Agenda and minutes

Sutton South, Cheam and Belmont Local Committee
Thursday, 7th September, 2017 7.00 pm

Venue: Chiltern Church, 83 Chiltern Road, Sutton, SM2 5QY

Contact: Sharon Major, Committee Services Officer  Tel: 020 8770 4990, Email:  committeeservices@sutton.gov.uk

Link: Audio Recording

Items
No. Item

13.

Welcome and Introductions

Minutes:

Councillor Tony Shields, Chair of the meeting, welcomed all those present.

14.

Apologies for absence

Minutes:

Apologies for lateness were received from Councillor Trish Fivey

Councillor McManus Councillor Ramsey

 

15.

Declarations of Interest

Minutes:


There were no declarations of interest.

16.

Minutes of the last meeting pdf icon PDF 126 KB

To approve as a correct record the Minutes of the meeting held on 25 May 2017.

Additional documents:

Minutes:

RESOLVED: that the minutes of the previous meeting held on 25 May 2017 be approved as a correct record

 

17.

Appointment of Community Representatives

An application for the appointment of a Community Representative has been received.

 

It is recommended that the Sutton South, Cheam and Belmont Local Committee appoint Ian Berry to represent the Friends of Cheam Park on the Local Committee.

Minutes:

An application to appoint a new Community Representative to the Friends of Cheam Park has been received


RESOLVED: that Ian Berry be appointed to represent the Friends of Cheam Park on the SSCB Local Committee.

18.

Update from the Safer Neighbourhood Team

PS Anna Smith to attend to provide an update on the three ward priorities in the area and community safety issues.

Minutes:

Officer Gales updated the committee on current issues, successes and activities in the area. The update highlighted that in accordance with the Mayor Of London committment, Sutton have delivered on the commitment for two dedicated Officers per Ward.  She also highlighted that Officers are now wearing body cameras. Leaflets were provided for residents from the Borough Commander Mark Lawrence which explain the changes to neighbourhood policing and also how residents can receive news from Sutton Police this will also be delivered to all residents showing how to contact the police

 

Officer Gales also pointed out that

  • Sutton is a Low Crime area compared to other areas of London and the three wards Sutton South, Cheam and Belmont are also lower than other parts of the Borough
  • There has been a slight increase in theft from Motor Vehicles in May June and July.  Advice was given regarding removing tools from vans overnight.
  • Speeding is generally an issue across the borough. Some residents have taken part in Road Watch scheme and leaflets were provided regarding this.
  • Free Smartwater Kits are being provided in the Belmont areas.
  • Regarding fraud Residents were reminded not to give out personal security details over the phone.  Residents were advised that If they receive a call purporting to be from the bank requesting personal details to please hang up the phone and go into the Bank in person.
  • Contact cards were provided in the meeting giving details  to residents regarding how to get in touch with the police providing phone number contacts. These are
    • 02087212497 - Sutton South
    • 02087283820 - Cheam
    • 020987212829 - Belmont
    • 0208 721 2448 - Sutton West

 

Councillor Pascoe asked that the phone numbers be added to Sutton Neighbourhood team website, and the Officer confirmed this will be done.Councillor Clifton asked if roll out of Smartwater kits can be extended, to all Ward Areas.

 

Reverend Downs a local resident asked in light of the “Met police today” report regarding increase in hate crime if there is an increase in that type of Crime in this ward area.  The Officer was not aware of any increase in this type of crime.

 

19.

Public Question time

This item is an opportunity for members of the public to raise points or questions about local issues that are not already on the agenda.

 

If you wish to submit a question prior to the meeting, please send it to localcommittees@sutton.gov.uk at least 5 days in advance and we will endeavour to obtain a written response for the meeting. 

 

Please be aware your question and name will be published in the minutes of the meeting.

 

Indicative time 20 minutes

 

Minutes:

Public Questions ahead of the committee were published as an addendum and paper copies provided at the meeting.  Please see addendum for details of the questions asked and answered.

 

A local resident Sharon Thompson. Asked why the Council have increased charges for CPZ permits based on CO2 emissions and why is that fair? Whilst the question was submitted in advance the response had not been published therefore this was given during the meeting.

 

Ian Price Highways Team Leader Strategy and Commissioning advised that the pricing strategy was reviewed in 2015 and considered to be consistent across all parts of the borough. He advised the aim of the Strategy is that people who have a permit contribute to the policing of the CPZ area. He pointed out that the CO2 element is an opportunity to get a cheaper permit by incentivising people to change their car to a less polluting vehicle.

