Agenda and minutes

Annual Council Meeting, Council
Monday, 18th May, 2015 7.00 pm

Venue: Europa Gallery, Central Library, Sutton

Contact: Alexa Coates  020 8770 5094

No. Item


Minutes pdf icon PDF 64 KB

Additional documents:


The minutes of the meeting held on 20 April were agreed as a correct record and signed by the chair subject to a correction to page 11 of the main agenda, 7th line from bottom should read "common objectives" not "common objections”.


Mayor's Announcements


(a)  Apologies for absence


Apologies for absence were received by Councillors Manuel Abellan, Sunita Gordon, Marian Radford, Holly Ramsey, Paul Wingfield and Hanna Zuchowska.


(b)  Announcements


The Mayor announced that at the recent election held on 7 May 2015 Tom Brake and Paul Scully were elected to represent Carshalton and Wallington and Sutton and Cheam respectively. Giving praise to the 180 staff who worked at the count at Westcroft Leisure Centre and helped ensure a smooth election process. 


The Mayor advised the Council had been cracking down on Blue Badge fraudsters with six drivers being prosecuted for fraudulent use in the past month.


The Council had held this year's Cultural Awards with eight winners being recognised for their contributions including demonstrating innovation, diversity, empowerment and an ability to reach a wide audience by being inclusive and open. The Mayor was on the judging panel and explained what a privilege it had been to experience some of the great work being done.


The Mayor announced that residents had received free books as part of World Book Night. The event was promoted through the Council’s library service with the books paid for by The Reading Agency - a national charity that inspires people to become enthusiastic and confident readers.


11 Primary schools in Sutton have been learning about how to save energy after Sutton Council teamed up with local charity EcoLocal to better educate them on saving energy and reducing fuel bills.


Declarations of Interest

Councillors to declare any personal or prejudicial interests that they have on matters to be discussed at this evening’s Council meeting.


There were no declarations of interest.


Motion: Vote of thanks to the Mayor


Cllr Adrian Davey moved a vote of thanks to the Mayor Councillor Arthur Hookway which was seconded by Councillor Richard Marston.


The vote of thanks was put to the vote and unanimously carried.


The Mayor, Councillor Arthur Hookway responded to the vote of thanks.


Election of Mayor for Municipal Year 2015/16

To elect the Worshipful the Mayor of the London Borough of Sutton for the municipal year 2015/16.


The Mayor called for nominations for the office of Mayor for the ensuing municipal year.


Councillor Jayne McCoy proposed Councillor Muhammad Sadiq, Councillor Joyce Melican seconded the nomination.


There being no further nominations, the Motion was put to the vote and unanimously carried. 




That Councillor Muhammad Sadiq be duly elected as Mayor of the London Borough of Sutton for the municipal year 2015/16.



The Mayor (Councillor Muhammad Sadiq) in the Chair.


The Mayor signed the declaration of office.


The Mayor returned thanks for his election.  During his speech, the Mayor stated his pride at being elected the first citizen of the borough and explained he been serving the community since 1975. His theme and focus for the municipal year would be on supporting local charities.


The Mayor thanked the outgoing Mayor Arthur Hookway and Deputy Mayor Margaret Court for their year of service.


The Mayor stated his chosen charities were St Raphael’s Hospice in Cheam  which provides care to those facing life-threatening illness living in the boroughs of Merton and Sutton and the Change Foundation who engage with at risk young people through sport and dance projects.



Appointment of Deputy Mayor

The Mayor to announce the appointment of the Deputy Mayor.


The Mayor reported that he had appointed Councillor Joyce Melican to be Deputy Mayor during his Mayoralty.



Membership of Party Groups on the Council, their Leaders and Deputy Leaders pdf icon PDF 44 KB

To report the membership of Party Groups, their Leaders and Deputy Leaders.

Additional documents:


The Mayor indicated that an updated report had been circulated.




That the report is noted


Establishment of Standing Committees, Regulatory Committees and Other Bodies, Local Committees and related matters pdf icon PDF 124 KB

Report to follow


To agree the allocation of seats on Committees, Local Committees and other bodies.

Additional documents:


The Mayor indicated that the report had been updated and as an officer report was formally moved.


Councillor Nick Mattey moved an amendment to the recommendation which was seconded by Councillor Tony Shields.


The amendment was put to the vote and lost.


The recommendation was put to the vote and carried.




1.    That establishment of Standing Committees, Scrutiny Committees, Regulatory Committee, Other Bodies, Local Committees as set out in the report be approved


2.    That allocation of seats as set out at paragraph 4.8 of the report be approved.


3.    That the appointment of chairs and vice chairs and members of committees as set out in Appendix A be approved.


4.    That it be agreed where there are any outstanding places the relevant political group may give written notice to the Monitoring Officer of their appointments.


5.    That it be agreed that the political groups may notify the Monitoring Officer of any in-year changes to committee membership by giving written notice 10 clear days before the relevant committee is due to meet.


6.      That the Monitoring Officer be delegated authority to make any consequential changes to the constitution arising out of this report such as changes to committee names, size, procedures and removal of reference to committees not established.


South London Partnership Joint Committee pdf icon PDF 100 KB

Report to follow


To agree the terms of reference and procedure rules for the Joint Committee.

Additional documents:


The Mayor formally moved the officer report.


The recommendation was put to the vote and unanimously carried




1.    That the procedure rules of the South London Partnership Joint Committee as set out at Appendix A of the report be agreed.


2.    That the Monitoring Officer be delegated authority to insert reference to the South London Partnership Joint Committee and its purpose as defined in Appendix A to Article 8 (Regulatory Committees and Other Bodies) of the Council’s Constitution.