Agenda and minutes

Monday, 19th April, 2021 7.00 pm

Venue: Virtual Meeting

Contact: Matthew Stickley, Committee Services Manager  Tel: 020 8770 4990 | Email:


No. Item


Confirmation of the Minutes of the Council meeting held on 1 March 2021 pdf icon PDF 465 KB




1.    the minutes of the meeting 1 March 2021 be agreed.


Mayor's Announcements


The Mayor received apologies for absence from Councillor Elliot Colburn, Councillor Jean Crossby, Councillor Tony Shields and apologies for lateness from Councillor Holly Ramsey and Councillor Colin Stears.


The Mayor announced that she had, as Mayor of the London Borough of Sutton, sent the condolences of the borough to Her Majesty the Queen following the recent death of His Royal Highness The Prince Philip, Duke of Edinburgh.


The Mayor noted that Sutton was proud that as a young boy Prince Philip had studied in the borough and attended Cheam School when it was located in Whitehall House, before it moved to Headley in 1934. The Mayor added that his was an extraordinary life of public and military service and that his service has inspired councillors and others in our community.


The Mayor announced that she had been proud to lead the Borough’s tribute to His Royal Highness with a minute’s silence at the flagpole in the town square at 3pm on 17 April 2021, joined by the Deputy Mayor, the Leader, Leader of the Opposition and Chief Executive.


The Mayor added she had been moved to watch the ceremony and had been impressed by the great dignity of Her Majesty the Queen on the sad occasion. She had been reminded that at the heart of this national event was a family who had lost a much loved family member in the difficult time of COVID-19 restrictions.


The Mayor announced that she had joined the national day of reflection on 23 March 2021remembering, paying tribute to, and honouring those who had sadly lost their lives over the past 12 months The Mayor acknowledged the sacrifices made and thanks given to our community, particularly the borough’s healthcare workers, voluntary sectors, and other organisations and businesses.


The Mayor announced she was delighted that the borough would have a Garden of Reflection at St Helier where members of the community could come together and reflect on the shared struggles that the people of the London Borough of Sutton had undergone.


The Mayor announced she had been proud to raise the flag on behalf of the London Borough of Sutton to mark Commonwealth Day on 8 March 2021, and had been delighted to join Community Action Sutton to celebrate International Women’s Day on the same day. The Mayor and the Deputy Mayor had visited the Nonsuch Mansion vaccination centre on 16 April 2021 to thank all the staff and volunteers for their incredible work and commitment as they had helped to deliver the vaccine roll-out.


The Mayor explained that on 16 March 2021 she had had an emergency appendix operation at St Helier Hospital and wished to express sincere thanks to all the staff for the wonderful care and treatment she received.


The Mayor confirmed that a virtual Mayor’s Charity Bingo Evening would take place on 8 May 2021, and that online relaxation sessions on 23 April 2021 had helped to raise money for the Mayor’s chosen charities.


The Mayor shared the sad  ...  view the full minutes text for item 34.


Declarations of Interest

Councillors to declare any personal or prejudicial interests that they have on matters to be discussed at this evening’s Council meeting.


There were no declarations of interest.


Answers to Questions pdf icon PDF 153 KB

Additional documents:


Questions from Members of the Public pdf icon PDF 53 KB



There were seven questions from seven members of the public. Supplementary questions and answers are set out as an appendix to the minutes


Questions from Councillors pdf icon PDF 63 KB


There were ten questions from seven councillors. Supplementary questions and answers are set out as an appendix to the minutes.


The meeting was adjourned at 8.33pm and reconvened at 8.38pm.




To receive any petitions which will either be dealt with at this Council meeting or stand referred for consideration by appropriate Committees of the Council.


There were no petitions.


Committee Recommendations and Notices of Motion

To receive and consider the following notices of motion and recommendations of Committees.


His Royal Highness The Prince Philip, Duke of Edinburgh pdf icon PDF 47 KB




Council expresses its condolences on behalf of the London Borough of Sutton on the death of His Royal Highness The Prince Philip, Duke of Edinburgh KG PC GBE, on Friday, 9 April,2021.


Council celebrates His Royal Highness’ life of public service: his service as a military officer; as a champion of conservation and environmental causes; and as the founder of the Duke of Edinburgh’s Award scheme, which has given so many opportunities to young people.


Council recognises His Royal Highness’ service as a patron and supporter of many causes

and charities until his retirement from public life in 2017. In those years he developed connections throughout the United Kingdom, and in Sutton we acknowledge the connection through Cheam School, which he attended as a boy.


Council notes that His Royal Highness was the longest serving consort of any monarch and offers Her Majesty the Queen the sincere condolences of both Council and the whole borough on the loss of a much loved husband, her “strength and stay”. Council acknowledges the Royal Family’s loss of a father, grandfather, and great grandfather


Vote of Thanks to the Mayor pdf icon PDF 45 KB


The motion was moved by Councillor Richard Clifton and seconded by Councillor Annie Moral. Councillor Tom Drummond expressed thanks to the Mayor.




