Agenda and minutes

Extraordinary Meeting, Council
Monday, 14th October, 2019 7.00 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Alexa Coates, Head of Committee and Management Support  Tel: 020 8770 4990 | Email:


No. Item


Mayor's Announcements


The Mayor moved that standing order 12.6 ‘the requirement to stand’ be suspended so that members could remain in their seats to speak during the debate, which was carried.


Apologies for absence were received from Councillors Vincent Galligan, Jayne McCoy, Colin Stears, Ben Andrew, Ali Mirhashem, Rich Clare and Hanna Zuchowska.


The Mayor read a statement from Councillor James McDermott-Hill who had submitted the apologies of the Conservative Group. He also noted that he had received a statement from Cllr Nick Mattey regarding his absence.


Declarations of Interest

Councillors to declare any personal or prejudicial interests that they have on matters to be discussed at this evening’s Council meeting.


There were no declarations of interest.


Motion - Proposed new Warding arrangements for Sutton pdf icon PDF 67 KB

Additional documents:


Councillor Ruth Dombey moved the motion which was seconded by Councillor Steve Penneck. The motion was put to the vote and carried.




This Council believes that a strong and vibrant local representative democracy is vital for ensuring all voices in our communities are fairly represented and heard in Council decisions.


Council welcomes the work that has been done to develop a submission from Sutton about warding arrangements that will meet the Boundary Commission’s key criteria:


  • The pattern of wards should mean that each councillor represents roughly the same number of voters as elected members elsewhere in the authority to secure equality of representation 
  • As far as is possible, ward patterns should reflect community interests and identities, and boundaries should be recognisable to local residents
  • Electoral arrangements should promote effective and convenient local government and reflect the electoral cycle of the council


Council further welcomes the following key principles agreed by the cross-party working group to inform the development of the Council proposal:


  • Recognising that two-member wards can bring flexibility but being cautious about reducing to single member wards because they can place too great a burden on individual councillors and mean there is a lack of cover to ensure adequate representation. 
  • Acknowledging feedback from Councillors that there was little appetite for substantial change from the existing pattern of wards as they are felt to have served Sutton’s communities well and provide a broadly sensible level of representation.
  • Noting that changes to existing boundaries should be made to better reflect settled communities and make sense to residents.  
  • Agreeing that any proposed arrangements need to be robust and flexible enough to accommodate increases in the electorate in the future arising from likely new residential developments.

Having considered the above criteria and principles, and feedback from Councillors, which has been adopted wherever it conforms to the above criteria and principles, Council believes that the attached proposal best reflects the communities of the borough of Sutton and will provide them with appropriate representation into the future.


Council therefore resolves to adopt the attached proposal for ward boundary arrangements and confirm its submission to the Boundary Commission for England.