.  

Members queried if  the policy should cover all issues on car pollution for example  to differentiate between petrol and diesel cars.  Mr Mattey advised CPZ was implemented in Belmont to reduce nuisance parking from people working and visiting the hospital.  He asked if there could be a different way to fund these particular permits.  The Highways Team Leader Strategy and Commissioning responded that is not aware of a plan to change these charges.

 

Keith Percy, from Highfields Residents’ Association, highlighted his four questions details of the questions asked and responses given are available in the public question addendum. A Further update to the responses was provided in the meeting by Mark Dalzell Head of Neighbourhood Services and Scott Edgell Veolia General Manager.

 

Head of Neighbourhood Services confirmed  that missed Collections can be reported by  phone or online.  If there is still a failure residents can ask the contact centre for the issue to be escalated or the escalation can be requested via the website.   It was confirmed that call waiting times for the contact centre is now typically 2 minutes,which is back to pre March levels.  Councillor Shields asked if response times to residents queries are improving - Head of Neighbourhood Services advised this is significantly better since April May and June. Mr Percy asked if compensation for full refund of the service fee could be given. Matt Clubb  Assistant Director Environmental Commissioning advised that the start date of collecting fees will be pushed back to give 2 months free service as compensation .  Scott Edgell Veolia General Manager advised he will look into this case personally and will discuss compensation in this case only with this resident.  When challenged to confirm if he would refund this particular resident the full annual fee of £61  he agreed to look into that.   Councillor Shields advised that if Veolia did not  agree to give a full refund to this resident of £61 then he would personally refund this amount to the resident.

 

In respect of reports that animals had been able to open food bins the Veolia General Manager  ...  view the full minutes text for item 19.

20.

Neighbourhood Services Update pdf icon PDF 1 MB

A verbal update from Neighbourhood Services officers to the committee on the parks and the waste services within the local committee area.

 

Indicative time 45 minutes

Minutes:

Dominic Aslangul, Neighbourhood Services Manager and Mark Dalzell Head of Neighbourhood Service gave a presentation  giving an update on parks and the waste Service. The Presentation is attached for further information.

 

Councillor Hicks asked who looks after Belmont Meadow. Dominic Aslangul Neighbourhood Services Manager advised that this is looked after by the Biodiversity team and Sutton Nature conservation volunteers.

 

Mr Mattey asked who looked after Trees.  Mark Dalzell Head of Neighbourhood Services advised that if there is an issue where a tree needs to be cut back or pruned then this is looked after by the Tree team,  However,  if it were just a case of weeds growing out of the ground  or litter on the ground around trees this is rectified by the street cleaning team.

 

A local Resident Rev Downs raised an issue regarding low hanging branches that needed trimming and also regarding fly tipping.  Head of Neighbourhood Services offered to investigate how this can be tackled. He will liaise with the resident on this directly . He further agreed to look into the necessary gully cleaning in Brighton Road as raised by Councillor Witham. An issue was raised regarding the movement of the flowerpots outside tesco express the Chair asked for this to be looked at by officers.

 

Councillor Burstow asked about Funding from the budget of the  “Mayor For a Greener London”. Head of Neighbourhood Service advised that  officers look at all funding sources and where appropriate will seek funding from Mayor for London’s budget where possible.

 

21.

Parking Strategy Programme Update pdf icon PDF 2 MB

Update from Highways officer Mehmet Mahzar on the programme for Parking Strategy within the SSCB local committee area.

 

Indicative time 45 minutes

Minutes:

Ian Price Highways team leader Strategy and Commissioning provided a presentation on the Parking Strategy.

 

Please see presentation attached for details.  He confirmed that as part of the two phased approach Officers will look at options for parking schemes. Once proposals are developed there will be a stage one presentation to residents and this will come back to local committee.The Highways team are currently drawing up plans for community engagement sessions in late October

 

Councillor Clifton asked what are the agreed consultation areas and also if options such as yellow lines for one hour a day are being considered.  Ian Price confirmed that the first stage consultation will give options and second stage will be to seek information on what residents would like to see implemented.  He advised that the consultation areas will be shared with the Committee Councillors. Councillor Shields asked about a time frame for implementation of an agreed scheme. Ian Price suggested that it could take 6-9 months.  He further confirmed that the parking strategy for Belmont Village would be likely to be included in phase three of the strategy which is due to be worked on, in summer 2018.  Councillor Hicks asked if there could be a way for the public car parks to be used at night when they are empty.  Ian Price advised this is currently being investigated.  Councillor Shields advised that at the next local Committee the Highway team will bring maps showing the consultation areas for information.

