Agenda and minutes

Monday, 11th January, 2021 7.00 pm

Venue: Virtual meeting

Contact: Matthew Stickley, Committee Services Manager  Tel: 020 8770 4990 | Email:


No. Item


Confirmation of the Minutes of the Council meeting held on 23 November 2020 pdf icon PDF 83 KB

Additional documents:


The minutes of the annual meeting of Council held on 23 November 2020 were agreed as a correct record, with the amendment, the adjournment following item 12 of the minutes be amended to read from 8:25pm to 8:35pm and for item 7 the name be amended to read Gunny Lenz-Mulligan.


Mayor's Announcements


The Mayor received apologies for absence from Councillor Jean Crossby, Councillor Nali Patel and Councillor Elliot Colburn. Apologies for lateness were received from Councillor Colin Stears.


The Mayor asked Dr Imran Choudhury, Director of Public Health, to provide a brief update on the COVID-19 situation in the borough.


Dr Choudhury asked that members share the message to stay home and stay local with community groups and that the ‘hands, face, space’ advice was shared and followed.


In response to questions, Dr Choudhury confirmed that vaccines were being administered in the borough in line with national criteria guidelines and that residents were being contacted by GPs.


The Mayor announced that she and the Deputy Mayor continued to virtually thank the excellent community groups across the borough. The Mayor invited councillors or members of the public to suggest  voluntary groups who deserve recognition.


The Mayor announced that Principals from local colleges had been recognised in the Queen’s New Years Honours list. Dipa Ganguli, Principal of Sutton College, and Emma Bradshaw, Executive Principal of Limes College, were awarded Order of the British Empire (OBE) medals for their contribution to education.


The Mayor confirmed that her Charity Fundraising Committee continued to work to develop innovative ideas of fundraising for the Mayor’s chosen charities, Home-Start Sutton and the Sutton Mental Health Foundation, whose work throughout the pandemic had been invaluable.


The Mayor noted Sutton Council  was proudly supporting Sutton Mental Health Foundation to deliver a free phone service for those within the borough who had needed support. Sutton Mental Health Foundation had received funding to operate a dedicated Sutton Wellbeing freephone line, which residents could use to speak about their concerns. She further explained there would also be a series of online events held weekly, including a coffee morning, a creative writing workshop and an art for wellbeing workshop. Residents who wished to contact Sutton Mental Health Foundation could phone 0800 012 9105, Monday to Friday, from 10am to 2pm.


The Deputy Mayor provided an update on the Garden of Reflection which was to be constructed on the land opposite St Helier Hospital.  The Garden of Reflection would be a space where residents who had lost loved ones to COVID-19 could reflect, and would also be a place where tribute could be paid both to workers at St Helier hospital and all carers. 


Declarations of Interest

Councillors to declare any personal or prejudicial interests that they have on matters to be discussed at this evening’s Council meeting.


There were declarations from:


For agenda item 6b


·         Councillor Eric Allen  is a member of the the LGA Safer and Stronger Community Board

·         Councillor Marlene Heron is a member of the Sutton Housing Partnership (SHP) Board

·         Councillor Barry Lewis is a member of the Sutton Housing Partnership (SHP) Board

·         Councillor Jayne McCoy is a representative on the LGA Homes for Londoners Board



Answers to Questions pdf icon PDF 88 KB

Additional documents:


Questions from Members of the Public pdf icon PDF 47 KB


There were two questions from two members of the public. The supplementary questions and answers are set out in the appendices to the minutes.


Questions from Councillors pdf icon PDF 63 KB


There were 12 questions from nine councillors. The supplementary questions and answers are set out in the appendices to the minutes.


The meeting was adjourned at 19:55 and reconvened at 20:00.


Councillor Colin Stears joined the meeting at 20:14.


The meeting was adjourned at 20:29 and reconvened at 20:34.



To receive any petitions which will either be dealt with at this Council meeting or stand referred for consideration by appropriate Committees of the Council.


There were no petitions.


Committee Recommendations and Notices of Motion pdf icon PDF 80 KB

To receive and consider the following notices of motion and recommendations of Committees.


