Agenda and draft minutes

Beddington and Wallington Area Committee
Wednesday, 10th January, 2007 7.30 pm

Venue: Bandon Hill Primary School, Sandy Lane South, Wallington

Items
No. Item

4.

APOLOGIES FOR ABSENCE

Minutes:

Apologies were received from Councillors Jenny Slark, Jayne McCoy and Richard Bailey.

5.

MINUTES OF THE MEETING HELD ON 6 SEPTEMBER 2006 pdf icon PDF 40 KB

(ENCLOSED)

Additional documents:

Minutes:

The minutes of the meeting held on 6 September 2006 were approved as a correct record and signed by the Chair.

6.

QUESTIONS FROM MEMBERS OF THE PUBLIC

Fifteen minutes are allowed, if required, at this point in the agenda for questions from Sutton residents.  Questions must be submitted in writing, in advance.  The detailed rules regarding questions are set out on the back of the covering sheet to this agenda.

Minutes:

A member of the public asked a question and answers were given as set out in Appendix A of these minutes. 

 

Resolved:  That Councillor John Leach chaired the meeting for this item.

 

Councillor John Keys and Councillor Marion Williams declared a personal and prejudicial interest regarding the question asked under this item, and left the meeting.  Both Councillors returned following this item and Councillor John Keys resumed chairing the meeting.

7.

REFERENCES FROM OTHER COMMITTEES pdf icon PDF 14 KB

Reference from Wallington Forum 13 December 2006.             (ENCLOSED)

Minutes:

Members received a reference from the Wallington Forum where it was suggested that consultations go through Residents’ Associations as well as residents. 

 

Members discussed whether this was appropriate and it was suggested that it would be useful for Members to look at a previous decision taken at an Area Committee meeting several years ago, where a protocol on consultation with relevant consultees was agreed in respect of planning applications.  This could then be discussed and changes made if necessary.

 

Resolved:  That the protocol for consultation with residents’ associations in relation to planning application be brought back to the next meeting for discussion.

8.

STRATEGIC MATTERS DELEGATED FROM STRATEGY COMMITTEE

Minutes:

None. 

9.

PETITION - REQUEST FOR PARKING RESTRICTIONS ON THE SOUTH SIDE OF BEDDINGTON GARDENS

A petition signed by 134 signatories has been received, the prayer to which reads:

 

“We the undersigned, urgently request that parking restrictions be installed on the south side of Beddington Gardens to provide safe access and exit to the Ryelands, Brooklands and Moorlands Complex.”

 

A representative of the petitioners wishes to address the meeting.

Minutes:

A petition signed by one hundred and thirty-four signatories, over fifty of who were on the electoral register, was received from Moorlands Residents’ Association.  The prayer to the petition stated:

 

“We the undersigned, urgently request that parking restrictions be installed on the south side of Beddington Gardens to provide safe access and exit to the Ryelands, Brooklands and Moorlands Complex.”

 

Miss Cranford, Secretary of the Moorlands Residents’ Association, spoke to the petition and explained Moorlands Residents’ Association’s involvement with the petition and thanked Members and Officers very much for their help. 

 

The Interim Head of Transport Planning and Works explained that the installation of the yellow lines would be subject to a traffic order, which would take some time to produce and consult upon before being installed.

10.

PROVISIONAL PLANNED HIGHWAYS MAINTENANCE WORKS PROGRAMME 2007/2008 pdf icon PDF 22 KB

Report of the Executive Head of Planning, Transport and Highways                                                                                                                               (ENCLOSED)        

Additional documents:

Minutes:

The Highways Area Manager presented the report to the Committee for consultation.  The report listed all roads for which carriageway and footway works were required in order to maintain the highway in a safe condition.  Members were asked for their comments on the provisional list of roads in their area.

 

Councillor Hall brought to the Highways Area Manager’s attention the carriageways and footways that both he and Councillor McCoy had received letters of complaint about. He would pass the list, which was in priority order, to the Highways Area Manager at the end of the meeting.  Members were informed that the footways and carriageways lists would be scored in the middle of February and members would be advised of the outcome.

 

Councillor Hartfield expressed concern that Park Lane was not on the list as she felt it was in need of repair.  She also felt that the pavements at the bottom of Manor Road by, and opposite, the Dukes Head were dangerous.  The Highways Area Manager offered to meet Councillor Hartfield on a site visit to Manor Road.

 

Members were informed that because funds were limited, and full structural maintenance was very expensive and time consuming, alternative means of highways maintenance were also considered for use where appropriate.  A RALUMAC programme was used where the road had a sound sub base.  It was a surface laid protective bituminous, fibre and stone chip coatingthat went over the top of the road to prevent further water ingress and erosion, this would give a further five or six years residual life to the road.  One Member suggested that the use of temporary surfaces should be re-thought in the future.

 

Resolved:  (i)  That Ward Councillors give their comments on the provisional list of roads in their Area for inclusion in the final Planned Highway Maintenance Works Programme for 2007/08.

