Agenda and minutes

Council
Monday, 13th July, 2015 7.00 pm

Venue: Europa Gallery, Central Library, Sutton

Contact: Alexa Coates  020 8770 5094

Items
No. Item

10.

Minutes pdf icon PDF 213 KB

To confirm as a correct record the minutes of the annual meeting held on 18 May 2015.

Additional documents:

Minutes:

The minutes of the annual meeting held on 18 May 2015 were agreed as a correct record and signed by the Mayor.

11.

Mayor's Announcements

Minutes:

(a)  Apologies for absence

 

Apologies for absence were received by Councillors David Bartolucci, Doug Hunt, Joyce Melican, Callum Morton, Holly Ramsey, Jason Reynolds, Alan Salter, Colin Stears and Graham Whitham.

 

(b)  Mayor’s charities

 

The Mayor invited representatives, Kerry Thomas and Andrew Delby-Walsh, from his nominated charities St Raphael’s and the Change Foundation to address the meeting.

 

(c)  Announcements

 

The Mayor welcomed Cllr Steve Cook to his first Council meeting following the by election held on 9 June 2015 in Wallington South Ward.

 

The Mayor announced that the Whitehall Museum in Cheam Village was to be given a new lease of life as a community hub after the council secured a £1.5m grant from the Heritage Lottery Fund (HLF). The work was scheduled begin in the Spring and the museum will reopen in 2017.

 

The first two-week cycle of the new green garden waste collection service had ended successfully. Thousands of households across the borough have signed up for the new service, which began at the end of June and replaced the free collection. More than 500 households had also signed up for the new home composting bins, which the council is giving free to residents for a £5 delivery charge.

 

Last month the Council transferred the running of the boroughs two theatres, the Secombe and Charles Cryer, to Sutton Theatres Trust. The move was part of the Sutton’s Future campaign to find ways to make £40m of savings from its annual budget.

 

The borough has been recognised nationally as a hotspot for social enterprise activity, becoming one of a handful of Social Enterprise Place areas across the country. Sutton has joined just nine other boroughs or town areas in the country – and one of two in London – to gain the status handed down by Social Enterprise’s UK panel. And last month, during National Volunteer Week, the Council learned that borough-wide more than 50,000 volunteers give their time to work for the 400-plus charities based here, making Sutton one of the most charity-rich boroughs in the country.

 

The Mayor announced his pleasure in taking part in the Council’s flag raising ceremony for the armed forces. At that ceremony the Mayor was presented with a book ‘Stepping Forward’ complied by the Reserve Forces’ and Cadets’ Association for Greater London, the book documents the record of the Volunteer Reserve Forces from Greater London from 1908 to the present day.

 

The Mayor asked those in attendance to join him in observing a minute silence as a mark of respect for the 38 people killed in Sousse Tunisia in June 2015.

12.

Declarations of Interest

Councillors to declare any personal or prejudicial interests that they have on matters to be discussed at this evening’s Council meeting.

Minutes:

Councillor Hamish Pollock declared a non pecuniary interest in item 4b) Questions from Councillors in relation to question 4 and item 6b) motion 2 One Planet Sutton as he was related to the Director of Bioregional who created the One Planet Sutton concept. Cllr Pollock stated that although not required to he would leave the room for these items.

 

The Chief Executive declared that in relation to item 6f) Local Authorities (Standing Orders) (England) (Amendment) Regulations 2015, the three statutory officers of the Council had an interest and so himself, the Strategic Director of Resources and the Monitoring Officer would leave the meeting for the duration of the item.

 

13.

Questions

13a

Questions from Members of the Public

Minutes:

Two members of the public asked three questions, the supplementary questions and responses are set out in Appendix A to these minutes.

13b

Questions from Councillors

Minutes:

The Mayor announced that question 1 listed had been withdrawn. There were nine questions remaining submitted by 6 Councillors, the supplementary questions and responses are set out at Appendix B to the minutes. The time allocated for questions concluded prior to all responses being given. The Mayor advised that answers to questions not reached would be circulated as soon as possible.

14.

Petitions

To receive any petitions which will either be dealt with at this Council meeting or stand referred for consideration by appropriate Committees of the Council.

