Agenda and minutes

Sutton South, Cheam and Belmont Local Committee
Thursday, 4th April, 2019 7.00 pm

Venue: Chiltern Church Hall, 83 Chiltern Road, Sutton SM2 5QY

Contact: Chantelle Swaby, Locality Lead Officer, Tel: 020 8770 5010 | Email:  Sharon Major, Committee Services Officer, Tel: 020 8770 4990 | Email:


No. Item


Welcome and Introductions


The Chair welcomed all those present.


Apologies for absence


There were no apologies for absence.


Declarations of Interest


There were no declarations of interest made


Minutes of the last meeting pdf icon PDF 101 KB

To approve as a correct record the Minutes of the meeting held on 10 January 2019.


RESOLVED: that the minutes of the meeting held on 10 January 2018 were agreed and signed as an accurate record.


Update from the Safer Neighbourhood Team

Sergeant Nicholas Miles to provide a verbal update on the ward priorities in the area and park safety issues.


Indicative timing: 15 minutes



Sergeant Nick Miles provided an update on the Ward priorities in the area and park safety issues. He highlighted that:

  • On 6 February the merger of the police teams covering Sutton, Croydon and Bromley into one area took place. It was confirmed that there were still the same number of officers covering each Ward. Cheam had two PC’s and one PCSO, Belmont had two PCs and one new PCSO started yesterday. The committee were advised that for Sutton South there is currently no dedicated PC’s, however,  cover was provided from PC Robin Skivins,
  • The main issues in the Borough are burglary and theft of motor vehicles and this is concentrated in Cheam and Belmont.

Members asked for clarification on if PCSOs walk the beat on their own, or if they should be accompanied.  The Officer confirmed they are usually accompanied.  

Members expressed their concern regarding Officer cover in Sutton South. They passed on their thanks to Laura Drako for her work.  Members were advised that PC Robin Skivins will be covering Sutton South going forward to provide support to that Ward area.

Members asked what advice can be given to residents to protect against burglary and motor vehicle crime.  The Officer asked residents to call the police if they see anything suspicious and to advise the safer neighbourhood teams if something needs to be investigated.  

7.13 Councillor Ramsey joined the meeting.

Councillor Pascoe asked if the Shanklin Village neighbourhood team would support a cold calling zone. It was confirmed that this would be supported.



Public Question time

This item is an opportunity for members of the public to raise points or questions about local issues that are not already on the agenda.


If you wish to submit a question prior to the meeting, please send it to at least 5 working days in advance and we will endeavour to obtain a written response for the meeting. 


Please be aware your question and name will be published in the minutes of the meeting.


Indicative timing: 15 minutes




The Chair read a statement from the Sutton Council website to provide an update on the Parking Strategy consultation.

The meeting were advised that “Sutton Council will soon publish an update on its parking strategy proposals having almost analysed all the feedback from residents. As soon as the recommendations and outcomes of the consultations are available Sutton Council will publish them.The publication will be followed by a further series of engagement events where residents will have a final chance to hear about the revised proposals”.

The questions from Mr Keith Percy on behalf of Highfields Residents’ Association were taken as read.  Mr Percy had a supplementary question regarding preparation and notification of deep cleaning the streets.

He asked Members if they agree that it cannot be right that the contractor can leave a mess in the gutters that amounts to more than low level detritus for many months. He welcomed the offer of a deep clean, and asked that least 7 days notice of the clean be given and notices posted at closely spaced intervals.

In discussion Members suggested that a protocol for preparation for a deep street cleaning  could be developed.  Members debated previous experience and what steps had been put in place to ensure the cleaning was effective; such as giving advance notice to residents via notices in the streets and also having a team of Council staff on site to place cones in the road to make sure no one parked in the road once residents had left for work.

The Chair, Councillor Shields requested that an agenda item should come to the next committee meeting with a report  for the development of a protocol on how a deep clean could be done more effectively. The Chair asked that an officer from the Council and also from the Contractor should  join the meeting to discuss this.

The Question from  Mr Fisher the Head of the Harris Academy was taken as read. By way of supplementary question Mr Fisher sought the views of Councillors on his proposal regarding using the land.  

In debate members did not object to the proposals.    Members indicated they believed that if this proposal was accepted it would  reduce cost to Council in respect of clearing the land and maintaining security on the site.   Mr Fisher advised that the contractor had agreed to clear the site while their machinery is on site to tie in with this timeframe a decision would be welcomed as soon as possible before the beginning of June.  A local resident asked what the impact of noise in the area would be if the land was used as proposed and requested that this be taken into consideration before a decision is made. Members asked that they be copied into the Council response once this has been fully considered.

Mr Nick Smales, Assistant Director Economic Development & Programme Director, London Cancer Hub, confirmed the request  is under consideration and advised that assessment is being undertaken regarding the likely costs and legal  ...  view the full minutes text for item 43.


London Cancer Hub

Nick Smales, Assistant Director Economic Development & Programme Director London Cancer Hub to provide an update on progress to the committee on the status of the London Cancer Hub.


