Agenda and minutes

Annual Council Meeting, Council
Monday, 22nd May, 2017 7.00 pm

Venue: Europa Gallery, Central Library, Sutton

Contact: Alexa Coates, Head of Committee and Management Support  Tel: 020 8770 5094 | Email:

No. Item


Minutes pdf icon PDF 218 KB

To confirm as a correct record the minutes of the meeting held on 6 March 2017.

Additional documents:


The minutes of the meeting held on 6 March 2017 were agreed as a correct record and signed by the Mayor.



Mayor's Announcements


(a)  Apologies for absence


Apologies for absence were received from Councillor Adrian Davey, Neil Garratt, Sunita Gordon, Marian James, Ali Mirhashem, Jane Pascoe, Nighat Piracha, Holly Ramsey, Muhammad Sadiq, Daniel Sangster and Tony Shields. And apologies for lateness from Councillors Patrick McManus and Paul Wingfield


(b)  Announcements


The Mayor announced that each year, the Council searched for the top green-fingered enthusiasts that help brighten up our borough. The Sutton in Bloom competition categories include:

·         Best Front Garden

·         Best Community Garden

·         Best Business Frontage

·         Best Allotment Garden

·         Best School Garden

The winners will be invited to an awards ceremony in July and the best entries may also be invited to represent Sutton at the prestigious London in Bloom competition. The Mayor advised that entries were open until Friday 16 June 2017.


The Mayor attended the Borough Commander’s Annual Awards ceremony, where awards were made to police officers and some members of the public who had given particular service in the cause of public safety in the last year. Some of these awards were for the handling of complex police campaigns and operations, and some were for outstanding acts of bravery to prevent the commission of a crime.



Declarations of Interest

Councillors to declare any personal or prejudicial interests that they have on matters to be discussed at this evening’s Council meeting.


There were no declarations of interest.



Motion: Vote of thanks to the Mayor

In accordance with notice given, Councillor Steve Penneck will move and Councillor Samantha Bourne will second the following Motion:


That the Council place on record its grateful thanks to Councillor Richard Clifton for his service as Mayor of the London Borough of Sutton during the past municipal year, for the able, courteous and impartial manner in which he has conducted the proceedings of the Council, and for his continuing devotion at all times to the welfare of the Borough.


Councillor Steve Penneck moved a vote of thanks to the Mayor Councillor Richard Clifton which was seconded by Councillor Samantha Bourne.


The Mayor, Councillor Richard Clifton responded to the vote of thanks.



Election of Mayor for the municipal year 2017/18

To elect the Worshipful the Mayor of the London Borough of Sutton for the municipal year 2017/18.


The Mayor called for nominations for the office of Mayor for the ensuing municipal year.

Councillor Jayne McCoy proposed Councillor Jean Crossby, Councillor Margaret Court seconded the nomination.


There being no further nominations, the Motion was put to the vote and carried.



That Councillor Jean Crossby be duly elected as Mayor of the London Borough of Sutton for the municipal year 2017/18.


During a short adjournment musicians from the Sutton Youth Symphony Orchestra played some background music.


The Mayor (Councillor Jean Crossby) in the Chair.


The Mayor signed the declaration of office.


The Mayor returned thanks for her election.  During her speech, the Mayor stated her pride at being elected the first citizen of the borough. The Mayor stated her chosen charities were Sutton Women’s Centre and Sutton Carers.


The Mayor appointed Cllr Marlene Heron as her deputy during her term of office.



Membership of Party Groups on the Council, their Leaders and Deputy Leaders pdf icon PDF 24 KB

To report the membership of Party Groups, their Leaders and Deputy Leaders.


The Mayor asked members to receive the report.




That the report be noted



Establishment of Standing Committees, Regulatory Committees and Other Bodies, Local Committees and related matters pdf icon PDF 154 KB

To agree the allocation of seats on Committees, Local Committees and other bodies.

Additional documents:


The Mayor indicated that the report was formally moved.


The recommendations were put to the vote and carried.




  1. That the establishment of Standing Committees, Scrutiny Committees, Regulatory Committee, Other Bodies, Local Committees as set out in the report, be approved.


  1. That the allocation of seats as set out at paragraph 4.10 of the report be agreed.


  1. That the nominations to the LGA Annual General Assembly and allocation of votes as set out in paragraph 4.9 of the report be agreed.


  1. That the appointment of chairs and vice chairs and members of committees as set out in Appendix A to the report be agreed.


  1. That where there are any outstanding places the relevant political group may give written notice to the Monitoring Officer of their appointments.


  1. That the political groups may notify the Monitoring Officer of any in-year changes to committee membership by giving written notice 10 clear days before the relevant committee is due to meet.


  1. That the Monitoring Officer be delegated authority to make any consequential changes to the constitution arising out of this report and subsequent reports to Strategy and Resources Committee, such as changes to committee names, size, procedures and removal of reference to committees not established.