Agenda and minutes

Sutton South, Cheam and Belmont Local Committee
Thursday, 9th March, 2017 7.00 pm

Venue: Chiltern Church, Chiltern Road, Sutton

Contact: Committee Services, tel: 020 8770 4990 Email:  committeeservices@sutton.gov.uk 

Items
No. Item

99.

Welcome and Introductions

Minutes:

Councillor Tony Shields, Chair of the meeting, welcomed all those present.

 

100.

Apologies for absence

Minutes:

Apologies were received from Councillor Holly Ramsey.

101.

Declarations of Interest

Minutes:

There were no declarations of interest.

102.

Minutes of the last meeting

To approve as a correct record the Minutes of the meeting held on 5 January 2017

Minutes:

RESOLVED: that the minutes of the previous meeting held on 5 January 2017 be approved as a correct record, subject to a minor amendment from Tim Rumble to item 94, regarding a desire for more shops, cafes and restaurants. This was updated to highlight his point was to promote more “independent outlets”.

103.

Update from the Safer Neighbourhood Team

An update on the three ward priorities in the area and community safety issues.

Indicative timing 15 minutes

Minutes:

Inspector Kathy Morteo provided the Committee with an update on current issues, successes and activities in the area. The update focused on burglaries from residential homes and theft of motor vehicles in the area:

 

  • Details were shared on the volume of burglaries in each ward area and the particular roads affected over the last quarter.
  • Advice was given on keeping motor bikes away from street view to help reduce incidents of theft.
  • It was highlighted that there had been an increase in Sutton of theft of family gold in particular affecting Asian communities. Police are working hard across wards to share crime prevention advice. Residents were asked if they notice anything suspicious to alert police accordingly.
  • Good news was shared on recent successes in collating crime scene evidence and using this to move forward to arrest and prosecute accordingly.
  • Inspector Morteo advised that  focus had been put on addressing anti social behaviour linked to criminal damage and drug dealing. Since this focused work a further 3 recent arrests have been achieved.

 

Councillors requested more crime prevention advice in particular regarding theft of motor bikes. They also requested a more detailed update on police apprehending a suspect in relation to Cheam Park Depot break in. Mark Dalzell, Head of Neighbourhood Services, had an update from Safer Sutton Parks team to advise that arrest had been made and a suspect was awaiting court appearance. Councillor Burstow asked for further updates as this progresses. The updates will be provided in due course by Inspector Morteo and she also committed bring leaflets on crime prevention for distribution to the next Local committee meeting. This will include information specifically on prevention of theft of motor vehicles.

 

104.

Public Question time

An opportunity for members of the public to raise points or questions about local issues that are not already on the agenda for this meeting.  If it is not possible to answer the question at the meeting, a written response will be issued.  Please submit your questions to localcommittees@sutton.gov.uk .

Minutes:

Alan Tricky - a local resident highlighted an issues with the S1 Bus route at the junction of Brighton road and Cavendish Road. He advised that the S1 Bus hits the island in the road and swings out over the pavement. Councillor Shields advised that an investigation with TFL had already started as this had been raised previously. Councillor Hicks requested that to move this forward,Chantelle Swaby, Locality Lead Officer , Should please arrange for this to be raised again with TFL to move forward to resolution.

 

           Keith Percy, from Highfields Residents’ Association, highlighted the poor condition of street cleaning in The Ridgway, and advised this had not improved since Councillor Shields’ previous visit.  Mr Percy further advised that conditions have deteriorated in The Ridgway and in Mayfield Road. Mark Dalzell, Head of Neighbourhood Services, responded that deep cleaning in Chalgrove Road has been completed and he was aware that a number of roads are below standard and will be looking to arrange further deep spring cleaning to rectify.  

 

It was separately raised that further sweeping is required to clear leaves, in particular outside 36 and 38 The Ridgway. Councillor Shields asked that Mark Dalzell Head of Neighbourhood Services should send an email to Keith Percy, from Highfields Residents’ Association, to provide dates for cleaning.

 

Mr Allen advised the committee that in The Highway near The Downsway, leaves have been swept up but left at the side of the road obstructing the yellow lines. Action agreed that Mark Dalzell Head of Neighbourhood Services should please review and rectify.


Tim Rumble from Cheam Chamber of Trade, raised a question in respect of Business rates paid further to item 90 from the last meeting. He asked how much of business rates paid by the business community has been contributed back into London Borough of Sutton’s economy. Councillor Witham clarified that as there are  historic appeals outstanding, the Council will need to wait for Central Government to make clear what reviews will be claimed before a figure can be provided.  Chantelle Swaby, Locality Lead Officer, agreed to arrange for a response by the next meeting, this will be provided to Mr Rumble.

 

105.

Overview of the Sutton Plan pdf icon PDF 188 KB

Victoria Jeffrey, Head of Local Place and Engagement, to provide an overview of the Sutton Plan programme and how residents can be involved.

Indicative timing 15 minutes

 

Minutes:

Victoria Jeffrey, The Head of Local Place and Engagement, provided an overview of the Sutton Plan programme and how residents can be involved.

