Agenda and minutes

Sutton South, Cheam and Belmont Local Committee
Thursday, 21st June, 2018 7.00 pm

Venue: Overton Grange School Stanley Road, Sutton SM2 6TQ

Contact: Sharon Major, Committee Services Officer  Tel: 020 8770 4990, Email:

Link: Audio recording

No. Item


Welcome and Introductions


Councillor Tony Shields welcomed those present to the meeting, particularly those who had been newly-elected. Committee expressed their gratitude to those members who had served for the previous four years.


Apologies for absence


Apologies for absence were received from Councillor Jane Pascoe and apologies for lateness from Councillor Patrick McManus.


Declarations of Interest


9. Community Action Sutton.

Councillor Elliot Colburn, Non Pecuniary, former trustee of Community Action Sutton.



Minutes of the last meeting pdf icon PDF 91 KB

To approve as a correct record the Minutes of the meeting held on 31 January 2018.


RESOLVED: that the minutes of the previous meeting held on the 31 January 2018 be approved as a correct record.


Update from the Safer Neighbourhood Team

An update on the three ward priorities in the area and community safety issues.


Indicative timing: 10 minutes



Unfortunately a representative of the police was unavailable and the Chair proceeded to the next item.


Public Question time pdf icon PDF 111 KB

This item is an opportunity for members of the public to raise points or questions about local issues that are not already on the agenda.


If you wish to submit a question prior to the meeting, please send it to at least 5 working days in advance and we will endeavour to obtain a written response for the meeting. 


Please be aware your question and name will be published in the minutes of the meeting.


Indicative timing: 15 minutes



The Chair referred to the published addendum of public questions.


Keith Percy, Highfields Residents’ Association, asked a supplementary question with regards to missed bin collections, enquiring whether the missed collections constituted a breach of contract with Veolia. Matt Clubb, Assistant Director - Environmental Commissioning responded that this level of performance did not constitute a breach of contract but could incur deductions. The Assistant Director explained that missed collections were being closely monitored to meet the required standards and figures were provided by Veolia.


Peter Mattey, Belmont & South Cheam Residents’ Association, asked specifically for figures relating to missed assisted collections. The Assistant Director explained that there was a separate key performance indicator in this regard.


Following member enquiry, the Assistant Director explained that 13 London boroughs were contracted with Veolia and that performance figures could be benchmarked. A question was asked as to the cost of the IT system at present, and the Assistant Director agreed to confirm this figure to members.


With regards to the published question asked by a resident of Holland Avenue, concerning the removal of a bench, Councillor David Hicks suggested that the local committee request benches elsewhere in the park in future. Councillor Richard Clifton suggested that security in the park be reviewed and more positive activity promoted. Councillor Tony Shields requested that the Safer Parks Team be invited to a future meeting.


Local resident, Lionel Bell explained that he anticipated a report on the junction of Chiltern Road/Cotswold Road/Brighton Road but that this was not the case. Lynn Robinson, Highways and Transport, apologised for any delay and explained that meetings were being arranged with Ward Councillors and stakeholders in July, with informal consultation to follow in September or October. Councillor Trish Fivey requested that Sutton South councillors be included in any meeting. The Chair requested that it be minuted that it was requested for readings on traffic volumes on Chiltern Road to be disregarded due to works on that road during the measurement period.


Peter Mattey, Belmont & South Cheam Residents’ Association, requested that pressure be put on TfL to cut the grass verges in the area. The Assistant Director confirmed a delay in grass cutting on TfL red routes and work was expected to commence at the end of the month. Graham Jones, Church Hill, Abbots and Priory Residents’ Association, reported that he had heard some verges were designated to be ‘left alone’ but the Assistant Director explained this was not the case. Keith Percy, Highfields Residents’ Association, asked if there were standards imposed on TfL in regards to grass length. The contractual standard imposed on TfL could not be confirmed by those present.


Beverley Brigden, Shanklin Residents’ Association, enquired about the overhanging trees on Cotswold Road. Upon the request of the Chair, the Assistant Director committed to sending an inspector.


On the subject of parking and road safety schemes, Councillor David Hicks reported that conflicting information had been provided on their prioritisation and criticised the requirement to wait for the  ...  view the full minutes text for item 6.


Neighbourhood services Update

A verbal presentation to the committee updating on neighbourhood services  in the local area


Indicative timing: 15 minutes



Dominic Aslangul, Neighbourhood Services, provided an update on several issues following queries raised at the previous meeting. These included street cleansing, jet washing under bridges (due to pigeon fouling), blocked drains and ‘beat sweeper’ cleaning schedules.


