Agenda and minutes

Sutton Local Committee
Tuesday, 16th September, 2014 7.00 pm

Venue: Salvation Army, 45 Benhill Avenue, Sutton, SM1 4DD

Contact: Peter Snow, Committee Support Team Leader  Tel: 020 8770 5119 | Email:

No. Item



Indicative time 3 minutes


There were apologies from Councillor Steve Penneck.



MINUTES pdf icon PDF 87 KB

of the meeting held on 24 June 2014.


Indicative time 3 minutes


The Minutes of the meeting held on 24 June 2014 were approved as a correct record, and signed by the Chair.




To receive a report outlining the priorities and work of the Safer Neighbourhoods Teams for the local area.


Indicative time 10 minutes


Acting Inspector Kathy Morteo reported that, compared with the previous year, in Sutton Central ward there had been a slight decline in burglaries but a similar number of motor vehicle crimes; in Sutton North ward the level of total notifiable crime had varied, but the number of burglaries remained similar and there had been a small increase in motor vehicle crime; and in Sutton West ward there had been an increase in total notifiable crimes, but a small decline in burglaries and a similar number of motor vehicle crimes.


Officers were focussing on the level of motor vehicle crime in all three wards; a number of arrests had been made in Sutton Central ward; and patrols were targeting anti-social behaviour.


Approximately 5,000 people had attended the recent Open Day at Sutton Police Station.


Over the summer officers had attended every fete and fair in Sutton North ward.  In the next three months they would focus on community engagement, particularly in relation to elderly people, other vulnerable groups and young people in schools.


Inspector Peter Salter from the Sutton Safer Transport Team outlined the team’s responsibilities in relation to safety, crime and anti-social behaviour on public transport.  In response to a question he confirmed that a particular focus was the use of mobile ‘phones by drivers.


            Resolved: To note.




A presentation by the Trust on proposals for the future location of inpatient mental health facilities for people in Kingston, Merton, Sutton, Richmond and Wandsworth; and for a range of specialist mental health services in south west London which serve a wider catchment area.


 A formal consultation is expected to start in September and will be run by the NHS clinical commissioning groups for Kingston, Merton, Sutton, Richmond and Wandsworth (who commission the local services); NHS England (who commission the specialist services); and South West London and St George’s Mental Health NHS Trust (who provide these services).


Indicative time 15 minutes


Mark Clenaghan, Trust Service Director, reported that the treatment of mental health had changed dramatically and in the majority of cases that treatment was now provided in the community.  However, the physical state of the Trust’s buildings used to provide in-patient treatment was not fit for the 21st century.  A formal consultation on where and to what standard in-patient services should be provided was to start later in September and would be run by the NHS clinical commissioning groups for Kingston, Merton, Richmond, Sutton and Wandsworth; NHS England; and South West London and St George’s Mental Health NHS Trust.


In-patient services were currently provided from three sites, namely Springfield Hospital, St Mary’s Hospital, Roehampton and Tolworth Hospital.  It was proposed that one of those sites be sold and redeveloped to provide modern services, so that in future the Trust would operate from only two sites.


In response to questions Mr Clenaghan explained that the disposal of one site would reduce costs and allow the sale proceeds to be invested in the provision of new wards and a range of residential and community based proposals.  The services for the small number of child and adolescent in-patients would be reviewed and re-modelled to improve access, and treatment would take place at Tolworth Hospital.  At present there were 400-450 beds at Springfield Hospital, 14 at Tolworth Hospital and 16 at Queen Mary’s Hospital, and the intention was to achieve a more equally balanced provision on the two remaining sites.


            Resolved: To note.




Dr Adi Cooper, Strategic Director – Adult Social Services and Housing, will give a presentation.


