Agenda and minutes

Sutton South, Cheam and Belmont Local Committee
Thursday, 2nd July, 2015 7.00 pm

Venue: Carshalton Beeches Baptist Free Church, Banstead Road, SM5 3NL

Contact: Susanne Wicks, Committee Support Team Leader  Tel: 020 8770 6540 | Email:  susanne.wicks@sutton.gov.uk

Items
No. Item

1.

Welcome and Introductions

Minutes:

Councillor Tony Shields opened the meeting and welcomed all present.

2.

Apologies for Absence

Minutes:

There were no apologies for absence.

3.

Declarations of Interest

Minutes:

No declarations of interest were made.

4.

Minutes of the last meeting pdf icon PDF 93 KB

To approve as a correct record the Minutes of the meeting held on 23 April 2015

Minutes:

Councillor Patrick McManus pointed out that his name was incorrectly shown as Councillor Neil McManus.

 

RESOLVED: That, subject to the amendment shown above, the minutes are agreed as an accurate record of the meeting.

 

5.

Update from the Safer Neighbourhood Team

An update on the three ward priorities in the area and community safety issues.

 

Indicative timing:  15 minutes

Minutes:

Inspector Kathy Morteo gave the following update:

 

The three ward panels for the area have met to set  promises and agree priorities.  For Cheam and Belmont, the priorities will be burglary, traffic offences and theft from cars, and Sutton South priorities are traffic, theft from cars and bogus callers.

 

Residential burglary is at a five year low across the borough, although incidents of some non-residential burglary have increased, along with cycle theft.

 

A community speedwatch event took place across 18 wards on 16 June.  Inspector Morteo asked for volunteers to operate speed guns to check vehicle speed at the times and locations that have been suggested.  A presentation on speeding motorists will be delivered to the next meeting of this Committee in conjunction with LB Sutton Highways officers.

 

Police in Sutton have recently used new powers to issue a closure order on a flat due to anti-social behaviour, following reports and evidence supplied by local residents.

 

6.

Public Question time

An opportunity for members of the public to raise points or questions about local issues that are not already on the agenda for this meeting.  If it is not possible to answer the question at the meeting, a written response will be issued.  Please submit your questions to localcommittees@sutton.gov.uk .

 

Indicative timing: 15 minutes

Minutes:

A range of issues were raised and discussed around parking, vehicular access and traffic management at Tudor Close and Malden Road.  It was agreed that a meeting should be held on site with the Highways Design and Delivery Manager and resident representatives in order to discuss the options available.  A report will then be brought back to this committee, presenting a range of consulted and costed options for consideration.  Ward Councillors and Councillor Tony Shields will also attend the site meeting. 

 

Discussion took place regarding the planning application for the proposed development to the stable block, and Councillor Tony Shields reminded residents of their right to make a representation opposing the application. 

 

Susan James, community representative of the Friends of Overton Park asked that the park be made fully secure around the Chipstead Close end.

7.

Sutton Hospital site pdf icon PDF 12 MB

A presentation from the Sutton for Life Development Framework Consultants.

 

Indicative timing:  15 minutes.

 

Minutes:

The Head of Information and Pupil Based Commissioning, Kieran Holliday gave a brief recap on the information he presented to the Committee on 23 April regarding the provision of a new secondary school in the borough. He reported that since the last meeting, the EFA have assessed the two potential sites, and have identified the Rose Hill site as the preferred location for the new school.  The EFA will now begin to engage with LB Sutton and prepare a planning application for the site. 

 

A presentation was delivered by the Executive Head of Economic Development, Planning and Sustainability, Eleanor Purser, and a representative from Haptic and Nordic Architects and Belinda Boerkamp the Partnership Community Engagement specialist regarding the plans for the Sutton Life Centre.  The presentation is available on LB Sutton’s website. All of those making the presentation emphasised the intention to consult as widely as possibly with residents and invited community representatives to nominate someone to sit on the Sutton for Life Challenge Panel. 