Minutes:

Councillor Nick Mattey presented a petition on behalf of residents. The Chief Executive summarised the petition which raised concerns in relation to Sutton Council members’ relationship to the activities of Viridor Credits Limited and advised that the petition would be referred to the Standards Committee to consider.

15.

Committee Recommendations and Notices of Motion

To receive and consider the following notices of motion and recommendations of Committees.

16a

Motion - Standards pdf icon PDF 49 KB

Minutes:

Councillor Steve Penneck moved the motion which was seconded by Councillor Richard Clifton.

 

Two Councillors asked three questions the supplementary questions and responses are set out at Appendix C to the minutes.

 

Following debate the motion was put to the vote. In accordance with Rules of Procedure (15.2) a recorded vote was requested the result of which was as follows:

 

In favour of the motion (36)

Manuel Abellan, Pathumal Ali, Samantha Bourne, Richard Broadbent, Kevin Burke, Mary Burstow, Richard Clifton, Steve Cook, Margaret Court, Jean Crossby, Adrian Davey, Ruth Dombey, Nick Emmerson, Trish Fivey, Vincent Galligan, Martin Gonzalez, Sunita Gordon, Amy Haldane, Marlene Heron, Arthur Hookway, Miguel Javelot, Edward Joyce, Richard Marston, Wendy Mathys, Jayne McCoy, Ali Mirhashem, Nali Patel, Steve Penneck, Nighat Piracha, Hamish Pollock, Marian Radford, Daniel Sangster, Simon Wales, Jill Whitehead, Paul Wingfield, Hanna Zuchowska.

 

Against (1)

Nick Mattey

 

Abstentions (1)

Muhammad Sadiq

 

Resolved

 

Council notes that the standards regime as introduced under the Localism Act 2011 has been in place for four years and that there is a new government and Secretary of State for Communities and Local Government.

 

Believes that there is more that unites us than divides us and that all members share a sincere wish to do what is best for Sutton residents, businesses and communities.

 

Reaffirms its commitment to the Nolan standards of ethical conduct in public life as the foundation for how we seek to serve Sutton's communities.

Council:

 

a)         reaffirms that it fully supports the Council’s Code of Conduct and Local Protocol on Member Officer relations

 

b)         seeks reconfirmation from all members that they will abide by the Code of Conduct and Local Protocol and specifically:

 

           Obey all proper procedure and protocols in council meetings

           Follow proper procedures and protocols for complaints and enquiries

           Observe respectful behaviour towards all officers of the council in all correspondence and interactions.

 

c)         Calls on the new Secretary of State to review the impact of the Localism Act and in particular the new standards regime to assess whether it is still fit for purpose.

16b

Motion - One Planet Sutton pdf icon PDF 43 KB

Minutes:

Councillor Jill Whitehead moved the motion which was seconded by Councillor Hanna Zuchowska.

 

One councillor asked one question the supplementary question and responses is set out at Appendix D to the minutes.

 

Following the debate the motion was put to the vote and declared to be carried.

 

Resolved

 

This Council supports our on-going commitment to the sustainability agenda and Sutton's desire to be London's most sustainable suburb. This includes the delivery of One Planet Sutton targets as a priority action, under the five themes of cutting carbon emissions, cutting waste, valuing our natural environment, supporting healthy communities and supporting the local economy.  

 

We note that performance monitoring by Bio Regional, developers of the One Planet concept, confirms that Sutton is ranked the highest Outer London Borough and the third highest London borough overall in terms of having the lowest CO2 emissions. Over the past four years, more than £8.5m of funding has been levered into the borough to help deliver projects contributing to its One Planet targets, and the Council has made over £1.9m savings from council energy usage.

 

We further note that our revised sustainability strategy will allow the Council to focus limited resources where we can add best value, including exciting and innovative projects which encourage community-owned solar schemes and community led behaviour change programmes.

 

Council notes the importance of taking action to address climate change even when resources are limited and confirms that the Sutton is committed to leading by example and being a green and sustainable borough.

