Agenda and minutes

Sutton South, Cheam and Belmont Local Committee
Thursday, 19th November, 2015 7.00 pm

Venue: Overton Grange School, Stanley Rd, Sutton, Surrey SM2 6TQ

Contact: Susanne Wicks, Committee Support Team Leader  Tel: 020 8770 6540 | Email:  susanne.wicks@sutton.gov.uk

Items
No. Item

27.

Welcome and Introductions

Minutes:

The Chair welcomed the residents in attendance at the meeting, and began the meeting by presenting the Shanklin Residents’ Association with laptops donated by London Borough of Sutton.

28.

Apologies for absence

Minutes:

Apologies were received from Councillors Mary Burstow and Holly Ramsey, and from Hannah Witkowska (Sutton South NA).

29.

Declarations of Interest

Minutes:

There were no declarations of interest.

 

30.

Minutes of the last meeting pdf icon PDF 157 KB

To approve as a correct record the Minutes of the meeting held on 10 September 2015.

Minutes:

RESOLVED: The minutes of the meeting held on 10 September 2015 were agreed as a correct record and signed by the Chair.

 

31.

Youth Travel Ambassadors

A presentation by Youth Travel Ambassadors from Overton Grange School, to the Local Committee on the Park and Stride initiative around their school. The YTA initiative focuses on:

·                Encouraging more walking and cycling  

·                sharing important road safety messages

·                promoting responsible behaviour on Public transport and out and about

·                giving fellow pupils the skills and confidence to travel safely and independently

Indicative timing: 15 minutes

 

 

Minutes:

A presentation was given by Youth Travel Ambassadors from Overton Grange School, to the Local Committee on the Park and Stride initiative around their school. The YTA initiative focuses on:

 

·         Encouraging more walking and cycling.

·         Sharing important road safety messages.

·         Promoting responsible behaviour on public transport and out and about

·         Giving fellow pupils the skills and confidence to travel safely and independently.

 

The Chair suggested that the school apply for neighbourhood Grant funding for reflective items, alongside the funding already secured from Transport for London and the Parent and Teachers Association outlined in the presentation.

 

Committee and residents asked a number of questions arising from the presentation that Overton Grange teachers undertook to investigate and respond to the committee.

32.

Update from the Safer Neighbourhood Team

An update on the three ward priorities in the area and community safety issues.

 

Indicative timing: 10 minutes

Minutes:

This item was deferred to the next meeting as the Safer Neighbourhood Team representative was not present.

33.

Public Question time

An opportunity for members of the public to raise points or questions about local issues that are not already on the agenda for this meeting.  If it is not possible to answer the question at the meeting, a written response will be issued.  Please submit your questions to localcommittees@sutton.gov.uk .

 

Indicative timing: 10 minutes

 

Minutes:

The public questions and responses will be published as a separate appendix to these minutes.

34.

Public Engagement Workshop on Parking Issues in the Sutton South, Cheam and Belmont areas

An engagement session led by Gary Smith, Head of Highways and Transport, to document residents’ parking and traffic issues in the local area.

 

Indicative timing: 45 minutes

Minutes:

With the agreement of the committee this item was moved up the agenda.

 

Attendees of the meeting took part in an engagement session led by Gary Smith, Head of Highways and Transport. They were asked to discuss parking and traffic in their wards and note concerns, and to suggest solutions. Gary Smith undertook to review the input and bring this to the next committee meeting.

35.

Belmont and South Cheam Residents Association (BSCRA) Neighbourhood Area Application Consultation pdf icon PDF 2 MB

A presentation to the Committee from Dean James, Planning Officer, on the BSCRA application submission for designation as a 'neighbourhood area' and 'neighbourhood forum', the first step in the process of preparing a neighbourhood plan. 

 

Indicative timing: 10 minutes

 

Minutes:

Dean James (Planning Officer) and Peter Mattey (Belmont and South Cheam RA) gave a presentation on the Belmont and Cheam Residents Association application submission for designation as a ‘neighbourhood area’ and ‘neighbourhood forum’, the first step in the process of preparing a neighbourhood plan.

 

The presentation included an outline of what Neighbourhood planning is, and the process of Neighbourhood Planning. Peter Mattey presented on the Plan’s aspirations to protect the identity of the area and highlighted objectives to gain design guidance, improve the vibrancy of the Local Centres, ensure that redevelopment of the Sutton Hospital Site brings benefits to the area while minimising negative implications and to consider the need for better public transport links as well as additional leisure facilities.

 

Concerns were raised regarding offices in Belmont being converted into residential buildings, and the effect that this may have on the village as a vibrant shopping area. It was noted that planning processes take matters like this into consideration, however it was confirmed by Dean James that the process of converting offices into residential space does not require planning permission unless there is a flood risk or concerns about contaminated land.

 

Peter Mattey informed the committee that the matter will be considered by the Housing, Economy and Business Committee on 26 January 2016.

36.

London Cancer Hub

A verbal update on the progress of the London Cancer Hub.

Minutes:

Mary Morrissey, Strategic Director of Environment, Housing and Regeneration, gave a short verbal update on the progress of the London Cancer Hub. Concerns were raised about the levels of publicity around the consultation events and Mary Morrissey undertook to report this back to the relevant Officer.

