Agenda and minutes

Sutton South, Cheam and Belmont Local Committee
Thursday, 8th September, 2016 7.00 pm

Venue: Overton Grange School, Stanley Rd, Sutton SM2 6TQ

Contact: Louise Lusack, Senior Business Support Officer (Democratic Services)  Tel: 020 8770 5338 | Email:

No. Item


Apologies for absence


Apologies were received from Mary Morrissey Strategic Director, Environment, Housing and Regeneration with Greg MacDonald Executive Head of Economic Development, Planning and Sustainability.


Apologies for lateness were received from Councillor Trish Fivey.



Declarations of Interest


There were no declarations of interest.



Minutes of the last meeting pdf icon PDF 152 KB

To approve as a correct record the Minutes of the meeting held on 9 June 2016.


The minutes of the previous meeting held on 9 June 2016 were approved as a correct record subject to an amendment to reflect Keith Percy, of Highfields Residents’ Association.



Update from the Safer Neighbourhood Team

An update on the three ward priorities in the area and community safety issues.


Police Sergeant Anna Smith provided the Committee with a verbal update on current issues, successes and activities within the area. This update included:


·         No real change in residential burglary figures within the area. 7 Residential burglaries had been committed within Sutton South area, 4 within Cheam and 12 within the Belmont area.

·         There were 5 arrests for Theft of a motor vehicle in the Belmont area, 3 in Cheam area and 3 in the South Sutton area.

·         Words of advice were given to drivers travelling above the speed limit throughout the area.

·         Successful closure of residential property due to anti-social behaviour reported on by The Guardian.

·         Locations targeted within the area where it has been suspected possession with intent to supply Class A drugs Heroin and Cocaine and Class B drug Cannabis.

·         No change to police staffing levels.

·         Sergeant Anna Smith announced that on Sunday 18 September the police station and custody are open to the public for an open day from 11:00 am to 16:00 pm.

·         The Borough Commander has requested that local area newsletters are provided to residents every 5 weeks.


Peter Mattey asked for an update on the employment of Police Community Safety Officers (PCSOs) for the area. PS Anna Smith answered that there is a process to redistribute current PCSOs throughout the metropolitan police and currently one vacancy for PCSO to be filled within the area.


Councillor Pascoe asked about reported disturbances outside the Conservative Club in Belmont taking place in the late hours of the evening and requested officer’s drive by the location as complaints had been received since June 2016 from local residents.


Councillor Burstow raised a number of issues including vandalism in Nonsuch Park, the effect of publicity, and a possible partnership between Surrey Police and Sutton Police force to tackle the issues raised.



Order of Items


The Chair brought forward item 9 on the agenda. As such, items were taken as follows in the minutes.



Neighbourhood Watch

Heather Shaw, representative from the Neighbourhood Watch to update on the local ward issues and to provide safety advice for the community.


Heather Shaw, representative from Neighbourhood Watch provided a verbal update on the local ward issues within the area. This update included:


·         There was a total 5430 registered members of Neighbourhood Watch (215 Belmont members, 564 Cheam members, and 250 Sutton South members).

·         There were street co-ordinators for every street. Belmont is still an area for concern for raising activity amongst members, however the situation was improving.

·         She wished to express gratitude to the 20 co-ordinators.



Cheam Park Depot

The committee will be provided with an update on the status of on-going discussions regarding the depot by Mary Morrissey, Strategic Director, Environment, Housing & Regeneration


Greg MacDonald, Executive Head of Economic Development, Planning and Sustainability provided the Committee with a verbal update on the status of on-going discussions regarding the depot as substitute for Mary Morrissey, Strategic Director, Environment Housing and Regeneration.  This update included:


·         1 August 2016 an agreement was made to appoint a landscape group and main contractor for Borough Parks.

·         12 Weeks expected of fine tuning the contract with a view to sign at the end of 2016.

·         It is expected from 31 January 2017 Council staff will transfer to landscape group.

·         The transfer would include buildings and land on a 24 year lease.


Councillors asked questions regarding the storage of vehicles and equipment, the timeline for the negotiation on the contract, and particulars of the prospective agreement. Greg Macdonald confirmed that the fine-tuning of the contract was not yet underway and that therefore the specific arrangements to come under the contract were not available. Councillor Shields requested that the three Cheam Ward Councillors be provided with updated information regarding the agreement.


Ms Stringer, a local resident, asked Greg MacDonald to inform the committee whether the landscape group would be loaned or given all of the equipment being stored in the depot, or whether there were plans to sell the property. Greg MacDonald responded that there would be a lease agreement for the buildings involved, however discussions would take place during the 12 week fine-tuning period of the contract.


The Chair, Councillor Tony Shields, resolved that a meeting should be arranged with the residents in advance of the signing of the contract and assured the Committee that public concerns were to be addressed and information made available.



Public Question time

An opportunity for members of the public to raise points or questions about local issues that are not already on the agenda for this meeting.  If it is not possible to answer the question at the meeting, a written response will be issued.  Please submit your questions to .


A representative of the Highfields Residents’ Association asked whether parking permits were being considered for Egmont Road and Councillors responded to confirm that a formal consultation would be put forward regarding parking permits in the whole area, in particular following the Parking Strategy which was to be considered by Environment and Neighbourhoods Committee on 15 September 2016.