Indicative time 20 minutes


The Strategic Director, Adult Social Services, Housing and Health, gave a presentation on Sutton Council’s priorities and values, and outlined the difficult financial position it faced.  It was predicted that the Council would have to find £40 million of savings by 2018/19, or just over 25% of its budget, in addition to the £32 million of savings already made in recent years.  The Council was carrying out a consultation to ascertain which services residents considered a priority and how the Council and residents could respond collectively to the priorities and financial challenges.  It was explained how residents could contribute to the consultation.


In response to questions it was explained that many of the costs of delivering housing management were key running costs and would arise whatever management method was chosen, and had to be seen in the context of the need to improve the Council’s housing stock.


Concern was raised regarding the recent decision of the Environment and Neighbourhood Committee concerning the future of the Council’s theatres and the short timescale in which the Council sought proposals from the community.  It was explained that a number of workshops had been held already with community groups and the Council would offer them support, but the time available was constrained by the Council’s need to set a budget for 2015/16.


            Resolved: That officers respond to relevant community groups regarding the concerns expressed in connection with the timetable for the future of the Council’s theatres.




William Shanks, Policy and Projects Officer, will give a briefing on the ‘Our Place!’ mental health project covering objectives, current work, and opportunities for the Local Committee and wider community to shape the project.


Indicative time 15 minutes


It was reported that Our Place! was a Government sponsored project to support communities that wanted to shape their area and improve social outcomes.  It promoted partnership working and a bigger role for residents in decision making.  The focus in Sutton was on mental health because the outcomes could improve health, employment prospects and connections with the community.  A partnership of employers and charities had been assembled, with a particular focus on the area of High Street, Sutton.  Community work was focused on the Benhill Estate and was being led by the Benhill Residents’ Association.  A number of proposals were being formulated on which the public would be asked to give feedback.


            Resolved: To note.




Peter Boddy, Programme Manager, will give an update report.


Indicative time 5 minutes


Councillor Simon Wales reported that the proposals would be implemented in two phases.


The first phase comprised the re-opening of the station side entrance and improvement of the station bicycle facilities.


The second phase, improvements to the public realm, would be undertaken predominantly during off-peak times.  Parking would be suspended temporarily and where necessary to allow the works to take place, and some road closures and diversions would be required, particularly when works north of the station took place.  Temporary alterations to the stopping positions of buses and taxis might be necessary at times whilst the works were undertaken.  Works on the High Street/Brighton Road would be suspended between mid-November and early January to minimise any impact on businesses and users during the Christmas period.


In response to a question, it was explained that traffic management orders were usually sought for a longer time than for which they were expected to be needed to avoid the need to obtain further orders if the works overran.  The works were due for completion by March 2015.  They would be supervised by Transport for London, who would ensure there was as little disruption as possible.


            Resolved: To note.




Members of the public, at the Chair’s discretion, may ask questions about local issues that are not on the agenda for this meeting.  If it is not possible to answer the question at the meeting the questioner will receive a written response.


Indicative time 10 minutes


Questions were invited from the public.


Question 1


In respect of concerns about a lack of information about a residents’ liaison meeting regarding the re-development of the former Zurich Insurance / gasholder site, High Street, Sutton, it was explained that there had been a delay in arranging one because ward councillors had insisted on being present.  It was reported that a residents’ liaison meeting would be held on 30 September 2014 at 7:00 pm at the Holy Family Church Hall, Sorrento Road, Sutton.  Concerns about vibration, structural damage, parking and dust were noted.


Question 2


In respect of a question about the Council’s support for the extension of Croydon Tramlink to Sutton, it was explained that the Council did support it but it was up to the Mayor of London to include it in his business plan.


Question 3


In respect of the need for a new secondary school in the Borough and an application by Greenshaw High School to sponsor a free school, it was explained that the Council’s preferred site for a new secondary school was the Sutton Hospital site, which would include a Life Sciences research unit linked to the Royal Marsden Hospital, but it would depend on the NHS trust releasing the land for re-development.  The Council was also looking at alternative sites.  It was proposed that the new school would open for the 2017/18 academic year.  The Council was not involved in the application by Greenshaw High School to sponsor a free school, had not expressed a view on it and was not aware of the timescale.