Motion: Renegotiation of Current South London Waste Plan and Council's Opposition to Viridor Tonnage Increase pdf icon PDF 44 KB

Additional documents:


It was agreed that Councillor Tim Foster be able to speak for 5 minutes.


Councillor Neil Garratt moved the motion, which was seconded by Councillor Tim Foster


Councillor Jayne McCoy moved an amendment to the motion, which was seconded by Councillor Manuel Abellan.


The meeting was adjourned at 21.37

The meeting was reconvened at 21.43


Following conduct warnings from the Mayor Councillor Nick Mattey was removed from the meeting at 21.44.


Councillor Tim Crowley left the meeting at 21.45.


Councillor Muhammad Sadiq had lost connection at the time of the vote.


Following debate, the amendment was put to the vote and agreed. The amended motion was then put to the vote and carried.




1.    The importance of minimising waste, maximising reuse and recycling, and managing waste efficiently and sustainably be agreed by Council


2.    Viridor’s request to increase its waste tonnage by 15% be noted. Council further noted that Sutton Council had agreed to take 70% of all household, commercial and industrial waste from the four boroughs in the South London Waste Plan: Croydon, Merton, Kingston and Sutton.


3.    Kingston Council was taking only 2.6% of all waste across the aforementioned boroughs, which amounted to only 36,000 tonnes out of a total of 1.4 million be noted by Council.


4.    Council undertook to re-negotiate at the earliest appropriate opportunity a new South London Waste Plan.


5.    Council resolved to, in response to Viridor's request for a permanent 15% increase in waste tonnage, actively oppose any such increase.


6.    Council noted that the Lead Member for Environment and Sustainable Transport had publicly communicated to Viridor this Council’s opposition to their request for a 15% increase in waste tonnage.


Motion: Support the End Our Cladding Scandal campaign pdf icon PDF 52 KB


Councillor  Ben Andrew moved the motion, which was seconded by Councillor Drew Heffernan.


Following debate, the motion was carried.




1.    Council noted:


·      Following the Grenfell tragedy, the Government has required the removal of all cladding that presents a fire risk and remediation of unsafe wall systems on the walls of existing residential buildings of any height. This affects not only buildings with the ACM cladding used on Grenfell, but many other buildings incorporating materials which could be flammable - including balconies and wooden panels.

? Building owners are responsible for ensuring the safety of their buildings and are required to have an up to date fire risk assessment and understand the construction of external walls and the potential performance of those wall systems in the event of fire.

? The Royal Institution of Chartered Surveyors (RICS) and the UK Council of Mortgage Lenders agreed an industry-standard External Wall System fire review process, which takes place through an EWS1 form.

? There is a lack of sufficient qualified professionals able to undertake the EWS1 process , and lenders often value properties at £0 until an EWS1 form shows that the building is “safe”. This can apply even to buildings under 18 metres, following changes in government advice in January 2020.

? Where a building's EWS1 form determines a building is ‘unsafe’ leaseholders are trapped in their ‘unsafe’ homes unless they are able to pay the huge sums of money often required to address the fire safety issues highlighted in the EWS1 form. In the meantime, they are often forced to pay for a 24 hour ‘waking watch’, costing as much as £20,000 per week. Many people face bankruptcy by this even before remediation bills can be passed on.

? It is estimated that at the current rate it will take 150 years to complete the

remediation work required to the number of known unsafe properties over 18 metres.

? Whilst the Government has provided £1,6bn in funding to support the remediation of unsafe cladding, this will only cover a quarter of the number of buildings requiring remediation works. Nor have funds been provided for buildings with other fire-safety risks. For buildings under 18 meters tall, the Government has provided them with no funding at all

? As a result of this funding shortfall the costs of remediation works are being passed on to leaseholders, who are blameless for this situation and bought their properties in good faith.

? The Government has recently announced funding for alarm systems, which aim to reduce the reliance on extortionate waking watches. However, this does not cover the cost of waking watches, only covers buildings over 18 metres tall, and is not retrospective.

? There are many Sutton residents affected by this issue, who have contacted the Council in significant distress.

? The Richmond House fire on the Hamptons Estate clearly demonstrates the need for residential properties below 18 metres to be covered by legislation relating to fire safety risks and how the complexities of building ownership makes it even harder for affected residents  ...  view the full minutes text for item 24.