 

The Head of Local Place and Engagement highlighted details of the engagement that has taken place and feedback collated from over 700 residents. Key points of feedback so far are, residents love sense of community, believe we have very good schools, love the parks and green open spaces and want to protect them. The feedback also highlighted the need of a wider range of shops, prioritise more affordable housing for residents and encourage better join up between healthcare and other services.

 

In respect of next steps for moving forward with the Sutton Plan, the Head of Local Place and Engagement advised that the next milestone is on 3 April when activity will take place to start an action plan how to implement suggestions.

 

A local resident asked if Police and Health and Wellbeing services have been involved in working together to deal with needs of residents. The Head of Local Place and Engagement confirmed that as part of this process, all parties are able to provide feedback working together to provide best outcomes for residents.

 

Tim Rumble asked what active plans there are to discuss the Plan with the business community.  The Head of Local Place and Engagement advised that she is already speaking at a Chamber of Commerce event in May, and has recently met with Worcester Park Traders.  The Head of Local Place and Engagement requested to be invited to the AGM for Cheam Traders. .

 

Mr Allen asked for confirmation of the time frame for the plan to be completed. The Head of Local Place and Engagement responded that the next milestone is 3 April 2017 which would launch the vision and priorities, and from that a plan will be formulated which will carry on into 2018.

 

Keith Percy, from Highfields Residents’ Association asked if residents associations have been contacted.  The Head of Local Place and Engagement advised that not all have been contacted directly but requests for feedback have been publicised via the Council website and social media. Councillor Hicks suggested using residents associations more.  Councillor Burstow want to make sure views from a good cross section of residents associations are gathered and asked in particular for The Head of Local Place and Engagement to invite feedback from Highfields Residents' Association and Shanklin Residents Association.

 

Members discussed the effect of the plan on the “BID” for Sutton Town centre. The BID is the Business Improvement District, which is a group of local businesses that the Council liaise with to seek funds and to coordinate improvements in the borough. The Head of Local Place and Engagement confirmed that the BID have been involved in discussions regarding the Local Plan. Further discussion took place to clarify the focus on the Sutton Plan discussion and if this still covered what money is spent within the borough and keeping money within Sutton. Councillor Pascoe queried if the  ...  view the full minutes text for item 105.

106.

Environmental Health Services - Noise complaints pdf icon PDF 712 KB

Regulatory and Environmental Health Services - noise complaints and how issues are raised, handled and enforced by officers – Jan Grandsen

Indicative timing 15 minutes

Minutes:

Jan Gransden, Group Manager Regulatory and Environmental Health Services, shared her presentation on noise complaints. The presentation covered how residents may raise issues and how these are handled and enforced by officers.

 

Councillor McManus advised some residents were not able to get through to the Out Of Hours Service phone line number. The Group Manager Regulatory and Environmental Health Services explained that out of hours complaints go to the Council security team.  Whilst she was aware of a historic problem she advised that this is now resolved.  A local resident asked about the process that the Council undertake if noise reports are regarding private landlord properties. The Group Manager Regulatory and Environmental Health Services responded that in these instances her team will liaise with the landlord's first to try to resolve the matter.

 

107.

Citizens Advice Bureau, Sutton pdf icon PDF 747 KB

Steve Triner to present on the Advice Link Partnership Sutton (ALPS) which is the new information and advice service for the borough.  As well as explaining how the service works, he will present a few anonymised case studies for each local committee, highlighting some of the needs in that area.

Indicative timing 15 minutes

 

Minutes:

Steve Triner of Citizens Advice Sutton provided a presentation on the Advice Link Partnership Sutton (ALPS) which is the new information and advice service for the borough.  He explained how the service works, and provided case studies highlighting some of the help available in the area. He outlined that the service had been rebranded from Citizens Advice Sutton and since April 2016 works as a partnership of 3 organisations providing advice. The service is made up representatives from Age UK, Sutton Carers and Citizens Advice Sutton, and they provide complementary services.  Following the presentation Councillor Shields thanked Mr Triner for the excellent work that the service is providing in the borough.

 

A local resident asked to what extent are budgets being cut in smaller non-commissioned agencies. Steve Triner of Citizens Advice Sutton confirmed that funding had decreased and ALPS are looking to replace some of this via lottery programme funds. Steve Triner also spoke about outreach work to smaller organisations

 

Councillor Clifton asked if an advocacy service is provided for residents. Steve Triner of Citizens Advice Sutton confirmed the Service can provide services of a legal aid housing solicitor and help people prepare for employment and welfare benefit appeals. Councillor Hicks advised that Councillors can be nominated as advocates on behalf of residents. Councillor Pascoe advised an advocacy service is also provided by the Council  to mentally incapacitated residents. Keith Percy, from Highfields Residents’ Association advised that Age UK also have an advocacy service.

