Agenda and minutes

Monday, 12th September, 2016 7.00 pm

Venue: Europa Gallery, Central Library, Sutton

Contact: Alexa Coates, Head of Committee and Management Support  Tel: 020 8770 5094 | Email:

No. Item


Minutes pdf icon PDF 212 KB

To confirm as a correct record the minutes of the meetings held on 23 May 2016 (Annual meeting) and 1 August 2016 (Requisition).

Additional documents:


The minutes of the meetings held on 23 May 2016 (Annual meeting) and 1 August 2016 (Requisition) were agreed as a correct record and signed by the Mayor.


Mayor's Announcements


Apologies for Absence


Apologies for absence were received from Councillors Jean Crossby, Nighat Piracha, Daniel Sangster, Holly Ramsey, Tony Shields, and Moira Butt and apologies for lateness from Councillors Colin Stears.




The Mayor announced sad news that former Councillor and Mayor John Dodwell had recently passed away at home after a short illness. The Former Mayor was a Councillor for Wallington North for 12 years from 1994 to 2006. Working on a variety of topics for local residents, particularly in education and children services, he was especially concerned about support to the voluntary sector. As well as serving as deputy Mayor, he was then elected as Mayor the following year, from 2002-2003. The meeting observed a minute silence.


The Mayor made the following announcements:


The Mayor congratulated pupils and staff in Sutton’s schools following the year’s outstanding A-level and GCSE results. Sutton schools had yet again maintained their high performance in the examinations, with results consistently above the UK average. The proportion of students across the borough achieving the highest A-level A* (A star) and B grades is 65.5 percent. While the percentage of students achieving an A-level pass grade (A* to E) has dropped slightly to 99.3 percent from 99.4 per cent last year, this is still above the UK average of 98.1 percent.


In the GCSEs, 83.7 percent of Sutton pupils achieved five or more GCSEs. Among the standout schools were Carshalton Girls, Greenshaw, John Fisher, Nonsuch Girls, Overton Grange, St Philomena’s, and Wallington Girls, all of which saw an increase in those achieving five A*-C including English and Maths, while Stanley Park High celebrated its best set of GCSE results to date.


Sutton High Street had recently hosted a creative Crafternoon and pop-up library to introduce residents to Sutton Council’s plans for Market Place Sutton. The north end of the High Street was transformed into an area where visitors took part in fun activities including temporary chalk stencil painting and hopscotch as the Council unveiled some ideas for the Market Place Sutton vision. Residents’ stories of Sutton were also showcased to look back at the history of the area and vote on designs for new artwork to be installed in the alleyways.


Thousands more photographic glass-plate negatives from the early 1900s are to be conserved after Sutton Council secured a grant of £95,500 from the Heritage Lottery Fund (HLF). More than 10,000 images of Edwardian women will be cleaned, digitised, researched, catalogued and made available for viewing by the public for the first time. The photographs were taken by local photographer David Knights-Whittome, who owned shops in Sutton and Epsom from around 1904 until 1918. The negatives are stored at Sutton Central Library and the digitising and cataloguing work will be carried out by volunteers and students.


Maria Kampioti, Waste and Recycling advisor team leader, won local authority recycling champion of the year in the awards for excellence.


The Mayor also celebrated the local sporting achievements of two athletes from Sutton. Joanna Rowsell-Shand had recently won gold at the Olympic Games in the team pursuit. Joanna was born in Carshalton and attended Nonsuch High School for Girls. David Weir, born in Wallington, was  ...  view the full minutes text for item 59b


Declarations of Interest

Councillors to declare any personal or prejudicial interests that they have on matters to be discussed at this evening’s Council meeting.


No declarations of interest were made.


Answers to Questions


Questions from Members of the Public


Two members of the public asked three questions, the supplementary questions and responses are set out in Appendix A to these minutes.


Questions from Councillors


Four Councillors submitted fifteen questions, the supplementary questions and responses are set out at Appendix B to the minutes. The time allocated for questions concluded prior to all responses being given. The Mayor advised that answers to questions not reached would be circulated as soon as possible and are set out at Appendix C.




To receive any petitions which will either be dealt with at this Council meeting or stand referred for consideration by appropriate Committees of the Council.


There were no petitions submitted.



Committee Recommendations and Notices of Motion

To receive and consider the following notices of motion and recommendations of Committees.


Motion 1 - Poor Performance of Southern Rail pdf icon PDF 276 KB


Councillor Jill Whitehead moved the motion which was seconded by Councillor Abellan.


Following debate, the motion was put to the vote and carried.




Poor Performance of Southern Rail


This Council notes that Govia Thameslink Railway franchise – parent company for Southern Rail - are the worst performing operator for the last 12 months with over a third of trains arriving late at their destination between June and July 2016 and the lowest customer satisfaction rate of any franchise.