 

22.

Public Realm Projects and Neighbourhood Grants pdf icon PDF 212 KB

Chantelle Swaby, Locality Lead Officer to present an update on the progress of Public Realm schemes and Neighbourhood grants.

 

Indicative time 10 minutes

Additional documents:

Minutes:

Chantelle Swaby, Locality Lead Officer presented an update on the progress of Public Realm Schemes and Neighbourhood Grants.

 

Please see presentation attached to show the Grants recently agreed. Councillor Pascoe queried the amount of the grant to the 8th Cheam Scouts.  Councillor Shields asked that the Locality Lead Officer investigate and revert direct to all Councillors to clarify.

 

Councillor Clifton raised with the committee a new scheme called the Royal British Legion Silent Soldier Campaign. He asked for committee views on supporting this. He advised that it would cost £100 for each “Silent Soldier statue”.  Councillor Clifton raised a motioned to support this campaign by purchasing 3 Silent Soldier Statues. Councillor Shields seconded this and asked for this to go to the vote.  Councillor Burstow then asked for asked for an additional Silent Soldier statue and motioned that the committee should consider purchasing 4 rather than 3 silent soldier statues.  Following the motion and further discussion the Committee agreed.

 

  1. RESOLVED that the South Sutton Cheam and Belmont Local committee agreed £400 from Public Realm funds for the purchase of 4 “Silent Soldier statues” subject to traffic team agreeing safe locations for these to be placed at least one to be in each ward area.

 

Mr Percy advised the committee that he has noticed that Sunderland House Frontage has changed, and previously there was a dropped kerb further down Cedar Road which was safer to use for cyclists than the location of the current dropped kerb.  The Chair asked that Highways Officer Lynn Robinson should please investigate if an additional dropped kerb could be agreed. The Highways officer will report back to local committee and Mr Percy in due course.

 

Councillor Witham asked for updates regarding item on page 20 regarding adding the soldiers name on war memorial.  Councillor Shields highlighted that war grave commission and RBL do not currently agree on names to be added. This is still being looked at before it will progress.

 

Highways Officer and Lead Locality Officer highlighted the scheme to agree the width restriction at Grange Vale and sought agreement of the committee to progress this scheme to formal consultation.  The Chair motioned that the Width restriction at Grange Vale should be progressed to formal consultation, and the committee agreed

 

   2. RESOLVED that the South Sutton Cheam and Belmont Local committee agreed the width restriction at Grange Vale be progressed to formal consultation.

 

Mr. Peter Mattey asked for an allocation for public realm Funds for a gate to be installed at Belmont Rest Garden. Following discussion by the committee regarding this request Councillor Shields motioned for the committee to agree to £1500 from public realm funds to install the gate as requested. Following vote The Committee agreed to this.

 

        3. RESOLVED that the South Sutton Cheam and Belmont Local committee agreed £1,500 for the gates to be installed at Belmont Rest Garden.

 

Mr Mattey raised a further question regarding the of Belmont and Cheam Christmas lights. Councillor Shields asked that the Lead Locality Officer  ...  view the full minutes text for item 22.

23.

Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for urgency.

Minutes:

Cllr Hicks advised the committee that there is likely to be a revised planning application for the Medical Centre at the Henderson Hospital Site.  Now that part of the site is occupied it has become clear that there are safety issues for residents and children who live on site.  

 

Councillor Hicks requested that Highways officers to look at alternative access routes into the site.  Ian Price advised there have been some site meetings and three options and the original option has been looked at. He suggested that feasibility funding would be helpful to move this forward.  Councillor Shields asked that a report should come forward to next meeting highlighting the options available for alternative access routes.  Councillor Shields motioned that the committee should agree to a sum of £1000 to cover the cost of a feasibility study of the alternative options of site access at the Henderson Hospital Site. Following discussion and vote  this was agreed, by the committee.


1. RESOLVED that the South Sutton Cheam and Belmont Local committee agreed £1,000 to fund a feasibility study to look at alternative access routes on the Henderson Hospital Site.

24.

Date of next meeting

The next meeting of the Sutton South, Cheam and Belmont Local Committee will take place on 7 December 2017 at 7pm at Overton Grange School, Stanley Road, Sutton, SM2 6TQ .

 

Minutes:

The next meeting will take place on Thursday, 7th December, 2017 at 7pm at Overton Grange School, Stanley Rd, Sutton SM2 6TQ