Agenda and minutes

Sutton South, Cheam and Belmont Local Committee
Thursday, 25th May, 2017 7.00 pm

Venue: Overton Grange School, Stanley Rd, Sutton SM2 6TQ

Contact: Sharon Major, Democratic Services Officer  Tel: 020 8770 4990, Email:  committeeservices@sutton.gov.uk

Items
No. Item

1.

Welcome and Introductions

Minutes:

Councillor Tony Shields welcomed all those present and read a statement advising on purdah.

2.

Apologies for absence

Minutes:

Apologies were received from Councillor David Hicks and Councillor Graham Whitham.

3.

Declarations of Interest

Minutes:

No declarations of interest were made.

4.

Minutes of the last meeting pdf icon PDF 152 KB

To approve as a correct record the Minutes of the meeting held on 9 March 2017.

Minutes:

RESOLVED: that the minutes of the previous meeting held on  9 March 2017 be approved as a correct record.

5.

Update from the Safer Neighbourhood Team

Sergeant Pete Nicholson, the ward sergeant for Sutton South, will be attending this meeting to provide an update on the three ward priorities in the area and community safety issues.

 

Indicative time: 10 minutes

Minutes:

Sergeant Pete Nicholson presented an update on behalf of the Safer Neighbourhood Team. It was explained that at present each Ward has one dedicated Officer but within the next three months this would be increased to two. Crime trend statistics for each ward were also provided, as well as updates on a property marking scheme, a speed watch scheme and a new facebook page.

 

Councillor Richard Clifton informed the Committee that as Mayor he was recently invited to an event to celebrate work done by the police. PC Mark Towler was recognised for his work in Sutton South ward and was congratulated by the Committee.

6.

Public Question time

An opportunity for members of the public to raise points or questions about local issues that are not already on the agenda for this meeting.  If it is not possible to answer the question at the meeting, a written response will be issued.  Please submit your questions to localcommittees@sutton.gov.uk .

 

Indicative time: 30 minutes

 

Minutes:

Questions answered ahead of the meeting are attached as an appendix to the minutes.

 

Mr Keith Percy, Highfields Residents' Association, asked if the Veolia contract would be extended by two months. Matt Clubb, Executive Head of Environment Commissioning, advised that it would continue to the existing planned date.

 

In addition, Mr Percy also asked a question on the Sutton plan, requesting confirmation as to which residents association had been contacted. This was to be provided following the meeting.

 

Mr Peter Mattey, Belmont and South Cheam Residents Association, asked when additional recycling boxes would be delivered. Scott Edgell, General Manager, Veolia, confirmed that  beyond those which had already been delivered, completion of additional orders was anticipated within the next four weeks. Further complaints were raised with regards to the size of the box, as well as its weight when full, contamination of waste in communal flats and the disposal of food waste.

 

A question was also raised on the subject of already-purchased Christmas lights and the new contract. The Executive Head of Environment Commissioning advised that the existing lights would need to be checked to ensure they are in good working order.  The Chair, Councillor Tony Shields, requested that the Lead Locality officer make arrangements for the new contractor to make contact with Mr Mattey to arrange a testing. 

 

Mr Mattey also requested funding for road closure and parking restrictions for the Belmont Remembrance Sunday event. Councillor Mary Burstow advised that application forms for any funding should be completed as soon as possible.

 

Mr Eric Allen, Cheam Chamber of trade, brought to the attention of the committee that the cutting of grass verges in the local area was not being carried out.  An enquiry was also made regarding public liability insurance for community events. It was requested that the Lead Locality officer arrange for the Insurance Manager to contact Mr Allen and for Ward Councillors to be informed.

 

A local resident enquired as to a time frame for implementation of parking policy in Mayfield Road. Discussion followed regarding the consultation process that had already taken place and the steps to be taken. The Executive Head of Environment Commissioning referred to the borough-wide parking strategy agreed at Environment & Neighbourhood Committee. The Chair suggested Ward Councillors meet with the residents concerned while the Committee felt that the process of the parking scheme consultation be prioritised.

 

Finally, a representative of the Tudor Close Residents’ Association highlighted issues with the idVerde contract in respect of the Cheam Park depot.  The Executive Head of Environment Commissioning apologised for the issues experienced and that the resident contact the Head of Parks, Biodiversity and Street Cleansing directly for this to be resolved.

7.

2018 Local Implementation Plan Schemes pdf icon PDF 119 KB

This report outlines the proposed schemes to be considered for inclusion in the 2018/19 bid to Transport for London (TfL).

 

Indicative time: 20 minutes

Additional documents:

Minutes:

Lynn Robinson, Senior Engineer - Highways and Transport, presented a report outlining the proposed schemes to be considered for inclusion in the 2018/2019 bid for Transport for London. Members discussed the schemes and the priorities in their ward areas.