 

Councillor Pascoe asked about individual’s data being shared across agencies Steve Triner of Citizens Advice Sutton advised all 3 services use one case recording system.  They therefore have the ability to share information with explicit consent of the client.  Councillor Hicks requested a breakdown of the number of cases in each category as the presentation slides only show the percentage of cases in each category.  Steve Triner of Citizens Advice Sutton agreed to share this following the meeting.

 

108.

New idverde Contract Management pdf icon PDF 996 KB

Mark Dalzell, Head of Neighbourhood Services to provide the committee with an update on the new idverde contract.

Indicative timing 20 minutes

Minutes:

Mark Dalzell, Head of Neighbourhood Services, and Russ Kirk, Contract Director from idverde, gave the committee an update on the new idverde contract, and the services provided. Following the presentation they invited residents and Councillors to ask any questions.

 

Mr Allen asked what budget is provided to clear leaves from grass verges in the borough and to cut grass. Mark Dalzell, Head of Neighbourhood Services, confirmed that under the contract idverde should maintain the grass at a set height. He further advised that in April, May and June, verges should be cut twice each month. Mr Allen highlighted that once grass is cut, unless it is collected, it can block the storm drains.  Councillor Shields asked the Head of Neighbourhood Services, if street cleaning team can coordinate street cleansing visits to follow up after the cutting takes place to help that.  The Head of Neighbourhood Services advised that is what is being aimed for.

 

Councillor McManus expressed alarm at the number of trees cut down in the borough. The Head of Neighbourhood Services advised that trees were only removed as a last resort to keep the tree in a safe condition.  Further points raised included that where bulb planting programmes had been in place they wanted to make sure contractors are aware where they have been planted. The Head of Neighbourhood Services committed to ensure idverde are aware of the planting locations.

 

Councillor Fivey asked what will the money saving to the Council be in respect of this contract and asked for the representatives to outline investment made so far as part of the contract. Russ Kirk, Contract Director from idverde, advised investment was in respect of new equipment and office improvements, e.g. purchase of sit on lawn movers. In respect of savings from the contract this figure was not immediately available.  Following this, Matt Clubb, Executive Head of Environment Commissioning, advised the Neighbourhood Manager for this locality is Dominic Aslangul. Any issues regarding this contract should be reported to him.  Matt Clubb also confirmed that the Neighbourhood Services team are keen to come back to Local committees and report back on the performance of the contract in six months time and following that come back to committee at an agreed frequency.  Chantelle Swaby, Locality Lead Officer, will ensure this is added to agenda for September to provide an interim review.

 

109.

Appointment of Community Representatives

It is recommended that the Sutton South, Cheam and Belmont Local Committee appoint Tim Rumble to represent the Cheam Chamber of Trade on the Local Committee, with Eric Allen as substitute.

Indicative timing 5 minutes

Minutes:

RESOLVED: that Tim Rumble be appointed to represent the Cheam Chamber of Trade to replace Tom Goodliffe as Substitute.

 

110.

Public Realm Projects and Priorities Programme Progress pdf icon PDF 145 KB

The Locality Lead Officer Chantelle Swaby will present a report to the Committee, which outlines new public realm schemes for approval and gives an update on the progress of current schemes.

Indicative timing 15 minutes

Additional documents:

Minutes:

Chantelle Swaby, Locality Lead Officer, presented a report to the Committee, outlining new public realm schemes for approval and gave an update on the progress of current schemes. The Locality Lead Officer highlighted how to apply for grants and encouraged residents to apply from April. Specific updates were provided on Station Road and also the Highfields Area Parking scheme.  Councillor Shields asked the Locality Lead Officer, to provide an update on the amount of funds to be returned into the budget due to some schemes being withdrawn.

 

The Locality Lead Officer also provided an update on the completed Public Realm schemes.

 

RESOLVED: that

 

  1. £280 be approved for a re- tarmaced entrance to Brighton Road entryway into Belmont Park from Public Real Capital
  2. £840 be approved for replacement of damaged Welcome sign at Belmont Park from Public Realm Capital
  3. £400 be approved for the engraving of the additional name of a WWII soldier onto the Cheam War Memorial from Public Realm Capital
  4. Committee noted progress on the schemes currently being delivered

 

In the agenda pack the committee were also asked to resolve that £1050 be approved to plant 3 trees in the verge at 4 Downside Road from Public Realm Capital.  It was clarified that the requirement is to plant 3 trees in Upland Road and therefore this was motioned by Councillor Shields and Seconded by Councillor Burstow.

 

It was then RESOLVED: that

 

5.            £1050 be approved to plant 3 trees in the verge at Upland Road from Public Realm Capital.  

 

111.

Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for urgency.

Minutes:

No urgent items were raised.

112.

Date of next meeting

The next meeting of the Sutton South Cheam and Belmont Local Committee will take place on 25 May 2017 at 7 pm at Overton Grange School, Stanley Road, Sutton SM2 6TQ.

Minutes:

The next meeting of the Sutton South Cheam and Belmont Local Committee will take place on 25 May 2017 at 7 pm at Overton Grange School, Stanley Road, Sutton SM2 6TQ.