The Council place on record its grateful thanks to Councillor Trish Fivey for her service as Mayor of the London Borough of Sutton during the past municipal year, for the able, courteous and impartial manner in which he has conducted the proceedings of the Council, and for her continuing devotion at all times to the welfare of the Borough. Council commends her determination to ensure the Mayoralty supports those affected by the pandemic crisis and those whose efforts have helped us all in dealing with it.


The Mayor announced that the agenda items would be taken in the order shown with the exception of the Requisition of Sutton Works and the Arms-Length Management Organisations motion, which would switch positions.


Arms Length Management Organisations and Trading Companies pdf icon PDF 44 KB


Councillor James McDermott-Hill moved the motion, which was seconded by Councillor David Hicks.


Following debate, the motion was put to the vote and lost.


Councillor Tim Crowley had lost connection and was not available at the time of the vote.


Unpaid Carers pdf icon PDF 56 KB


Councillor Marian James moved the motion, which was seconded by Councillor Chris Williams.


Following debate, the motion was put to the vote and carried.


Councillor Jillian Green requested her vote in favour of the motion be recorded.




Council notes that:


Carers UK estimates that there are 11.5 million people across the UK who give unpaid support to someone who is elderly, seriously ill or disabled; it estimates that, by doing so, unpaid carers are saving the Government £193 billion a year;


In Sutton one in ten adults identify as being a carer, and there are also a significant number of children taking on caring responsibilities;


Most unpaid carers are having to spend more time looking after loved ones during the pandemic; most haven't been able to take a single break since it started, and in June 2020 it was found that at least an additional 4.5m people have had to take on caring responsibilities due to the pandemic;


Millions of people juggle work with unpaid caring responsibilities, and this can be hard: every day, an estimated 640 people give up paid work altogether in order to care;


According to a survey by the Disability Law Service, 52% of carers who apply for flexible working have their applications refused;


900,000 full-time unpaid carers nationally - most of them women - rely on Carer's Allowance, which at only £67.25 a week is the lowest benefit of its kind;


Many carers are currently excluded from receiving Carer's Allowance, including:


? Carers in full-time education or studying for 21 hours or more a week

? Carers earning more than £128 a week - less than 15 hours a week on the

National Living Wage


? Carers who spend less than 35 hours per week on their caring



Thousands of carers are facing extreme financial hardship: a recent survey by Carers UK found that more than a third of those on Carer's Allowance are struggling to make ends meet; many have been struggling for months, often relying on foodbanks to

feed themselves and the people they care for;


In 2019 it was found that 51% of carers provide at least 50 hours of care per week; 63% of carers also have a Disability or long term health condition themselves –sometimes as a result of their caring responsibilities.


Council believes that:


People who care for others - whether paid or unpaid, young or old - do a remarkable and important job; they deserve our support, but are far too often forgotten and ignored;


Millions of carers face big challenges every single day: many are living in poverty, many find it impossible to juggle work with caring responsibilities, and many struggle with their own physical and mental health; these challenges have been made even harder by the COVID-19 pandemic;


As this pandemic has reminded everyone, caring for people's health doesn't stop at the hospital exit or the GP's surgery door; we can only truly improve the NHS if we properly support carers;


We must do far  ...  view the full minutes text for item 40d


Requisition of Sutton Works pdf icon PDF 147 KB

Additional documents:


At the invitation of the Mayor, it was agreed that Councillor Tim Foster be able to speak for five minutes.


Councillor Jayne McCoy moved the draft resolution for adoption.


Following debate, the draft resolution was put to the vote and carried.




1.    The draft resolution of the Strategy and Resources Committee as below be determined:


2.1 To appoint the operator partner listed in exempt appendix B as the ‘preferred operator’ for Sutton Works.

2.2 To confirm capital funding of up to £5.8m comprising £3.6m of Council investment and £2.2m external funding.

2.3 To delegate authority to the Strategic Director of Resources (Section 151 Officer) to:-

? Complete the planning stage work;

? Enter into a Development Agreement to carry out the refurbishment project;

? Enter into the agreed lease to operate the hub project; with the ‘preferred operator’.


Changes to Contract Standing Orders pdf icon PDF 162 KB

Additional documents:



There were no speakers for this item. The Mayor confirmed that Council was in favour of the resolution.




1.    The changes to the Contract Standing Orders attached at Appendix A of the report be agreed.


Designation of a Monitoring Officer pdf icon PDF 164 KB


There were no speakers for this item. The Mayor confirmed that Council was in favour of the resolution.


The Mayor thanked the outgoing Monitoring Officer, Stephen Gerrard, for the work he had completed in his role as Monitoring Officer, and the support and advice he had provided in her role as the Mayor and in the decision-making process during the current pandemic.




1.    To designate Tim Martin as Monitoring Officer from 1 June 2021 onwards, as per the recommendation of the Senior Officer Appointments Committee.