Question 4


In respect of Times Square, Sutton, it was reported that the shopping precinct was being redeveloped and a number of large stores had expressed an interest in space there.  In relation to that, it was also reported that the Post Office had decided to close their branch in the St Nicholas Centre, Sutton but had agreed to fund the High Street shuttle and extend its route to Grove Road.  Sainsbury’s had also been asked to include a Post Office counter in their development at the northern end of High Street, Sutton.


Question 5


In respect of the Council’s proposals to increase the Council Tax, it was reported that to achieve the necessary saving of £40 million over the next four years (Minute 19 above) would require an increase in the Council Tax of 55%.  The Council had limited increases in the Council Tax to 2% to avoid the need to hold a referendum, but other options included increasing income and the retention of a greater proportion of the business rate.


Question 6


In respect of the lease of the toilet block at Sutton Green, it was reported that there were four interested parties and the chair would pursue the matter with officers.




Report of the Executive Head of Community Safety and Youth Engagement relating to a petition.


Indicative time 15 minutes


The Council had received a petition from 69 residents of Warwick Road, Sutton calling upon the Council:


“To prevent parents from parking in residents only parking bays when picking up their children from Manor Park Primary School.”


Miss Kathy Lathleiff addressed the meeting under Standing Order 34.5.


It was reported that Warwick Road was a priority for parking enforcement in the Borough, as were all schools where parking issues were often most serious and the safety of school children was of paramount importance.  Manor Park Primary School received a higher level of enforcement than any other school in the Borough.  Warwick Road was monitored four times a day, twice in the morning and twice in the afternoon.  Limited resources meant that it was necessary to prioritise locations and share the distribution of enforcement.  The School supported enforcement and sought to address the issue with parents.


Details of the enforcement contractor were on the Council’s website and residents could contact them or the Council direct regarding performance.  Traffic wardens were trained and expected to deal with the difficult situations outlined by Miss Lathleiff in her address, and their actions would be supported.  Officers would adjust the timing of enforcement patrols to reflect the greater concern of the petitioners in the afternoon.


            Resolved: To note.




Report of Caroline Stanyon, Senior Parking Consultant.


Indicative time 15 minutes


Requests for new or amended parking restrictions were received on a regular basis and considered by officers.  Funding to implement parking restrictions was usually available from either Transport for London’s Local Implementation Plan allocation or Sutton’s public realm funding.


Each proposal was investigated and was the subject of informal and formal consultation.  To ensure the limited funding available was used for the most deserving proposals all requests were scored against a set of assessment criteria.  Schemes were only identified for priority action where there were recognised safety issues and they were likely to be supported.  Following the assessment process the Chairs and Vice-Chairs of Local Committees had proposed schemes for inclusion in the 2014/15 programme, taking into account the funding available, and reserve schemes.


            Resolved: (i) That the following priority parking schemes be approved and the total cost of £15,000 for the investigation, making of traffic management orders and implementation be met from the Local Committee’s public realm budget:


                        Sutton Central ward – Duke Street and Duchess Close: introduction of ‘at any time’ double yellow line junction protection waiting restrictions to prevent obstruction and improve sightlines.


                        Sutton North ward – Danescourt Crescent and Chudleigh Gardens / Longford Gardens at the junctions with Grennell Road: introduction of ‘at any time’ double yellow line junction protection waiting restrictions to prevent obstruction and improve sightlines.


                        Sutton West ward – Denbigh Close, Frederick Road and Hilldale Road / Gander Green Lane: introduction of ‘at any time’ double yellow line waiting restrictions to prevent obstruction and improve sightlines.


            (ii) To approve each of the following reserve schemes to replace the above priority scheme for the same ward if it does not proceed:


                        Sutton Central ward – Marlins Close: upgrading of existing single yellow line waiting restrictions to ‘at any time’ at certain locations to enable emergency services/waste vehicle access.