 

(ii)               That the roads on the final list, which would be prioritised according to need, would be dependent on the budget allocation for next year, be noted.

(iii)             That the Highways Area Manager establishes which Park Road in Wallington North the report referred to and informs Councillor Glithero.

(iii)             That the Highways Area Manager contacts Councillor Hartfield outside the meeting to arrange a site visit to Manor Road.

11.

SAFER NEIGHBOURHOOD TEAM UP-DATE

Verbal up-date from the Safer Neighbourhood Team

Minutes:

Inspector John Pendleton up-dated Members on the main pre-Christmas operation undertaken by both Wallington North and Wallington South Safer Neighbourhood Teams, which was a high visibility operation during the whole of December. 

 

During the operation:

 

  • Twelve arrests were made for criminal damage, graffiti, carrying offensive weapons, theft, drugs and people who were wanted by the Police in that area. 
  • One hundred and fifty people were stopped and some went on to be searched. 
  • A large amount of alcohol was seized from people who were underage.
  • One hundred and thirty vehicles were stopped for exceeding the speed limit and all received verbal warnings.  However, none had exceeded 40 miles per hour.

 

A letter had been received from fifteen shops in Wallington Square saying how pleased they were with the extra patrols in the Wallington Area.

 

Members reported that the traders in Wallington were delighted with the operation, and Members also wished to extend their thanks for the very successful youth event at Westcroft earlier in year.  It was suggested if a similar event was held again, perhaps it could be held later in the day or in the evening. 

 

Inspector Pendleton said he would pass these comments on to the Sergeants and Officers concerned.  He added that he had put forward a proposal and funding bid for a similar pre-Christmas operation this year, and a for a bigger and better youth fair.

 

Resolved: That thanks be recorded for Inspector John Pendleton and the Wallington North and Wallington South Safer Neighbourhood Teams for their work and achievements in the pre-Christmas operation. 

12.

ROSS PARADE - CCTV

Verbal up-date from Inspector John Pendleton.

Minutes:

Inspector John Pendleton informed Members of the actions taken regarding Ross Parade and the meetings that had taken place.  He reported on a two-hour meeting on 1 November, with Richard Gorf (Safer Sutton Partnership Manager), Councillor Hall, Councillor McCoy and Sgt Braybrook.  As a consequence of this meeting, both he and Sgt Braybrook researched the criminal and intelligence systems at the Police Station and Inspector Pendleton formulated an action plan. 

 

The actions identified were as follows:

 

·        Look at deployment of rapid deployment camera

·        Formally request full time static CCTV camera for Ross Parade

·        Instigate an environmental visual audit of the area by Crime Prevention Officer

·        Initiate SMART water in the area

·        Include Ross Parade in pre-Christmas initiative

·        Extra SNT Patrols around Ross Parade

·        Encourage business community to report problems to Police

 

The environmental audit highlighted weak street lighting, put forward a formal recommendation for CCTV to be installed, suggested trying to change shop fronts to eliminate recessed door ways and asked for consideration of gating for two alleyways.

 

London Borough of Sutton, also assessed the lighting as weak and made recommendations for lighting improvement works. 

 

One of the alleyways was a public footway and not suitable for gating.  The second between number nine and ten Ross Parade was suitable for gating, and Sergeant Braybrook was consulting shop owners for agreement to gate this alleyway. 

 

 

 

 

 

13.

RELOCATION OPTIONS FOR GUY ROAD RECREATION GROUND YOUTH SHELTER pdf icon PDF 29 KB

Report of the Executive Head of Streetscene               (ENCLOSED)

 

There will also be a verbal report from Inspector John Pendleton.

Minutes:

A member of the public submitted a question in relation to this item.  The question and answers were given as set out in appendix A to these minutes.

 

Further to Minute 915/2006, Members received a report from the Head of Parks Service, which outlined two options for relocation of the youth shelter installed in June 2005 at Guy Road Recreation Ground and gave comparisons to other youth shelters the Council had on its land.  The two options were the rear of Guy Road Recreation Ground and Beddington Park paddocks, close to Croydon Road.  Aerial photographs were circulated to the meeting and the public gallery showing the two proposed alternative locations.  The exiting youth shelter was only 25 meters from nearest front boundary wall of the house and the proposed site within Guy Road Recreation Ground was 62 metres to the nearest boundary of a property.  The Beddington Park Paddock proposed site was 92 metres to the nearest boundary of a property.  The financial implications of relocating the shelter would total £7,000.  To provide street lighting would cost just over £10,000

 

A statement was read out on behalf of Councillor Jenny Slark who was unable to attend the meeting, in support of Mr Kellaway, the residents in Guy Road and moving the youth shelter from its present location.

