Agenda and minutes

Monday, 30th January, 2017 7.00 pm

Venue: Europa Gallery, Central Library, Sutton

Contact: Alexa Coates, Head of Committee and Management Support  Tel: 020 8770 5094 | Email:

No. Item


Minutes pdf icon PDF 767 KB

To confirm as a correct record the minutes of the meeting held on 14 November 2016.



The minutes of the meeting held on 14 November 2016 were approved as a correct record and signed by the Mayor.


Mayor's Announcements


(a) Apologies for absence

Apologies for absence were received from Councillors Vincent Galligan, Miguel Javelot, Callum Morton, Tony Shields and Paul Wingfield.


(b) Announcements

The Mayor announced the sad passing of Charles Melville a former Director of Education at Sutton in the 1980s and Stan Theed a former Mayor and Councillor for Wallington South who had served on the Council for two periods, once in the 1990s and more recently between 2010 and 2014. The meeting observed a minute silence.


The Sutton float at the New Year’s Day parade had won 4th prize, the float was created by the Gary Mason Charity. As well as taking home a trophy 4th placement also resulted in a £7,000 prize donation to the Mayor’s charity appeal.


Deputy Mayor Councillor Nali Patel has been recently honoured by the town Dharmaj in India with the Dharmaj Ratna award which was given to non-residents who had a connection with the area.


The 157 Royal Artillery Cadets based in Stonecot has won the prestigious Elworthy Trophy with the runners up also coming from Sutton Wilson’s School, which also included cadets from Wallington HIgh School for Girls.


Eleven local groups would share over £45,000 from the latest round of Sutton Community Fund grants to help them provide services and activities for residents of Sutton into 2017 and beyond. The fund recipients for 2017 included  is Sutton Refugee & Migrant Network, Sutton Mencap, and the Gary Mason Charity.


On Thursday 16 February colleagues would be visiting the six local committee towns and districts to talk to residents and visitors about the Sutton Plan. The Mayor explained The Sutton Plan is the name of a project that aims to set out the priorities for services in the borough for the next 5-10 years involving a range of public, voluntary and private sector partners.


The Mayor attended an act of remembrance at the Sutton Grammar School to mark Holocaust Memorial Day he thanked the Councillors and Officers who also attended.


The Mayor concluded by congratulating Sutton United for their recent heroics in the FA Cup beating Leeds United 1-0. As the draw for the 5th round had just been made the Mayor announced that Sutton’s next opponents in the competition would be Arsenal.


Declarations of Interest

Councillors to declare any personal or prejudicial interests that they have on matters to be discussed at this evening’s Council meeting.


Agenda Item 6b Requisition.


Councillor Simon Wales, Non Pecuniary, as he lived in close to Russettings on Worcester Road.


Councillor Steve Penneck, Non Pecuniary, as he lived nearby the Russettings..



Answers to Questions pdf icon PDF 100 KB

Additional documents:


Questions from Members of the Public


Three members of the public asked four questions the supplementary questions and responses are set out in Appendix A to these minutes.


Questions from Councillors


Five Councillors submitted nineteen questions, the supplementary questions and responses are set out at Appendix B to the minutes. The time allocated for questions concluded prior to all responses being given. The Mayor advised that answers to questions not reached would be circulated as soon as possible and are set out at Appendix C.



To receive any petitions which will either be dealt with at this Council meeting or stand referred for consideration by appropriate Committees of the Council.


No petitions were submitted


Committee Recommendations and Notices of Motion

To receive and consider the following notices of motion and recommendations of Committees.


Motion 1 - Social Care pdf icon PDF 88 KB

Additional documents:


Councillor Colin Stears moved the motion which was seconded by Councillor Marian Radford.


Councillor Neil Garratt moved an amendment to the motion which was seconded by Councillor Tim Crowley, as attached at Appendix D.


Following debate, the amendment was put to the vote and lost. The motion was then put to the vote and carried




This council notes that Government funding to councils will have dropped by approximately £20bn between 2010 and 2020. In that period Sutton will have lost £82m or half of its 2016/17 budget.

We are disappointed that the Chancellor’s £23bn for infrastructure does not support social care.

Council also notes that nationally Social care is facing a serious funding crisis despite the new council tax precept that 93% of councils are levying. The additional £382m raised is less than 3% of the total needed for social care this year and is wholly inadequate to cover the £1.1bn needed to maintain social care at its current level.

This Council further notes that 2% precept levied by LB Sutton in 2016/17 raised approximately £1.6m while costs in social care increased from the previous year by more than £2.3m and the council faces an overall budget gap of £14m by 2018/19.