 

Peter Mattey welcomed the proposals to consult but expressed the ambition that his organisation is involved in formulating the approach to engagement particularly given the application to become a Neighbourhood Forum. He commented that the summer is not an ideal time for initial consultation

 

In response to a question from a representative from the Sutton Hospital Action Group, regarding the possible construction of an 800 bed hospital on the site, Amanda Cherrington, the Head of Economic Renewal and Regeneration, advised that she had discussed the matter with a Director of Communications at the Epsom & St Helier NHS Trust and had been told that they are committed to working in partnership with the Council and other partners.  The NHS Trust is exploring all options for the site and will consult over the summer to explore options for the site, within the financial constraints in place. 

 

Councillor Jane Pascoe updated the Committee on the demolition proposals for the site.  She advised that at a recent meeting involving various officers, and Councillors David Hicks and Tony Shields, it had been confirmed that subject to planning no trees would be removed or damaged due to demolition, and there would be minimal disruption to local residents. There will be four transport movements on site; two asbestos contractors and two demolition contractors, with crushing taking place for 12 hours per day between September and December.  The Ophthalmology Department will move off site prior to the start of the demolition. Councillor Clifton noted his role as Chair of the Planning Committee and that the discussion today should not prejudice the decision of that committee in due course.

 

Councillor David Hicks noted that he was glad to hear of a uniform approach to a site that has been subject to piecemeal development over the years, and asked that the final design fits local and community need.

 

Councillor Tony Shields encouraged all present to participate in the consultation through the various routes outlined in the presentation and requested that community representatives formally appoint  ...  view the full minutes text for item 7.

8.

Christmas Lights 2015 pdf icon PDF 107 KB

Officers to provide detailed plans and costs of Christmas Light displays for 2015.

 

Indicative timing:  10 minutes

Minutes:

Martin Furtauer-Hayes, the Town Centre Manager, presented this report.  In response to questions about the provision of lights on Brighton Road, from Sutton Station to the Petrol Station, he advised that these will be funded by the BID, and that he has asked them for details of provision. 

 

RESOLVED:  That the Sutton South, Cheam and Belmont Local Committee approves the funding for Christmas lights for 2015 to the value of £16,140, funded from the public realm for 2015/16 in the following locations (subject to confirmation of costs from the contractor):

·         The Broadway, High Street, Station Way and Ewell Road, Cheam;

·         Upper Mulgrave Road, Cheam;

·         Station Road, Belmont.

 

9.

Proposed Traffic Calming - Grange Road & Worcester Road pdf icon PDF 128 KB

A report from the Highways Design and Delivery Manager.

 

Indicative timing:  15 minutes

Additional documents:

Minutes:

The Highways Design and Delivery Manager Faran Forghani introduced this report and invited comment and questions.  He circulated an amended summary of traffic volume / speed analysis, as an error had been pointed out by a community representative. 

 

Councillor Graham Whitham noted that the suggested measures detailed within the report would be an ad-hoc scheme, to add to other ad-hoc schemes in the borough, so motorists may be driving around the borough and going in and out of 20 mph zones.  He noted his reservation about the introduction of small individual zones and recommended a more joined-up approach about the entire borough.   Councillor Richard Clifton noted his support for these comments, and suggested the borough adopt a “Twenty’s plenty” approach. 

 

Councillor Patrick McManus asked if the speeds recorded for Overton Road, as detailed in the table were correct, as they seemed very high, and Faran Forghani confirmed that they were.  The representatives from the Friends of Overton Park confirmed they had observed motorists driving in excess of the speed limit. 

 

Councillor David Hicks asked that the proposed scheme include the installation of a raised table at the junction of Overton and Camborne Roads, and Faran Forghani advised that this was already included.

 

RESOLVED:  That the Sutton South, Cheam and Belmont Local Committee agrees:

 

1.         The proposed traffic calming measures in Grange Road and Worcester Road, as shown in Appendix D of this report to reduce driver speeds and improve road safety. 

