Agenda and minutes

Council
Monday, 29th January, 2018 7.00 pm

Venue: Overton Grange School, Stanley Road, Sutton, SM2 6TQ

Contact: Fiona Bywaters, Head of Committee and Management Support (Interim)  Tel: 020 8770 4990 | Email:  committeeservices@sutton.gov.uk

Link: Audio recording

Items
No. Item

24.

Minutes pdf icon PDF 124 KB

Additional documents:

Minutes:

The minutes of the meeting held on 20 November 2017 were agreed as a correct record and signed by the Mayor.

25.

Mayor's Announcements

Minutes:

(a) Apologies

 

Apologies for absence were received from Councillors David Bartolucci, Doug Hunt and Daniel Sangster.

 

Apologies for lateness were received from Councillor Patrick McManus.

 

(b) Announcements

 

The Mayor began her announcements by welcoming everyone to Council following the holiday season.

 

It was highlighted that The Institute of Cancer Research had been recognised with the highly prestigious Queen’s Anniversary Prize for its world-leading research in cancer drug discovery and also that the Mayor had visited the new Acute Stroke Unit at St Helier Hospital.

 

Mention was also given to the London New Year’s Day Parade and Sutton’s float, named ‘Don’t rain on my parade,’ showcasing a community effort organised by a team of 60 volunteers. On behalf of the Gary Mason Charity, Christine Lindsay was invited to speak briefly to Members about the parade.

 

The Mayor’s announcements concluded with the news of the passing of former councillors Malcolm Smith, Peter Wallis and serving Member Adrian Davey. The Mayor invited both the Leader of the Council and the Opposition to pay their respects, which was followed by a moment’s silence in memory of all those who have passed.

26.

Declarations of Interest

Councillors to declare any personal or prejudicial interests that they have on matters to be discussed at this evening’s Council meeting.

Minutes:

No declarations of interest were made.

 

27.

Answers to Questions

27a

Questions from Members of the Public

Minutes:

Two members of the public asked two questions, one of which was answered at the meeting, with the supplementary question and responses set out at Appendix A to these minutes. The question not answered at the meeting and which received a written response is set out at Appendix B.

27b

Questions from Councillors

Minutes:

Eight members asked thirty-six questions, of which 5 were answered at the

meeting, with the supplementary questions and responses set out at Appendix C to these minutes. Those questions which were not reached at the meeting and which received a written response are set out at Appendix D.

28.

Petitions

To receive any petitions which will be considered at a Council meeting or stand referred for consideration by appropriate Committees of the Council.

Minutes:

No petitions were submitted at the meeting.

29.

Committee Recommendations and Notices of Motion

To receive and consider the following notices of motion and recommendations of Committees.

29a

Motion 1 - Improving the mental health of Sutton’s residents pdf icon PDF 51 KB

Minutes:

Councillor Simon Wales formally moved the motion which was seconded by Councillor Sunita Gordon.

 

Following debate, the motion was put to the vote and carried.

29b

Treasury Management Quarterly report pdf icon PDF 55 KB

This report is the treasury management review for the quarter ended 30 September 2017. It summarises the Council’s Treasury Management operations during the first six months of 2017/18. It is presented for the purpose of monitoring and review and meets best practice as suggested by the Treasury Management Code of Practice.

 

The Council invested surplus funds when available and complied with the requirements of the Prudential Code. The Council is operating the agreed Treasury Management Strategy for 2017/18.

Additional documents:

Minutes:

Councillor David Hicks, Chair of the Audit Committee, formally moved the adoption of the minute, which was put to the vote and carried.

 

RESOLVED: that that this report be adopted as the mid year treasury management review and noted.

29c

Constitutional Updates pdf icon PDF 60 KB

This report sets out proposals to create a Audit and Governance Committee for oversight of audit, standards and human resources (HR) functions and to cease the Appeals Committee by delegation of its functions to officers.

 

It is further proposed that the Adult Social Services and Health Committee be merged with that of the Children, Family and Education Committee in order to create a new ‘People’ Committee.

 

Finally, a number of changes to the Council questions standing orders are recommended with regards to the time allocated on the agenda, the maximum number submitted by any individual Councillor and the deadlines for submission and response.

Additional documents:

Minutes:

Councillor Ruth Dombey, Chair of the Strategy & Resources Committee, formally moved the adoption of the minute, which following debate, was put to the vote and carried.