                        Sutton North ward – Calthorpe Gardens: access improvements for waste services (traffic order and implementation costs only resulting from previous consultation).


                        Sutton West ward – Alberta Avenue: introduction of ‘at any time’ double yellow line waiting restrictions to prevent obstruction and improve sightlines.


            (iii) That the Executive Head of Commissioning, in consultation with the Chair and ward councillors, process and resolve any objections to the traffic management order.




Paul Nathan will report a petition bearing 12 names in respect of a planning application.


The petition summary reads as follows:-


“By allowing 140 people to reside in the old Oakleigh care home, I strongly believe that it will have an extreme effect on my families daily life through a loss of privacy, increase in disruption and noise and a complete destruction of the local area of Benhill Ave.  It is too large for the local area to sustain.”


The Local Committee may note the petition, which will be submitted to and considered by the Planning Committee.


Indicative time 5 minutes


A member of the Oakleigh Steering Group reported the submission of a petition objecting to a planning application in respect of the above site, which would be considered by the Planning Committee.


            Resolved: To note.




To inform the Committee of Neighbourhood Grants awarded.


Indicative time 3 minutes


Neighbourhood grants, normally of between £50 and £500, were available to assist local community and voluntary organisations to play an active part in their area.  A sum of £30,000 had been allocated for all Local Committees in 2014/15 and a sum of £7,525 remained unspent from 2013/14.  The total had been allocated equally between the six local committees, giving each £6,254.  The Local Committee had allocated £3,145 so far in 2014/15 leaving a balance of £3,109 available.


            Resolved: To note the Local Committee’s allocation for neighbourhood grants in 2014/15 and the balance remaining.




Report of the Locality Lead Officer on Public Realm projects and new proposals.


Indicative time 10 minutes


Matt Clubb, Interim Head of Localities, reported on completed public realm schemes, schemes in progress and potential schemes.  The Local Committee had an allocation of £70,666 from public realm capital funding, an allocation of £16,505 for transport related schemes and £10,000 direct revenue funding available in 2014/15.  A number of schemes were submitted for which funding or the approval of allocation was sought.  If the schemes were approved the Local Committee would have a total remaining budget of £24,162, after taking into account overspendings on completed schemes.


            Resolved: (i) To note the progress made on public realm schemes and the Local Committee’s current financial position.


            (ii) That the following schemes be approved and the total estimated cost of £38,900 be met by funding £23,900 from the Committee’s public realm capital allocation and £15,000 by converting capital to revenue:


            Land opposite All Saints Church, All Saints Road – Replace bollards and renovate grass area – 1, 2 and 3 All Saints Road - £7,000.


            St Nicholas Churchyard, Gibson Road – Replace chains to repair the fence - £1,500.


            Oak Close, Sutton – Replace bollards, posts and chains with character posts and chains and tidy vegetation - £4,000.


            Rectory Road, Sutton – Provision of street trees, pits and maintenance - £4,000.


            Manor Park, Sutton – Installation of solar lighting in trees - £2,000.


            Manor Park, Sutton – Lockable community notice board and installation - £1,900.


            Sutton West ward – Street trees for empty tree pits - £1,500.


            Crown Road, Sutton – Grant to Sutton Housing Partnership for the installation of a rockery - £2,000.


            Various parking schemes approved by Minute 24 above - £15,000.


(iii) To postpone expenditure of £5,000 on the following scheme pending a review of the condition of the existing signs and a further report at the Committee’s next meeting:


            Landseer Conservation Area – Replace 12 road name signs with heritage style road name signs with ‘Landseer Conservation Area’ on them.




The next meeting of the Local Committee will be held on 25 November 2014 at 7.00 pm at the Salvation Army, Benhill Road, Sutton.


Resolved: To note that the Local Committee’s next meeting will be on Tuesday, 25 November 2014 at 7:00 pm at the Salvation Army, Benhill Road, Sutton.