 

Members debated the issue and the following points were made:

 

  • The shelter should be moved from its present location
  • The shelter should not be removed altogether
  • Money should be found to move the shelter to a more suitable location
  • There was an alcohol free zone from Bridges Lane to Beddington Lane and surrounding areas
  • That actions should be taken to expedite this as soon as possible before the evenings became lighter
  • Whether a dispersal order would be of value to run until the money was found to move the youth shelter and the necessary actions taken to relocate it

 

With regard to dispersal orders, Inspector Pendleton said he did not think it was appropriate at this time and in this location.

 

The Chair advised members that a working group had been set up when the Guy Road youth shelter was originally proposed.  Inspector Pendleton said he would be more than happy to be part of this group if it were re-formed. 

 

Resolved: (i) That the Working Group be re-formed to take forward the proposal and to identify the finance to move the youth shelter to the rear of the recreation ground and install the associated lighting. 

 

(ii) That subject to resolution (i) above not being achieved, a report be brought back to the next meeting by the Working Group with suggestions on how to help Mr Kellaway and residents if the youth shelter had to remain in the same location  

14.

BRIDGE ROAD, WALLINGTON - CYCLE AND PEDESTRIAN WAY pdf icon PDF 61 KB

Report of the Interim Head of Transport Planning and Works. (ENCLOSED)

Minutes:

A report was received proposing a new pedestrian and cycle route  to be located across the railway bridge at Bridge Road, Wallington.  The bridge had been closed in 2004 to facilitate strengthening works carried out by Network Rail.  Following the work, and due to further concerns regarding the integrity of the bridge, Network Rail requested the bridge be given a weight limit and width restriction and agreed to contribute to the costs.

 

There had been concerns expressed on the increased levels of traffic in Clarendon and Clyde Roads while the bridge was closed.  However, there was concern that if Bridge Road were reopened, traffic wishing to avoid Woodcote Road would use this route to get to Stafford Road.

 

Members were presented with a proposal to limit traffic on the bridge to cyclists and pedestrians.

 

Members were advised that the proposal included increased levels of lighting, and confirmed that cycling groups would be consulted to determine the most appropriate signage.  None of the give way or stop signs would be removed.  The cycle way would be two way and safety audits would be carried out.  Once the order had been placed on the bridge anyone found using a motorised vehicle on the bridge would be breaking the law.  It was confirmed that the structure of the bridge was the responsibility of Network Rail.

 

Resolved:  (i) That the scheme as presented for consultation be approved.

 

(ii)               That a consultation with residents in the locality on the scheme be approved.

 

(iii)             That subject to no material variations being received to delegate the Executive Head of Planning, Transport and Highways to make the appropriate traffic orders, subject to the funding from TfL and Network Rail being secured.

15.

WAITING & LOADING RESTRICTIONS IN BEDDINGTON LANE pdf icon PDF 41 KB

Report of the Interim Head of Traffic Planning and Transport (ENCLOSED)

Minutes:

In error, the report referred to Wallington North Ward.  This should have been Beddington North Ward.

 

Members received a report, which addressed the problem of indiscriminate parking along Beddington Lane, proposing that an experimental order for waiting and loading restrictions in Beddington Lane be introduced.

 

Obstructive parking along by the Prologis site had led to severe congestion and safety hazards, as the road was not very wide in this area.  Several heavy goods vehicles had been forced to mount the pavement, which had caused difficulties for pedestrians, and led to complaints.

 

It was proposed that the restrictions could be introduced on an experimental basis, during which consultation would take place, which would allow for changes to be made if necessary.

 

Members welcomed this proposal to relieve the pressure on Beddington Lane. 

 

Resolved:            (i) That the experimental order for waiting and loading restrictions in Beddington Lane be approved.

 

(ii)  That the Executive Head of Planning, Transport and Highways be given delegated powers to make the necessary Traffic Order.

16.

MINUTES OF THE WALLINGTON FORUM pdf icon PDF 49 KB

Minutes of the meetings held on 18 October 2006 and 13 December 2006 for noting.                                                                                                 (ENCLOSED)

Additional documents:

Minutes:

Councillor Hartfield, Chair, Wallington Forum, reported that the Wallington Forum would like to see Wallington considered as a vibrant shopping area, and wished this matter to be debated at a future meeting of the Area Committee.

 

Resolved:            (i)  That the item requested above be put on a future Area Committee agenda for discussion. 

 

            (ii)  That the minutes be noted.

17.

ANY URGENT BUSINESS, INCLUDING THAT OF MEMBERS, BROUGHT FORWARD AT THE DIRECTION OF THE CHAIR, WHO HAS APPROVED THE REASON FOR URGENCY

Minutes:

None. 

18.

DATE OF THE NEXT MEETING

The next meeting is due to be held at 7.30pm on Wednesday 7 March 2007, at Bandon Hill Primary School, Sandy Lane South, Wallington.

Minutes:

Resolved:            That the next meeting be held at 7.30pm, on Wednesday 7 March 2007, at Bandon Hill Primary School Sandy Lane South, Wallington.

Appendix to Minutes pdf icon PDF 33 KB