37.

Update on the Malden Road Local Implementation Plan pdf icon PDF 175 KB

An update report to the Committee by Gary Smith, Head of Highways and Traffic on the status of the Malden Road pedestrian and road safety improvements 

 

Indicative timing: 5 minutes

 

Additional documents:

Minutes:

Gary Smith, Head of Highways and Traffic, presented the report on the Malden Road Local Implementation Plan.

 

Councillor Whitham highlighted that residents on Tudor Close wished for the consultation to be extended to include them, and Gary Smith undertook to do so.

 

RESOLVED: That the Sutton South, Cheam and Belmont Local Committee notes the report.

38.

Proposed cycle facilities on the Transport for London Highway Network pdf icon PDF 161 KB

A report from Lynn Robinson, Senior Engineer, Traffic and Highways, outlining suggested cycling infrastructure schemes on the Transport for London (TfL) network within the local area.  With support from Councillors, these schemes will be presented to TfL for consideration.

 

Indicative timing:  10 minutes

Additional documents:

Minutes:

Gary Smith, Head of Highways and Transport Services, introduced a report outlining proposed cycle facilities on the Transport for London Highway Network.

 

It was suggested by some members that a 20mph speed limit across the borough would assist with cycling safety concerns, Gary Smith directed the committee to the next agenda item which looked into this further.

 

RESOLVED that the Sutton South, Cheam and Belmont Local Committee agrees:

 

1.    The list of cycling infrastructure schemes for this local committee, as shown on appendix A of the report.

2.    The list of schemes to be presented to Transport for London for consideration.

39.

Analysis of vehicle speed and accidents pdf icon PDF 33 KB

A presentation from the Head of Highways and Transport Services to cover:

 

·         Mayfield Road,

·         The Ridgway and Chalgrove Road,

·         Hulverston Close,

·         Roads provided by the Cheam and Belmont Safer Neighbourhood Team ward panel,

·         Peaches Close, near the sports club and

·         Anne Boleyn’s Walk

 

Indicative timing: 15 minutes

 

Minutes:

Gary Smith, Head of Highways and Transport Services, presented data covering an analysis of vehicle speed and accidents. He recommended a holistic approach to the research and introduction of wider 20mph zones in the borough, and undertook to present more information to back this up at the next committee meeting.

40.

Public Realm Projects and Priorities pdf icon PDF 352 KB

The Locality Lead Officer will present a report to the Committee, which outlines  new public realm schemes for approval and gives an update on the progress of current schemes.

 

Indicative timing: 20 minutes

 

Minutes:

Chantelle Swaby, Locality Lead Officer, introduced a report which outlined the public realm projects and priorities. She ran through the tables containing information on new public realm schemes for approval and also gave an update on the current schemes.

 

Councillor Tony Shields advised that he has secured £20,000 match funding from the owners of Sutherland House for the regeneration of the frontage of the building. Mary Morrissey noted that this gives a total of £40,000 to be spent, and that the public will be included in consultation on the design proposals.

 

The committee agreed that a holistic approach should be taken with regards to Overton Park and urged local residents to offer their support.

 

RESOLVED that the Sutton South, Cheam and Belmont Local Committee agrees:

 

1.    The supply and installation of two picnic tables for £2,500 and a litter bin for £395 in Cheam Recreation Ground to be funded from Public Realm Capital

2.    The installation of permanent fencing around the seasonal pond in Cheam Recreation Ground for £500 funded from Public realm Capital

3.    The replacement of two finger posts that say ‘Cheam Village Bowls’ to the new wording of ‘Cheam Croquet and Bowls Club’ for £450 funded from Public Realm Capital

4.    To earmark funds of £7,060 for hanging baskets and approved the locations, to be funded from Public Realm Revenue budget, subject to budgets being made available within the 2016/17 budget cycle that will be approved in March 2016.

5.    A sum of £8,000 for the design and implementation of a Belmont disused railway land scheme to be funded from Public Realm Revenue, subject to scheme approval.

6.    A sum of £20,000 for the design and implementation of the Sutherland House frontage regeneration, to be funded from Public Realm Capital and match funding (to be investigated), subject to scheme approval.

7.    The design and installation of traffic control measures to reduce speeding, for £5,149 funded from Transport for London. Recommended locations to be provided by Head of Highways.

41.

Neighbourhood Grants pdf icon PDF 170 KB

The Locality Lead Officer to present a report on grant applications approved under delegated authority since the last meeting of this Committee.

 

Indicative timing: 5 minutes

 

 

Minutes:

Chantelle Swaby, Locality Lead Officer, introduced a report on grant applications approved under delegated authority since the last meeting of the committee.

 

RESOLVED: The Sutton South, Cheam and Belmont Local Committee notes that ‘Sutton South Hello’ has been awarded £940 for marketing and sound equipment for their weekly activities.

42.

Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for urgency.

Minutes:

There were no urgent items.

43.

Date of next meeting

The next meeting of the Sutton South, Cheam and Belmont Local Committee will take place on 10 March 2016 at 7 pm at venue TBC.

Minutes:

The next meeting of the Sutton South, Cheam and Belmont Local Committee will take place on 10 March 2016 at 7pm at a venue closest to the hottest topics.