Agenda and minutes

Monday, 14th November, 2016 7.00 pm

Venue: Europa Gallery, Central Library, Sutton

Contact: Alexa Coates, Head of Committee and Management Support  Tel: 020 8770 5094 | Email:

No. Item


Minutes pdf icon PDF 318 KB

Additional documents:


The minutes of the meeting held on 12 September 2016 were agreed as a correct record and signed by the Mayor.


Mayor's Announcements


Apologies for Absence


Apologies for absence were received from Councillors Adrian Davey and Colin Stears.




Jenny Thrower, of the Alzheimer’s Society, was invited to speak as a representative of one of the Mayor’s chosen charities. The Mayor also thanked Councillors who had supported his ongoing charity appeal and its related events, including a recent quiz and dinner.


The Mayor made the following announcements:


The Mayor reported that he had participated in the Council’s official Civic Act of Remembrance for Armistice Day in Trinity Square the previous Friday and the main Civic Remembrance Day Service at Holy Trinity Church in Wallington the day before. The Mayor was grateful to all those who supported these events, including the veterans, standard bearers, members of the Royal British Legion, other uniformed organisations, the choir from Sutton High School for Girls, Council officers, Sutton Humanist Society and the many Councillors from both political groups who had participated.


The Mayor congratulated Sutton Council apprentice Ryan Emmerson for winning the prestigious Apprentice of the Year award at the annual London Borough Apprenticeship Awards.


It was also recognised that Sutton Council and Sutton Clinical Commissioning Group (CCG) were the first council and CCG in England to jointly sign the Motor Neurone Disease Charter in support of local people living with this terminal disease and their carers.


The Mayor added that Sutton’s parks had received a Silver Gilt award for the eighth year in succession in the London in Bloom competition. Five council-maintained parks performed particularly well, with Beddington Park, Cheam Park & Rec, The Grove Park and Oaks Park all securing Silver Gilt awards in the Large Park of the Year categories, while Manor Park achieved a Silver Gilt award in the Park of the Year category. The parks won the awards because of their cleanliness, the quality of their facilities, and their value to borough residents and the environment. It was further announced that the best Front Garden Award was won for the fifth time by Michael and Audrey Fawcett of Acre Lane, Carshalton.


Finally, congratulations were given to Successful Sutton, whose Sutton shuttle won the Small Location – Place Management category of the 2016 national Business Improvement Districts (BID) Awards, which celebrated projects that improve commercial areas and high streets in Britain. The free-to-use shuttle service was up against two other BIDs and won an astonishing 69.5 per cent of the vote.


Declarations of Interest

Councillors to declare any personal or prejudicial interests that they have on matters to be discussed at this evening’s Council meeting.


7. Motion 1 - Local Pharmacies.

Councillor Muhammad Sadiq, Non Pecuniary, as his daughter is a community pharmacist.



Answers to Questions


Questions from Members of the Public


One member of the public asked one question, the supplementary questions and responses are set out in Appendix A to these minutes.



Questions from Councillors


Five Councillors submitted twenty-one questions, the supplementary questions and responses are set out at Appendix B to the minutes. The time allocated for questions concluded prior to all responses being given. The Mayor advised that answers to questions not reached would be circulated as soon as possible and are set out at Appendix C.



To receive any petitions which will either be dealt with at this Council meeting or stand referred for consideration by appropriate Committees of the Council.


Councillor David Hicks submitted a petition, on behalf of the Belmont, South Sutton and South Cheam Neighbourhood Forum. The petition was summarised by the Chief Executive as objecting to the London Borough of Sutton’s proposal to build a secondary school on the Sutton Hospital site and was referred to the next meeting of the Housing, Economy and Business Committee.




Building Utilisation Implementation Board Report pdf icon PDF 63 KB

Council are asked to consider a requisition relating to a decision made by the Strategy and Resources Committee at a meeting held on 31 October 2016.


Additional documents:


The Mayor invited Councillor Simon Wales, Deputy Leader of the Council, to introduce the adoption of draft resolution Item 7 recommendation 2.5 as considered by the Strategy and Resources Committee held on 31 October 2016.


Following discussions, it was agreed that the matter would be revisited at the February 2017 meeting of the Strategy and Resources Committee.


RESOLVED: that Item 7, Recommendation 2.5, as considered by the Strategy and Resources Committee held on 31 October, be reconsidered by that same Committee in February 2017.


