s Primary School starting at 7.30pm.

appendix to minutes pdf icon PDF 24 KB