16c

Treasury Management Update 2014/15 - Annual Report 2014/15 pdf icon PDF 47 KB

Additional documents:

Minutes:

Councillor Hicks, Chair of the Audit Committee, moved the adoption of the recommendation which was put to the vote and carried.

 

Resolved

 

That the Treasury Management Annual Report 2014/15 be approved.

16d

Outside Bodies Review pdf icon PDF 44 KB

Additional documents:

Minutes:

Councillor Dombey, Chair of the Strategy and Resources Committee, moved the adoption of the recommendation which was put to the vote and carried.

 

Resolved

 

That the procedures rules for appointments to outside bodies be included in the Council’s Constitution, as set out at Appendix B of the report considered by the Strategy and Resources Committee.

 

16e

School Governor Nomination Process pdf icon PDF 39 KB

Additional documents:

Minutes:

Councillor Dombey, Chair of the Strategy and Resources Committee, moved the adoption of the recommendation which was put to the vote and carried.

 

Resolved

 

That the minor constitutional amendments as set out in paragraph 6.3 of the report considered by the Strategy and Resources Committee be approved.

 

16f

Local Authorities (Standing Orders) (England) (Amendment) Regulations 2015 pdf icon PDF 45 KB

Additional documents:

Minutes:

Councillor Dombey, Chair of the Strategy and Resources Committee, moved the adoption of the recommendation which was put to the vote and carried.

 

Resolved

 

1.    That the changes to the Council’s constitution in order to comply with the requirements of the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2015 as set out at paragraphs 4.3 to 4.6 of the report considered by the Strategy and Resources Committee be approved.

 

2.    That the responsibility for the new arrangements, provided by the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2015 including the establishment of a relevant panel, be delegated to the Senior Office Appointments Committee.

 

3.    That authority be delegated to the Monitoring Officer to make any consequential amendments to the Constitution arising from the report considered by the Strategy and Resources Committee.

 

16g

Annual Review of the Council Tax Reduction Scheme pdf icon PDF 44 KB

Additional documents:

Minutes:

Councillor McCoy, Chair of the Housing, Economy and Business Committee, moved the adoption of the recommendation which was put to the vote and carried.

 

Resolved

 

That Council agrees the Council Tax Reduction Scheme remains unchanged for the 2016/17 financial year.

 

17.

Proportionality and Committee Membership pdf icon PDF 112 KB

To agree the allocation of seats on Committees and changes to membership.

 

Additional documents:

Minutes:

The Mayor indicated that as this was an officer report it was formally moved.

 

The recommendation was put to the vote and carried

 

Resolved

 

 

1.    That changes to the allocation of seats on committees as set out in paragraph 3.5 be agreed.

 

2.    That changes to committee membership as set out in Appendix A be agreed.

 

3.    That following a recommendation made by Strategy Resources Committee held on 29 June 2015 it be agreed to establish the Opportunity Sutton Ltd Sub-Committee as a sub-committee of Strategy and Resources, with the membership as set out in Appendix A.

 

4.    That authority be delegated to the Monitoring Officer to make any consequential changes to the constitution arising out of this report such as changes to committee names, size and procedures.

 

18.

Local Committee Membership

The Carshalton and Clockhouse Local Committee 

 

RESOLVED:  That the Local Committee recommend to Full Council that Mr Andrew Candy and Mr Chris Blanks (substitute) to be appointed to represent the Carshalton Village Trade Association on the Carshalton and Clockhouse Local Committee

 

The Beddington and Wallington Local Committee

 

RESOLVED: That the Local Committee recommend to Full Council that Sandy Goodwin be appointed as a Community Representative to represent the Beddington North Neighbourhood Forum on the Beddington & Wallington Local Committee.

Minutes:

Resolved

 

That the following community representatives for Local Committees be agreed:

 

The Carshalton and Clockhouse Local Committee 

 

Mr Andrew Candy and Mr Chris Blanks (substitute) to be appointed to represent the Carshalton Village Trade Association on the Carshalton and Clockhouse Local Committee

 

The Beddington and Wallington Local Committee

 

Sandy Goodwin be appointed as a Community Representative to represent the Beddington North Neighbourhood Forum on the Beddington & Wallington Local Committee.