Committee Recommendations and Notices of Motion

To receive and consider the following notices of motion and recommendations of Committees.


Motion 1 - Local Pharmacies pdf icon PDF 49 KB


Councillor Simon Wales moved the motion which was seconded by Councillor Jean Crossby.


The Mayor moved a procedural motion to suspend procedure rule 12.6 the

requirement to stand which was carried.


Councillor Neil Garratt moved an amendment to the motion which was seconded by Councillor Tim Crowley, as attached at Appendix D.


Following debate, the amendment was put to the vote and lost. The motion was then put to the vote and carried




Local Pharmacies


This Council recognises that local pharmacies provide a range of NHS services and ensures people can get face-to-face, healthcare professional advice without an appointment and that currently 96% of people can get to a pharmacy within 20 minutes making them a health and social care asset close to where people live, work and shop.


This Council is therefore extremely disappointed that the Department of Health (DH) proposed budget cuts of £170m nationally to take effect from December 2016 which could mean a cut of 12% during the financial year and lead to the loss of up to a quarter of pharmacies, putting extra pressure on GPs and hospitals


This Council believes that the Government should invest in frontline, community-based care and ensure that its plans for pharmacies will:


1.    maintain patient choice, by encouraging a vibrant network of local pharmacies


2.    ensure that people can continue to get face-to-face, professional advice without an appointment about medicines and health


3.    increase opportunities for health improvement interventions, such as stop smoking advice


4.    safeguard the interests of the most vulnerable people and populations; and reduce health inequalities


5.    ensure a resilient medicines supply system, so that patients can get their medicines when and where they need them


This Council therefore agrees to write to the Secretary of State for Health, NHS England and Sutton Clinical Commissioning Group detailing our concerns and demanding an immediate reversal of these proposals.


Constitutional Updates pdf icon PDF 57 KB

To consider and approve updates to the Council’s Constitution.

Additional documents:


Councillor Simon Wales, Vice Chair of the Strategy and Resources Committee, moved the adoption of the minute which, following debate, was put to the vote and carried.




1.    The Planning Protocol (Appendix A) be included in the Council’s Constitution and the principles of Planning Committee training, as set out in paragraph 4.2 of the report, be endorsed.


2.    The constitutional changes to the Scheme of Delegation for Planning matters, as set out in Appendix B of the report, be agreed.


3.    A Disciplinary Investigation Panel be established in accordance with the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2015, as set out in paragraph 4.8 of the report.


4.    The Constitutional changes relating to the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2015, as set out in paragraphs 4.5-4.8 of the report, be agreed.


5.    The Members’ Use of Resources Protocol (Appendix C) be included in the Council’s Constitution.


6.    The changes to procedures for appointment of community representatives for local committees, as set out at Paragraph 4.9 of the report, be agreed.


7.    The constitutional changes to Pension Committee purpose and functions, as set out in Section 2 Article 8 of the Council’s Constitution and Paragraph 4.10 of the report, be agreed.


8.    The constitutional changes to decision thresholds for standing committees, as set out in paragraphs 4.13 of the report, be agreed.


9.    Authority is delegated to the Monitoring Officer to make any consequential amendments to the Council’s Constitution arising from this report and subsequent decisions.


Local Committee Membership

Carshalton & Clockhouse Local Committee

To appoint Barry Holman as Community Representative for Carshalton Beeches Residents Association following the resignation of Tony Brockbank.


Cheam North & Worcester Park Local Committee

To appoint Simon Densley as Community Representative for Friends of the Daisyfield following the resignation of Graham Jarvis.




Carshalton and Clockhouse Local Committee

That Barry Holman be appointed to represent Carshalton Beeches Residents’ Association following the resignation of Tony Brockbank.


Cheam North and Worcester Park Local Committee

That Simon Densley be appointed to represent Friends of the Daisyfield following the resignation of Graham Jarvis.

Appendix A - Questions from Members of the Public pdf icon PDF 65 KB

Appendix B - Questions from Councillors pdf icon PDF 97 KB

Appendix C - Questions not reached at Council pdf icon PDF 215 KB

Appendix D - Council Questions (8.13) pdf icon PDF 100 KB

Appendix E - Motion 1 - Local Pharmacies - Amendment pdf icon PDF 56 KB