This Council further notes that Sutton is the 6th busiest station on the Southern network with nearly 7 million passengers using the station and a further 2 million at Wallington, 1.4million at Carshalton and over 1 million passengers at both Carshalton Beeches and Cheam.


This Council is deeply concerned that the “temporary” problems with the service have still not been resolved and that Southern have been allowed by Government to introduce an emergency timetable, cutting 341 trains per day representing 15% of their network thus providing an unacceptable level of service to residents in the borough and beyond.


This Council believes that as a borough without existing services or planned investment on London underground, London Overground or Docklands Light Railway, there is an urgent need to upgrade Sutton’s rail network and improve public transport connections so that we are able to deliver the economic growth needed in the borough.


This Council values highly the role that sustainable transport has to play in improving the quality of life at a local level, as well as tackling climate change and recognises that in addition to its economic benefits sustainable transport can have a significant impact on health and air quality as outlined in our Sustainable Transport Strategy.


This Council calls on Government to:

·         formally review the franchise of Southern Railway and GTLR and assess the economic impact on the region of GTLR’s poor performance and the ongoing industrial dispute;


·         set out clearly when the operator will be considered to be in breach of its franchise and what action can then be taken by Government;


·         implement appropriate penalties for the failure to deliver an adequate service;

·         ensure that a more effective compensation scheme is implemented with season-ticket holders in particular to receive automatic discounts when they renew their season tickets;


·         work with the Mayor of London to take forward the recommendations in the “Turning South London Orange” report for TfL to take on suburban overground routes.


Motion 2 - 2017/18 Budget Setting Process pdf icon PDF 177 KB


Councillor Neil Garratt moved the motion which was formally seconded by Councillor Tim Crowley.


Councillor Simon Wales moved an amendment to the motion which was accepted by Councillor Neil Garratt and Councillor Tim Crowley indicated he would second the amendment.


Councillor Tim Crowley moved a motion that the question now be put, which was put to the vote and carried.


The substantive motion was put to the vote and carried.




2017/18 Budget Setting Process


An approach of applying the same uniform percentage budget cut to all directorates while reviewing individual services in isolation does not properly account for strategic priorities and differential budget pressures across directorates. It is not sustainable in the long term.


Doing the best for Sutton means focusing our resources where they will have the biggest impact on residents and residents’ priorities. Achieving this requires a fundamental strategic review of services, led by members, using the commissioning outcomes agreed by the Strategy and Resources Committee, to identify lower priority or lower impact services and reshape Sutton Council around the most valued and needed services particularly those supporting the most vulnerable.


Council therefore calls on the Strategy and Resources Committee to take this approach as part of the 2017/18 budget setting process as previously agreed in the Council’s Commissioning Outcomes.


Treasury Management Update - Annual Report 2015/16 pdf icon PDF 192 KB

The Council is required through regulations issued under the Local Government Act 2003 to produce an annual treasury management report reviewing treasury management activities and the actual prudential and treasury indicators for 2015/16.

Additional documents:


Councillor David Hicks, Chair of the Audit Committee, moved the adoption of the minute which was put to the vote and carried.



1.    That the Treasury Management Annual Report 2015/16 be approved.


Scrutiny Annual Report pdf icon PDF 138 KB

To note the Scrutiny Annual Report 2015/16


Additional documents:



1.    That the Annual Report 2015/16 be noted.



Committee Places Update pdf icon PDF 143 KB

To review and note the allocation of seats on committees in accordance with statutory requirements following the recent by-election in Carshalton Central ward.



Resolved: that

1.         No change to the division of seats and the percentage allocation of seats of each political group on the Council following the by election be noted


2.         The changes to committee membership as set out in paragraph 4.1 be agreed.


3.         That where there are any outstanding places the relevant political group may give written notice to the Monitoring Officer of their appointments be agreed.


4.         The appointment of Ifat Shah as the Council’s Independent Person in accordance with the Localism Act 2011 be agreed.



Local Committee Membership

Sutton Local Committee


To appoint Barry Brunton to replace Chris Carter (Sutton Garden Suburb Residents Association) Simon Wood (Burnell and Lewis Residents Association) as Community Representatives.




Sutton Local Committee


That Barry Brunton be appointed to replace Chris Carter as community representative of Sutton Garden Suburb Residents Association; and


That Simon Wood be appointed to represent Burnell and Lewis Residents Association.

Appendix A to Council: Public Questions - 12 September 2016 pdf icon PDF 79 KB

Appendix B to Council: Councillor Questions - 12 September 2016 pdf icon PDF 96 KB

Appendix C to Council: Councillor Questions not reached at Council - 12 September 2016 pdf icon PDF 79 KB