Indicative timing: 15 minutes



Nick Smales, Assistant Director Economic Development & Programme Director, London Cancer Hub, provided an update to the committee on the status of the London Cancer Hub site. A presentation was delivered to the meeting for reference.

The Key points highlighted were :

·         The site is highly strategic, at present the site covers 26 hectares and includes the Marsden site.

·         He outlined the current partners involved in the site and the future vision for the site to establish it as a centre for global innovation and cancer facilities.

·         The next steps and timeline for development.

Members asked for clarification regarding when the overall infrastructure to support the site will be considered. The Assistant Director Economic Development & Programme Director, London Cancer Hub, advised that will be considered as part of undertaking the planning work for the site once a developer has been appointed. Members were keen to understand more details regarding public transport availability for the site.  The Chair, Councillor Shields asked that more information be provided  to the committee as a future agenda item regarding transport for the site with input from TfL .



Environmental Enforcement pdf icon PDF 212 KB

Roy Douglas, Lead Officer Environmental Enforcement, to provide the committee with information on the Abandoned Vehicles Policy.


Indicative timing: 15 minutes



Roy Douglas, Lead Environmental Enforcement Officer, provided the committee with a presentation on the Abandoned vehicle policy.

Members sought clarification on if caravans are included in the policy and this was confirmed. Residents were asked to report abandoned vehicles directly via the Council contact centre and website. In discussion it was confirmed that residents do not currently get an update online if they report an abandoned vehicle.



Hate Crime Awareness pdf icon PDF 3 MB

Abu Ullah, Community Safety Officer, and Olivia Griffin, to provide the committee with information on how to recognise, and respond to hate crime.


Indicative timing: 20 minutes



Abu Ullah, Lead officer for Hate Crime and Prevent, and Olivia Griffin (Malookoo) gave a presentation on the subject of hate crime in the borough.

Discussion ensued in particular on the importance of reporting hate crime and it was confirmed that witnesses can also report hate crime.   

The presentation provided details on how hate crime can be reported either directly to the police on 999 and 101 or to other agencies such as victim support and stop hate UK who have a 24 hour help phone line available. The committee were advised that local people have been asked to become hate crime champions within their communities and also that  Community action Sutton are running a hate crime forum to engage the voluntary sector.

It was confirmed that in Sutton hate crime reports are increasing but that Sutton is 3rd lowest in terms of number of crimes within the London boroughs and 5th lowest regarding hate crime in particular. It is believed that there is significant under reporting of disability hate crime.

The Chair thanked the presenters for the information provided.



Local Account pdf icon PDF 1 MB

Lynne Brown, Acting Head of Service Adult Social Care, to provide an account to the committee of Adult Social Care service costs within the previous year.


Indicative timing: 15 minutes



Lynne Browne, Acting Head of Service, Adult Social Care, provided the committee with a presentation covering the details of Adult Social Care service costs for the previous year.

Members asked for more clarification regarding how safeguarding issues can be reported  and on if the learning disability strategy covers the employment of people with learning disabilities.  The  Acting Head of Service, Adult Social Care, advised that employment is a targeted part of the strategy, and how to report safeguarding issues is published on the Councils website.



Public Realm Projects and Neighbourhood Grants pdf icon PDF 119 KB

Locality Lead Officer, Chantelle Swaby, to deliver a report on the Public Realm budget, introduce new schemes for consideration by the Committee and remind committee members of new Neighbourhood Grant Schemes agreed through delegated decision.



Indicative timing: 15 minutes



Locality Lead Officer, Chantelle Swaby, delivered a report to the committee on the Public Realm budget and advised Members of new Neighbourhood Grants Schemes agreed through delegated decision.  The summary of neighbourhood grants and events fees and charges grants approved were highlighted to the committee.

Members queried the cost of £5k estimated to paint the Shanklin Village railings. The  Locality Lead Officer advised that at the time £5k was allocated but it is thought that this full budget will not be needed, therefore surplus funds will come  back to the committee.  Members asked how this work is progressing. Ms Brigden a local resident from the area advised that in her view more than half the work had been completed so far.

Councillor Clifton queried page 35 of the report and advised that the tree on the Ridgeway has not yet been replaced. He also advised that the flashing speed signs on the Farm Road show the speed of travel but that the speed signs in Cedar Road do not display the speed information. Members requested that the signs in Cedar Road be configured to show the speed, as that is thought to be a more effective deterrent for drivers.

Councillor Hicks asked for an update on the plans for the Cotswold Road Junction.  The Locality Lead Officer was requested to investigate these points and to respond following this meeting.



Any urgent business

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances (in accordance with S100B(4) of the Local Government Act 1972).


There was no urgent business.


Date of next meeting

The next meeting of the Sutton South Cheam and Belmont Local Committee will take place on Thursday 13 June 2019 at 7pm.


The date of the next meeting will be on Thursday 13 June 2019 at 7pm

London Cancer Hub Presentation pdf icon PDF 3 MB

Please find published the presentation regarding the London Cancer Hub from your recent local committee.