Councillor Jane Pascoe asked whether the school and transport strategy could include the Royal Marsden staff parking situation which had recently seen an increase in staff parking charges. It was confirmed by officers that the Royal Marsden staff parking would be included in the transport/school parking strategy and made available to the public through the council website.


Mr. Tony Smith asked what the Council was planning to do about parking and it was confirmed that the process was still under consideration. A resident asked a question about the council’s interest in property and Councillor David Hicks answered that there is a policy on commercial investment in property. Councillor Hicks stated that the Council owns premises on the high street in Sutton and they are managed as Commercial entities.


A representative from the Shanklin Village Resident’s Association asked a question about parking and Councillor David Hicks responded.



London Cancer Hub

To update the Committee on the progress of the London Cancer Hub.


Mandy Cherrington, Head of Economic Renewal and Regeneration, provided the Committee with a verbal update on the progress of the London Cancer Hub. This update included:


·         The first round of consultation on the Sutton Local Plan received 4,500 responses, 350 of which related to the London Cancer Hub.

·         It was confirmed that this was not a statutory planning document but a material consideration in planning and that a full report would be obtained.


Peter Mattey asked about the Sustainable Transformation Plan and about the financing of the project. Mandy Cherrington responded to confirm that the LCH partnership was working with Epsom and St Helier NHS Trust, whose future plans were sitting within the broader context of the Sustainable Transformation Plan. She also confirmed that the London Cancer Hub Partnership was developing a robust Business Case that would make a strong commercial case for investment to both private sector and public bodies.



Neighbourhood Grants

Will Solly, Community Development Officer to discuss local funding opportunities that can be applied for by local groups and communities and any new schemes approved since the last committee.


Will Solly, Community Development Officer, discussed local funding opportunities that can be applied for by local groups and communities, and new schemes approved since the last Committee. This update included:


·         £1000 received by Scouts and Guides

·         £1000 received by Chiltern Church to renovate kitchen.

·         £5000 had been allocated for Borough Wide Projects.


Following a question from a resident, Will Solly informed the committee that applications for neighbourhood grants were assessed on a first come first served basis, and that applications were processed within 30 days of submission.  He advised interested groups to apply to the scheme as soon as possible.



Traffic and Transport Engagement Update

Lynn Robinson, Senior Highways officer to provide a verbal update on the status of agreed local engagement traffic schemes.


Lynn Robinson, Senior Highways Officer, provided the Committee with a verbal update on the status of agreed local engagement traffic schemes.  This update included:


A consultation for an improved crossing in Banstead Road supported by the local school to highlight the presence of the local school was to take place in September 2016.


It would take 4 weeks to complete the shared footpath in Overton Park and Chipstead Close which started on the week of the Committee meeting.



Public Realm Projects and Priorities pdf icon PDF 153 KB

Chantelle Swaby, Locality Lead Officer to present a report to outline new public realm schemes for approval, and to update on the progress of current schemes

Additional documents:


Chantelle Swaby, Locality Lead Officer, presented a report and presentation to outline new public realm schemes for approval, and to update on the progress of current schemes.


Councillors discussed the use of the Public Realm budget for a proposed trim trail in Cheam recreation ground. Councillor Pascoe also suggested that officers investigate the remaining S106 funding for the Henderson Hospital site and the S106 monies allocated for the recently approved development of flats for Station road. Councillor Hicks reminded the Chair that there had been a request for a complete list of the outstanding S106 funds for each of the three wards. The Chair requested that information come back to the next committee on how much S106 funding the council currently holds; where the S106 funds originated from; and what the S106 funding is designated to be used for.


Councillor Clifton highlighted that the Highfields traffic scheme was identified as a reserve scheme, yet it was a scheme in progress. He also requested cost estimates be supplied for the jogging track in Overton Park scheme and Councillor Hicks requested that further discussion of potential schemes within Parks be discussed at the next local committee.


RESOLVED that the Sutton South, Cheam and Belmont Local Committee:



1.    Agreed to the purchase and installation of two bike stands to be located on Station Road in Belmont at £800.


2.    Agreed £21,000 (£7,000 per Ward) to fund works recommended by parks officers, to be completed in parks in each Ward (Cheam Recreation ground, Belmont Park and Overton Park).


3.    Agreed the allocation of £8000 of additional funding for the Sutherland House scheme.


4.    Agreed the recycling of £5149 back to the unallocated balance for the capital realm scheme.


5.    Agreed the use of available S106 funding from the Mickleham Gardens development to be used towards the development of a path in Cheam Recreation Ground to link the existing footpath by the pavilion with the path which exists in Nonsuch Woodland.


6.         Agreed £10,000 to fund the development of a trim trail (if no other funding sources are available) in Cheam Recreation ground, including play equipment and work out equipment, from Public Realm Capital.



Any urgent items

The Chair must approve the reason for urgency.


No urgent business was raised.



Date of next meeting

The next meeting of the Sutton South, Cheam and Belmont Local Committee will take place on January 5 2017 at 7 pm at venue TBC.


The next meeting will be held on January 5 2017 at 7.00pm in the Aitken Hall at St Andrew’s Cheam, Northey Avenue.