This Council is deeply concerned that according to the cross-party Local Government Association, across the country social care faces a funding gap of at least £2.6 bn by 2019/20.

This Council deplores the sop offered to councils by Government as a reaction to widespread criticism of its inaction on social care funding - reducing New Homes Bonus funding to provide ‘new’ funding for council social care, which for Sutton is a net budget reduction of £800,000. Also allowing the council to collect the total precept over 2 years rather than 3 does nothing to ease the funding gap. 

This Council therefore

  • calls on the Government to heed the call of its own MPs and provide a long term funding solution for our health and social care system and an end to cynical sleights of hand in local government funding as their preferred short term solution
  • commits to write to the Prime Minister and Chancellor in support of a properly funded health and social care system
  • calls on our local MPs to write to both the Prime Minister and Chancellor and offer their support to this motion.



Requisition pdf icon PDF 115 KB

In accordance with committee procedure rule 23.4 Requisitions, Full Council is asked to consider a requisition relating to a decision made by the Strategy and Resources Committee on 16 January 2017.


Additional documents:


Councillor Wales moved the draft resolution of the Strategy and Resources Committee held on 16 January 2017 in relation to Performance and Finance Report Period 3 2016/17. Following debate the draft minute was put to the vote and carried.




That the provision for The Russettings capital scheme be increased by £305k, funded by prudential borrowing, and to meet one-off additional revenue costs (£20k) and temporary loss of revenue (up to £98k) during the closure period from reserves as set out in paragraph 6.12 of the report.


Council Tax Reduction Scheme 2017/18 pdf icon PDF 83 KB

Additional documents:


Councillor Nick Emmerson, Vice Chair of the Housing Economy and Business Committee formally moved the draft resolution.




That the revision of the existing Council Tax Reduction Scheme (CTRS), as indicated in paragraphs 2.1.1 – 2.1.16 of the report and below, be agreed with effect from 1 April 2017, and that this be recommended to Full Council on 30 January 2017:


  1. That entitlements to reductions shall be calculated on the net income of the claimant (and partner), less any income ignored (disregarded) for the purpose of calculating an entitlement, which awards a percentage reduction in the council tax based on £50 bands
    of weekly income (Appendix A).


Income Revisions


2.            That the non-dependent deductions for those 18 or over be revised to three flat rate levels as follows:


? £5 per week - non worker
? £10 per week- Gross wages of £22,999 or less
? £30 per week - Gross wages of £23,000 or above

A deduction is an amount taken off a claimant’s entitlement to a council tax reduction on the basis that it is expected that non-dependants will contribute to housing costs.


3.            That tariff income shall no longer apply to claimants with savings between £6,000 and £10,000. Under the existing CTRS tariff income is applied as follows; £1 for every £250 of savings above £6,000.


4.            That working claimants and/or their partner who have additional needs due to disability (defined as being in receipt of a relevant disability benefit) will have an earned weekly income disregard of £50.


5.            That care leavers (someone who has been in the care of a local authority for a period of 13 weeks or more (prior to their 16th birthday)) will receive a higher earned weekly income disregard of £50 until their 25th birthday. Non-working care leavers will continue
to receive 100% Council Tax Reduction (CTR) until their 25th birthday.


6.            That child maintenance, paid by one partner to the other for their child[ren], shall be treated as income; but the first £50 per child per week shall be ignored (disregarded).


7.            That all self-employed income, including that from child-minding, shall be calculated using the “minimum income floor”. The Minimum Income Floor (MIF) is an assumed level of earnings for a self-employed claimant and/or their partner that matches their work expectations, for example the expected hours (35 hours for a couple and 16 hours for lone parents). The MIF is calculated by multiplying the number of expected hours by the National Minimum Wage (or equivalent national scheme) for the claimant's or their partner’s age group and deducting the relevant income tax and national insurance, the income for a CTR is calculated based on this net figure. If the claimant's or their partner’s actual earnings are above the MIF, the CTR is calculated based on those earnings. The MIF will not be applied to the newly self-employed claimants for a maximum period of 12 months. If both claimant and partner are self employed, their total self employed income is calculated as  ...  view the full minutes text for item 80c


Treasury Management Update - Mid Year 2016/17 pdf icon PDF 94 KB

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Councillor David Hicks, Chair of the Audit Committee, formally moved the draft resolution.




That this report be adopted as the mid year treasury management review and noted.



Appointment of External Auditors pdf icon PDF 91 KB

Additional documents:


Councillor David Hicks, Chair of the Audit Committee, formally moved the draft resolution.




That the London Borough of Sutton opts in to the appointing person arrangements made by Public Sector Audit Appointments Limited (PSAA) for the appointment of external auditors from 2018/19 onwards.