Members enquired as to plans for leaf sweeping in order to avoid blocked drains with officers confirming that a leafing plan would again be drawn up for the autumn season, and that there was no issue with regard to the provision of leafing bags for street clean-ups organised by one or more residents. The Neighbourhood Services Officer also agreed to look into whether waste disposal and water points for sweeping machines located closer to the area had been found to reduce the amount of downtime.


In response to a specific question on pavement works in Albion Road and a lack of access to resident driveways, officers committed to liaise with colleagues in highways and parking to provide an update to ward councillors.


Ward Councillors requested an update on Overton Park and the Neighbourhood Services Officer agreed to circulate a briefing shortly.


Local Implementation Plan pdf icon PDF 132 KB

Officer to provide a synopsis of schemes agreed for 2018/19 and ask for a decision on 2019/2020 proposed schemes.


Indicative timing: 15 minutes



Lynn Robinson, Highways & Transport Senior Engineer, presented the report and explained what the local implementation plan was.


Members further suggested:

·         Improved safety (raised table) on the Downs Road and Cotswold Road junction.

·         Improved safety on the A217 and Lumley Road junction.


Community representatives suggested:

·         The return of a diagonal cycle path, or similar, at the western end of Cedar Road to the pedestrian crossing on Brighton Road.

·         Action be taken on junctions and parking on Downs Road.


Members suggested early discussions on any proposed scheme would avoid wasted work on those which would not be taken forward. The Senior Engineer explained that this was why many schemes were phased over two years.


Clarification was requested as to how schemes were prioritised. The senior engineer explained schemes were prioritised based on correspondence received, accident statistics and borough targets around road safety, air quality and modal shift.


RESOLVED: that the proposed schemes as listed in the table in paragraph 3.11 be endorsed and agreed that they be considered for inclusion in the submission to Transport for London in November 2018 for the 2019/20 programme.


Community Action Sutton

Alison Navarro to provide a presentation on Community Action Sutton, what they do and the benefits to the community.


Indicative timing: 10 minutes


Additional documents:


Alison Navarro gave a presentation on the work of community action sutton and potential for partnership with local committees and community representatives.


Chantelle Swaby, Lead Locality Officer, agreed to circulate Alison’s contact details to the committee members.


Public Realm Projects and Neighbourhood Grants pdf icon PDF 123 KB

Locality Lead Officer, Chantelle Swaby, to deliver a report on the Public Realm budget, introduce new schemes for consideration by the Committee and remind committee members of new Neighbourhood Grant Schemes agreed through delegated decision.


Indicative timing: 15 minutes



Chantelle Swaby, Lead Locality Officer, gave an update on neighbourhood grants and presented the information on public realm contained in the agenda. Different sources of funding available were explained to the committee. The total funding allocation for the year was updated to be £55,429.


The local committee debated in particular the proposed changes to the Grange Vale speed reduction measure. The Senior Engineer explained the issue was currently with the design and delivery team.


Councillor Elliot Colburn took the opportunity to highlight McDonald’s ‘Planet Champion programme’ and invited those present to consider whether this could be of use in the items discussed.


Councillor Richard Clifton suggested that the proposal for a jogging track Overton Park be subsumed into other related works on the park.


Councillor Tony Shields put forward the suggestion of a refreshment of the green areas at the end of Christchurch Park and Cavendish Road.


Sutton Council's New Local Plan pdf icon PDF 6 MB

A short presentation by Duncan Clarke, Senior Planner Environment, Housing and Regeneration, followed by questions on the Council’s new local plan which was adopted in February 2018 and sets out the Council’s town planning priorities and policies.


Indicative timing: 30 minutes



Duncan Clarke, Strategic Planning Manager, and Dean James, Senior Planner, gave a presentation on the new Local Plan.


Following the presentation, Members enquired how the Community Infrastructure Levy (CIL) and s.106 agreements operate. The officers explained the process behind expenditure and project choice, adding the CIL had largely replaced s.106 agreements in practice.


Further detail was also provided on Tramlink funding and it was explained that there would be a TfL consultation on route options commencing September. With regards to the gypsy and traveller sites, officers explained that the need would be examined and a site search conducted across the whole borough.


Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for urgency.


No urgent business was raised.


Date of next meeting

The next meeting of the Sutton South, Cheam and Belmont Local Committee will take place on 13 September 2018 at 7 pm at Chiltern Church Hall, 83 Chiltern Rd, Sutton SM2 5QY.


The date of the next meeting was confirmed as 13 September 2018.