Agenda and minutes

Annual Council Meeting, Council
Monday, 21st May, 2018 7.00 pm

Venue: Holiday Inn, Gibson Road, Sutton, SM1 2RF

Contact: Alexa Coates, Head of Committee and Management Support  Tel: 020 8770 4990 | Email:

Link: Audio recording

No. Item


Minutes pdf icon PDF 525 KB

To approve as a correct record the minutes of the meeting held on 26 February 2018.




The minutes of the meeting held on 26 February were agreed as a correct record and signed by the Mayor.


Councillor Geiringer made a point of order in relation to the use of an external venue for the annual council meeting. This was not accepted as a valid point of order by the Mayor as Councillor Geiringer was not able to indicate a breach of the Council procedure rules.



Mayor's Announcements


Apologies for absence were received from Councillors Crowley, Shields and Ramsey.


The Mayor announced the passing of former Councillor Cliff Carter, who had been a Conservative Councillors for Sutton north ward between 1974 and 2010. The meeting observed a minute silence.



Vote of Thanks for the retiring Mayor

Proposed by Councillor Jayne McCoy, Seconder: Councillor David Hicks


That the Council place on record its grateful thanks to Councillor Jean Crossby for her service as Mayor of the London Borough of Sutton during the past municipal year, for the able, courteous and impartial manner in which she has conducted the proceedings of the Council, and for her continuing devotion at all times to the welfare of the Borough.


Councillor Jayne McCoy moved a motion of thanks for the retiring Mayor Councillor Jean Crossby which was seconded by Councillor David Hicks. The motion was unanimously carried.


The Mayor responded to the vote of thanks.



Declarations of Interest

Councillors to declare any personal or prejudicial interests that they have on matters to be discussed at this evening’s Council meeting.


There were no declarations of interest.


Election of Mayor for the municipal year 2018/19

To elect the Worshipful the Mayor of the London Borough of Sutton for the municipal year 2018/19.



The Mayor called for nominations for the office of Mayor for the ensuing municipal year.

Councillor Richard Clifton proposed Councillor Steve Cook, Councillor Stephen Penneck seconded the nomination.


There being no further nominations, the Motion was put to the vote and carried.



That Councillor Steve Cook be duly elected as Mayor of the London Borough of Sutton for the municipal year 2018/19.


There was a short adjournment whilst the new Mayor put on their insignia of officer


The Mayor (Councillor Steve Cook) in the Chair.


The Mayor signed the declaration of office.


The Mayor returned thanks for his election.  During his speech, the Mayor stated his pride at being elected the first citizen of the borough. The Mayor stated his chosen charities were St Helier Kidney Fund and Home Start Sutton.


The Mayor appointed Councillor Chris Williams as his deputy during his term of office.




Membership of Party Groups on the Council, their Leaders and Deputy Leaders pdf icon PDF 56 KB

To note the membership of political groups and positions.


The Mayor asked members to receive the report.




That the report be noted.



Establishment of Standing Committees, Regulatory Committees and Other Bodies, Local Committees and related matters pdf icon PDF 129 KB

To establish Committees and agree membership.

Additional documents:


The Mayor indicated that the report was formally moved.


The recommendations were put to the vote and carried.




  1. That the establishment of Standing Committees, Scrutiny Committees, Regulatory Committee, Other Bodies, Local Committees as set out in the report be approved


2.            That the allocation of seats as set out at paragraph 4.13 of the report be approved.


3.            That  the nominations to the LGA Annual General Assembly and allocation of votes as set out in paragraph 4.12 of the report be approved


4.            That the appointment of chairs and vice chairs and members of committees as set out in Appendix A to the report be approved.


5.            That where there are any outstanding places the relevant political group may give written notice to the Monitoring Officer of their appointments, 10 clear days before the relevant committee is due to meet.


6.            That the political groups may notify the Monitoring Officer of any in-year changes to committee membership by giving written notice 10 clear days before the relevant committee is due to meet.


7.            That the Monitoring Officer be delegated authority to make any consequential changes to the constitution arising out of this report and subsequent reports to Strategy and Resources Committee, such as changes to committee names, size, procedures and removal of reference to committees not established.