 

RESOLVED: that all proposals be supported and the priority agreed would be Grange Road / Worcester Road, Banstead Road South between Downs Road and Chiltern Road and Church Hill Road.

8.

Recommendation on the Local Transport Fund (LTF) Schemes for 17/18 pdf icon PDF 117 KB

This report provides an update on the progress of Local Implementation Plan (LIP) traffic schemes and Local Transport Fund (LTF) schemes in this Local Committee area within this financial year 2017/18.

Indicative time: 30 minutes

 

Additional documents:

Minutes:

Lynn Robinson, Senior Engineer - Highways and Transport, presented an update on the progress of the Local implementation Plan (LIP) traffic schemes and Local transport Fund (LTF) schemes in this Committee area for the financial year 2017/18. The Members discussed consultation requirements of the scheme, with the Senior Engineer committing to liaise with Mr Peter Mattey, Belmont and South Cheam Residents Association, for his local knowledge.

 

Members outlined their preference for implementation of the schemes as Cotswold Road, Farm Road and Grange Vale.

 

Mr Keith Percy, Highfields Residents' Association, reported that double yellow lines in Farm Road need to be repainted and Councillor Mary Burstow added that a number of parking bays in Cheam Village also required repainting.

 

Councillor Richard Clifton asked about cyclepods in Cambourne Road and the Senior Engineer confirmed that consultation would be undertaken.

 

RESOLVED: that

 

1.    The progress made towards implementing the LIP funded traffic schemes as set out in the report be noted.

2.    The schemes listed in Paragraph 3.6 of the report be agreed and implemented in the priority order of Cotswold Road, Farm Road and Grange Vale.

3.    Authority be delegated to the Executive Head of Safety and Stronger Communities to take all necessary steps to implement the agreed LTF schemes including commencing any necessary statutory consultations.

4.    Posts in Park Lane to protect the grass verges be added to the list of work to be done.

9.

Public Realm Projects and Priorities pdf icon PDF 149 KB

The Locality Lead Officer Chantelle Swaby, will present a report to the Committee. This report contains information on Public Realm spending since 9 March 2017, details any new requests for Public Realm funding and confirms 2017/18 budgets.

 

Indicative time: 10 minutes

Additional documents:

Minutes:

Chantelle Swaby, Lead Locality Officer, updated the committee on public realm spending and provided details of new requests for Public Realm funding.

 

It was confirmed that since publication of the report, schemes relating to a new picnic table and table tennis table were now complete. It was further advised that the amount shown for the Trim trail should be £17,162.

 

An update was also provided on the addition of one World War Two soldier name to the war memorial. Discussions had taken place with the British Legion who had identified an additional 64 more names. The War Graves Commission advised they had identified over 270 additional names to be added. It had been confirmed that any amendments to the memorial would also require planning permission. Due to the associated increase in costs, the Committee suggested that funding be sought from a broader Council budget.

 

The Chair, Councillor Tony Shields, motioned that the Committee agree to abandon the existing scheme 1617.18 and to provide the information to the Strategic Director of Resources and the Leader of the Council to consider funding, returning the £400 already earmarked.

 

RESOLVED: that

1.    £235 be approved for the supply and installation of a new Cheam Croquet and Bowls club sign from Public Realm capital.

2.    Progress be noted on schemes currently being delivered.

3.    £1110 be approved for 3 new bins within Cheam park, in locations to be identified in consultation with Councillors from public realm revenue.

4.    £150 be approved for the removal and disposal of the bench at the quadrant.

5.    Approval of Public realm schemes be delegated to the Strategic Director of Environment Housing and Regeneration in consultation with the chair vice chair and appropriate Ward Councillors.

6.    Scheme 1617.18 be abandoned and the associated funding be recycled.

10.

Appointment of community Representatives

An application for the appointment of a Community Representative has been received.

 

It is recommended that the Sutton South, Cheam and Belmont Local Committee appoint Ian Berry to represent Tudor Close Residents Group with Angela Francis as substitute.

 

Indicative time: 10 minutes

 

 

Minutes:

RESOLVED: that Ian Berry be appointed as the representative for the Tudor Close Residents’ Association with Angela Francis as substitute.

11.

Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for urgency.

Minutes:

No urgent items were raised.

12.

Date of next meeting

The next meeting of the Sutton South Cheam and Belmont Local Committee will take place on 7 September 2017 at 7 pm at a location to be confirmed.

Minutes:

The next meeting will be held on 7 September 2017 at 7pm at a location to be confirmed.

Appendix to the Minutes: Public Questions pdf icon PDF 94 KB