 

Note: Members of the opposition group, Councillors Crowley, Garratt, Hicks, Shields, Pascoe, McManus, Ramsey and Butt, abstained on recommendation 2.10.

 

RESOLVED: that

1.    Article 8 of the Council’s Constitution - Regulatory Committees and Other Bodies be amended to remove reference to the Appeals Committee and note that this function will be carried out by officers following the Annual Council Meeting in May.

2.    Authority be delegated to the Strategic Director - Resources to consult with the trade unions and determine a new employee appeals process to be conducted by officers.

3.    An Audit and Governance Committee be appointed to encompass the functions currently carried out by the Audit Committee and the Standards Committee with additional responsibilities for HR matters as set out in paragraphs 4.1-4.10, effective following the Annual Council Meeting in May.

4.    The purpose and functions of the Audit and Governance Committee be approved for inclusion in Article 8 of the Council’s Constitution, as set out at Appendix A.

5.    Amendment of Article 9 of the Council’s Constitution - Standards Committee be approved to note that the responsibilities for the Code of Conduct and Standards Regime will be delegated to the Governance and Audit Committee.

6.    Authority be delegated to the Monitoring Officer to consider and determine requests to grant dispensations to members with a Disclosable Pecuniary or ‘other’ interest to allow them to attend meetings from which they would otherwise be excluded in accordance with provisions of the Localism Act.

7.    The Members’ Allowance Scheme be updated to delete the Appeals and Audit Committee Chair Special Responsibility Allowances (SRA) and create SRAs for the Chair of the Audit and Governance Committee at the same level as the Audit Committee Chair and the Vice Chair of the Audit and Governance Committee at the same level as the Pension Committee Chair.

8.    The Leader of the Council be authorised to write to the outgoing Independent Chair and Independent Members of the Standards Committee to thank them on behalf of the Council for their years of voluntary public service in fairly and impartially overseeing standards of behaviour in the Council.

9.    The deletion of Section 2, Article 7, Paragraphs 7.12 to 7.14 inclusive be approved, relating to the Adult Social Services and Health Committee and the Children, Family and Education Committee, replacing with the purpose and functions of a new People Committee (as outlined in Appendix B).

10. Council approve the changes to standing orders in relation to council questions as outlined in paragraphs 4.16 to 4.20 of the report.

11. Authority be delegated to the Monitoring Officer to make any consequential amendments to the Council’s Constitution arising from these recommendations.

30.

Appointment of Independent Persons pdf icon PDF 104 KB

The Independent Persons have a key role within this regime to provide independent advice and views in support of the Council’s aim of maintaining high standards of conduct and probity for all councillors.

Additional documents:

Minutes:

The Mayor indicated that the report was formally moved.

 

The recommendations were put to the vote and carried.

 

RESOLVED: that the appointments of Mr Geoffrey Beresford Hartwell, Mrs Ruth Pearson and Mr Neil Asten as the Council’s Independent Persons in accordance with the Localism Act 2011 be agreed.

31.

Review of the proportional allocation of seats on Committees and Sub-Committees appointed by Council pdf icon PDF 132 KB

The purpose of this report is to review the proportional allocation of seats on Committees and Sub-Committees appointed by Council, as a consequence of changes to the Political composition of the Authority following the death of a Councillor. As it is less than six months prior to the local elections, a casual vacancy has been declared.

Additional documents:

Minutes:

The Mayor indicated that the report was formally moved and that recommendation 2.2 was amended.

 

The recommendations were put to the vote and carried.

 

RESOLVED: that

 

1.    The allocation of seats to the different Political Groups to the Council’s Committees and Other Bodies as set out in Paragraph 4.6 be confirmed, in order that the appointment of Members of Committees and Other Bodies can be subsequently considered.

2.    Subject to approval of recommendations 2.1 above, the revised Schedule of Memberships of Standing Committees, Scrutiny Committees, Regulatory Committees, Other Bodies, and Local Committees as set out in Appendix A, be agreed.

3.    Where there are any outstanding places, the relevant political group may give written notice to the Monitoring Officer of their appointments.

4.    Political groups may notify the Monitoring Officer of any in-year changes to committee membership by giving written notice 10 clear days before the relevant committee is due to meet.

Answers to Questions pdf icon PDF 70 KB

Additional documents: