Agenda and minutes

Sutton South, Cheam and Belmont Local Committee
Thursday, 26th November, 2020 7.00 pm

Contact: Paul Brockwell, Locality Lead Officer, Tel: 020 8770 6020 | Email:  paul.brockwell@sutton.gov.uk  Sharon Major, Committee Services Officer, Tel: 020 8770 4990 | Email:  committeeservices@sutton.gov.uk

Media

Items
No. Item

42.

Welcome and introductions

Minutes:

The Chair, Councillor Tony Shields, welcomed those present.

43.

Apologies for absence

Minutes:

There were no apologies for absence.

44.

Declarations of interest

Minutes:

There were no declarations of interest.

45.

Minutes of the previous meeting pdf icon PDF 70 KB

To approve as a correct record the minutes of the meeting held on 5 March 2020.

Minutes:

RESOLVED: that the minutes of the meeting held on 5 March 2020 be agreed as an accurate record.

46.

Appointment of Vice-Chair

Minutes:

The Chair Councillor Tony Shields advised the committee that Councillor Colburn had stepped down as Vice Chair, and invited nominations for the role of Vice Chair. Councillor Eric Allen nominated Councillor Holly Ramsey to be the new Vice Chair. This was seconded by Councillor Shields. Members agreed, and congratulated Councillor Ramsey on her appointment.

 

RESOLVED That Councillor Holly Ramsey be elected as Vice Chair of the committee.

 

REORDER OF ITEMS

The chair advised he would reorder the agenda so that agenda item 13 - Any Urgent Business was heard next ahead of agenda item 6 - Public Questions

47.

Any urgent business pdf icon PDF 151 KB

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances (in accordance with S100B(4) of the Local Government Act 1972).

Additional documents:

Minutes:

Cotswold Road, Downs Road and Sutton Lane Junction Belmont

 

The Chair Invited Ian Price, Team Leader for Strategy and Commissioning, Highways and Transport team, to present the report. In debate members highlighted the proximity of this junction to the London Cancer Hub and school site, and asked for consideration of an overall long term plan for this junction. In discussion, Members highlighted other possible solutions to be considered.  Team Leader for Strategy and Commissioning responded that modelling would be required to consider the overall traffic impacts, and in particular those associated with the growth related to the London Cancer Hub. He advised that further collaboration would be required with colleagues from Surrey County Council, as any changes to the road layout would affect their road network and therefore need their approvals He further advised that the benefits of the proposed immediate work was to help improve visibility at the junction. Members further discussed the importance of action being taken on this junction as soon as possible and that they should be kept up to date with developments.

 

RESOLVED:

1.    It be noted that the existing road markings will be refreshed and some additional road markings added, as highlighted in 4.1.

2.    It be noted that the short term options intended to improve road safety, highlighted in 4.2, will be explored, including the financial implications of any such measures.

48.

Public questions pdf icon PDF 84 KB

This item is an opportunity for members of the public to raise points or questions about local issues that are not already on the agenda.

If you wish to submit a question prior to the meeting, please complete the form here at least five workings days in advance and we will endeavour to obtain a written response for the meeting. 

Please be aware your question and name will be published in the minutes of the meeting.

The questions:  In the meeting the first 5 questions or 20 minutes will be taken and those whose questions cannot be taken will be provided with a written response.

Indicative time: 20 minutes

Minutes:

Public questions were received in advance of the meeting and responses have been provided and published on the council website.

 

No requests were received from residents to raise supplementary questions. Councillor Garratt asked a supplementary question regarding question one, in respect of the Cycle lane in Throwley Way and St Nicholas Way. He queried the end date of the trial. Matt Clubb Assistant Director Environment and Community Safety advised that as there were some changes to the scheme at the end of September and therefore the 6 months trial would be from that date and end in March 2021. Members queried the requirement for this scheme in this location, and highlighted that Grant Shapps had commented that if schemes were not working they could be closed. Matt Clubb Assistant Director Environment and Community Safety responded that if any schemes do not achieve objectives they will be amended or removed and getting traffic counts during the trial would help to get the necessary data on that, he also confirmed that Sutton had not received any correspondence regarding removing these schemes in Sutton from Mr Shapps or his office.

49.

TFL Bus Consultation Plan 2020 pdf icon PDF 2 MB

To discuss the launch of a new public consultation starting in mid-October as part of a review of the bus network in the London Borough of Sutton.

 

Indicative time: 20 minutes

 

Minutes:

 

 

Mr Robert Varney Local Community Partnership Lead for TFL gave a presentation to the committee to discuss the launch of a public consultation which had started in mid-October 2020, as part of a review of the bus network in the London Borough of Sutton.

 

Members raised questions and gave their points of view regarding the proposed changes which had been put forward to provide better frequency and services of busses.

 

Councillor Garratt asked if the proposed changes would result in users needing to make more changes between routes to complete their journeys, and will improved access and waiting facilities at these changes points be provided.  

 

In discussion Mr Percy suggested that 470 route be extended to Epsom hospital and  Mr Varney confirmed that the previously consulted on extension of 470 had been ratified and would be implemented once current developments at Epsom Hospital permitted.

 

Mr Percy also gave his views on the S3 proposal and requested the route be extended around the Cedar Road/Eaton Road loop, In debate other committee members voiced their support for this. Mr Varney asked that this feedback is provided as a response to the consultation so that it can be fully captured.

 

Councillor Shields asked if there is an increase in journey times due to low traffic neighbourhoods and Mr Varney agreed to look into this and respond following this meeting.

 

Mr Varney highlighted that these proposals are being consulted on and encouraged all Members and residents to please have their say as part of the consultation.

50.

Safer, Active, Greener Streets Schemes pdf icon PDF 99 KB

To provide the committee with  an update on the current Low Traffic Neighbourhood at Kings Lane and School Street Schemes at Overton School.

.

 

Indicative time: 30 minutes

Minutes:

 

 

Matt Clubb, Assistant Director Environment and Community Safety, gave a presentation to the Committee to provide an update on the current Low Traffic Neighbourhood at Kings Lane and the School Street Scheme at Overton School. He highlighted how funding for schemes was previously provided and how these schemes were funded.

 

In debate, Members spoke of the road closure reading significant detours. Mrs Sheridan Peel, a community representative and resident in Westmoreland Drive also queried why this road had been closed as part of this scheme. She highlighted the difficulties this had caused. Matt Clubb Assistant Director Environment and Community Safety responded that the intention of the scheme was to trial different modes of transport of getting children to school and to try to improve air quality and reduce traffic, he reminded Mrs Sheridan Peel to please leave feedback in the consultation so that her views could be taken into consideration. He commented that he would welcome community representatives sharing the link to residents so that they may contribute to the consultation if they wish.

51.

The Crossway and Downsway Traffic Condition pdf icon PDF 146 KB

Officers to provide potential solutions for consideration to the current traffic conditions in Crossways and The Downsway.

 

Indicative time: 15 minutes

Additional documents:

Minutes:

The Chair Invited Ian Price, Team Leader Strategy and Commissioning, Highways and Transport team, to present the report. Mr Price spoke through the report which set out concerns relating possible increase in speed and volume of traffic in Crossways, The Gallop and The Downsway and given those concerns the report set out some options available to reduce the volume and speed of traffic.

 

It was confirmed that any option relating to changes to the speed limit could be considered as part of the current Sutton South low traffic area, which was still in the trial period. He also highlighted that it was now anticipated that funding was available from the reinstated 20/21 LIP allocation to do the feasibility and investigation work and this was no longer required from the Public realm funds.

 

In discussion, Members commented that they supported the request for a 20MPH speed limit in this road. Members were pleased that the investigation work would go ahead and that funding for this was no longer needed from the Local committee public realm funds. In debate members commented that they would like The Downsway and Crossways to be included in the 20MPH restrictions with immediate effect. Mr Price responded that the current scheme data from the Safer and Active Green Streets data would be required first so that options can be considered further. In further discussion Members were keen that as a first step the 20MPH scheme be considered for these roads. They commented that other schemes had been removed and amended due to their impact before then end of the trial periods and they therefore would prefer that change is made before the end of the trial. The Chair asked for constitutional guidance from the Clerk. The Clerk advised that this Committee did not have the remit to amend the existing scheme. It was motioned by Councillor Hicks and seconded by Councillor Clifton that this committee recommend to the Lead Member for Environmental services, to use their delegated powers to implement a 20MPH zone in The Downsway and the Crossways, to complement the 20MPH zone in the roads to the North of those roads.

 

Members were asked to vote on this proposal and there was general assent to the recommendation.

 

RESOLVED that:

 

1.    This committee recommend to the Lead Member for Environmental services, to use their delegated powers to implement a 20MPH zone in The Downsway and the Crossways, to complement the 20MPH zone in the roads to the north of those roads.

In discussion, the committee members confirmed that the recommendation in the report to approve the release of of £5,000 of public realm funding was no longer needed as it was confirmed by the officer presentation that the funding for the investigation of measures would be provided from existing LIP funding

 

RESOLVED that

 

2.    It be noted that if a scheme with physical measures is developed, further funding will need to be identified to implement any measures.

 

52.

Parking Strategy update pdf icon PDF 374 KB

To provide an update on the current stage of the Parking Strategy within the Sutton South, Cheam and Belmont area.

 

Indicative time: 10 minutes

Minutes:

Gurcharan Durhailay, Parking Programme Manager, provided a presentation to the committee on the current stage of the Parking Strategy within the Sutton South, Cheam and Belmont area.

 

Members requested that Mr Gurcharan Durhailay share any draft traffic orders with Councillors and ward members in advance. The Officer confirmed there are provisional dates to meet with Members at the end of January before the orders are made. Members also asked that a meeting be arranged with them before the consultation starts, and the Officer agreed to do that and send some proposed dates.

53.

Street Cleansing - Leaf Clearance Service pdf icon PDF 7 MB

Officers to provide an update on the leaf clearing programme when this will start and what the process will be this year.

 

Indicative time: 10 minutes

Minutes:

 

 

Andrew Chandler, Head of Waste and Street Cleansing, provided a presentation to the committee regarding leafing and street cleaning.

 

Members highlighted a number of streets that had been reported that needed to be cleaned, and confirmed that a good job had been done, and asked the Officers to pass on their thanks.

 

Members also asked if there could be advance notice of when the road sweepers will work on each Road in advance. Discussion also covered community events for leaf clearance and how to obtain bags to fill for the council to collect. The Head of Waste and Street Cleansing responded accordingly and confirmed that notification of deep cleaning will be provided by putting notices up in the relevant roads

54.

Public Realm Projects and Neighbourhood Grants pdf icon PDF 85 KB

Locality Lead Officer, Paul Brockwell, to deliver a report on the Public Realm budget, introduce new schemes for consideration by the Committee and remind committee members of new Neighbourhood Grant Schemes agreed through the delegated decision.

 

Additional documents:

Minutes:

A report on Public Realm projects was considered without debate.

55.

Date of next meeting

The next meeting of the local committee will take place on 11 March 2021.

 

Minutes:

 

 

The date of the next meeting is 11 March 2021.