 

2.         To implement the proposed 20mph zone to cover the area bounded by Mulgrave Road, Cornwall Road (excluded), York Road, Overton Road, Ventnor Road and the railway line, as shown in AppendixD of this report.

 

3.         That suitable funding to be investigated and identified in order to carry out the necessary detailed design, consultations and the implementation of the scheme. This is likely to be funded form the LIP allocation and to be added to the reserve list for the 2016/17 and will be put forward for funding for 2017/18 LIP programme.

 

 

 

10.

Local Implementation Plan Funding 2016/2017, Transport Settlement pdf icon PDF 163 KB

A report from the Transport Planning and Programme Manager.

 

Indicative timing: 10 minutes

Minutes:

The Transport Planning and Programme Manager, Paul Blunt, introduced this report, and highlighted the schemes for the three wards covered by this Committee.  He undertook to include schemes suggested by Councillors and community representatives in the reserve list but noted that they must be prioritised according to Council objectives.

 

Peter Mattey reiterated concerns raised at a previous meeting about the need for a safe crossing around Cuddington Croft Primary School, which is within Surrey County Council, but is attended by many pupils living in Sutton.  It was agreed that officers from both authorities should liaise on this matter.

 

RESOLVED:  that the Sutton South, Cheam and Belmont Local Committee:

 

1.         Agrees the statement of need for the schemes contained in Appendix A of the report.

2.         Agrees that the Environment and Neighbourhood Committee, as the Highways Authority for the London Borough of Sutton, include the list of schemes in Appendix A in its submission to TfL for LIP funding for 2016/17.

 

11.

Public Realm Projects and Priorities pdf icon PDF 168 KB

The Locality Lead Officer will present a report to the Committee, which outlines  new public realm schemes for approval and gives an update on the progress of current schemes.

 

Indicative timing 5  minutes

 

Minutes:

The Locality Lead Officer, Chantelle Swaby, presented this report and gave a short presentation showing the results of some recently completed schemes. 

With regard to current schemes, Eric Allen asked about the parking bays on the Broadway.  Councillor Graham Whitham explained that the two bays have not been removed but moved.  He also updated the meeting on the bays in the High Street and Ewell Road.

 

Councillor Peter Mattey suggested that public realm funding be allocated to clean up the area around the ramparts to the Belmont railway bridge and it was agreed this should be investigated and a report brought to the next meeting of this committee. 

 

RESOLVED:  That the Sutton South, Cheam and Belmont Local Committee:

 

1.         Approves one new black mesh wire litter bin in Belmont Park for £395, funded from Public Realm capital.

 

2.         Approves an additional amount of £1,600 for the Broadway, Cheam relocation of parking bays scheme to: complete statutory consultation to extend the existing parking bays in The Broadway, advertisement in local paper and London Gazette, draft the Traffic Management Order, install road markings, signs and officers' time, funded from Public Realm TFL.

 

3.         Earmarks a sum of £16,140 towards Christmas Lights. 

 

4.         Approves a learning resource site scheme in principal, initially approving planning permission application costs of £195, and once planning has been approved, releasing the remaining £1,900 funding for this scheme. It is also requested that the Committee approve the change of use of £300 residual funds from the previous wildlife rejuvenation scheme to this scheme. This project will provide an on-site learning resource site at Belmont Allotments Association.

 

12.

Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for urgency.

Minutes:

There were no urgent items.

13.

Date of next meeting

The next meeting of the Sutton South, Cheam and Belmont Local Committee will take place on 10 September 2015 at 7 pm at Chiltern Church, 83 Chiltern Road, Sutton, SM2 5QY.

Minutes:

The next meeting of the Sutton South, Cheam and Belmont Local Committee will take place on 10 September 2015 at 7 pm at Chiltern Church, 83 Chiltern Road, Sutton, SM2 5QY.