Agenda and minutes

Sutton Local Committee
Thursday, 20th July, 2017 7.00 pm, MOVED

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Davena Palmer, Committee Services Officer  Tel: 020 8770 4990, Email:

No. Item


Welcome and Introductions


The chair welcomed all those present.


Apologies for absence


Apologies for absence were received from Councillors Penneck and Mirhashem.



Declarations of Interest


There were no declarations of interest.


Minutes of the last meeting pdf icon PDF 154 KB

To approve as a correct record the Minutes of the meeting held on 14 March 2017.


RESOLVED: that the minutes of the meeting held on 14 March 2017 were agreed and signed as a correct record.



Order of Items


The chair announced that item 12 on the agenda would be the next item of business heard.



Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for urgency.


London Fire Brigade (LFB) officers Ian Frame and Keeley Smith gave a verbal update on the work the LFB have been doing in the aftermath of the Grenfell Tower fire. The work included:


  • Carrying out fire risk audits on all buildings 4 floors and higher, focussing on community safety and operative responses
  • Conducting joint visits and working with housing providers to rectify any safety issues that are identified
  • Offering home fire safety assessments, which residents can schedule through the LFB on website or by calling the switchboard


The LFB officers explained that within the borough fire crews have visited the Chaucer and Balaam Houses to familiarise themselves with the blocks, and also invited crews in Croydon and Merton to do the same as they provide back-up services. The number of fire engines that attend high rise building fires have been increased and will now also include a fire ladder as standard.

The LFB officers encouraged residents to:


  • To book fire home safety assessments
  • Keep communal areas in building clear
  • Park responsibly to allow for access for emergency service vehicles
  • Close communal doors to protect the exit routes for residents
  • Pick up a free fire alarms from either fire stations or council offices


Local residents raised questions regarding the locations of high ladders in proximity to Sutton and public access to the fire risk audit outcomes. LFB officers explained that the high ladders are placed strategically around London, with the closest to Sutton located in Forest Hill. Minor risks identified in audits are shared with the responsible person of the building, but enforcement notices issued for higher risks are held on a public register.  


Trevor Smith, local resident, asked for clarification on whether Sutton has a major incident strategy and what agencies it works with. LFB officers said the LFB were currently working on the New London Safety Plan which councils can contribute to. Victoria Jeffery, Head of Local Place and Engagement, clarified that council emergency plans are tested on a regular basis and following the Grenfell Tower fire all plans will be updated.


The Chair commented that the next Sutton Local committee meeting will have a ‘keeping yourself safe’ theme.


Update from the Safer Neighbourhood Team

An update on the three ward priorities in the area and community safety issues.


Indicative timing: 15 minutes


Due to apologies this item was withdrawn.


Public Question time

This item is an opportunity for members of the public to raise points or questions about local issues that are not already on the agenda.


If you wish to submit a question prior to the meeting, please send it to at least 5 days in advance and we will endeavour to obtain a written response for the meeting. 


Please be aware your question and name will be published in the minutes of the meeting.


Indicative timing: 15 minutes


Jeff Hayward, local resident, questioned how far the council and TfL have been involved with the proposal for 5 doctor’s surgeries to be merged at the Robin Hood Lane site. Councillor Simon Wales responded that the site is owned by the Council but they have no jurisdiction over GP practice locations or transport provisions.


Emily Brothers, local resident, raised concerns regarding data protection breaches and questioned why she received an email from a ward councillor about the Sutton Local committee meeting, which included a request for donations to the Liberal Democrat Party. Councillor Ruth Dombey responded that data and email addresses held by the Council are held separately from political parties, so it is unknown why the email was sent.


Alexander McLeish, of the Greenshaw Residents’ Engagement Group commented that the Council’s position in relation to the potential GP surgery merge was passive and argued the council should start to make any impact it can. Councillor Ruth Dombey responded that the Council will seek to persuade and influence the GP practices and Transport for London (TfL), and will formally respond during any consultation period.


Tony Collins, of Friends of Manor Park, queried whether the ecology centre in Carshalton had closed down. A local resident confirmed the ecology centre had moved to Stonecourt Lodge.



Parking Strategy in the local area pdf icon PDF 2 MB

Highways officer Mehmet Mazhar to host an engagement session regarding the parking strategy within the local area.

Indicative timing: 30 minutes


Mehmet Mazhar, Strategic Management Consultant for Highways & Transport, gave a presentation regarding the parking strategy within the local area.


Local residents asked for clarification regarding electric cars, CO2 emission based resident permits and walking as part of the strategy. The Strategic Management Consultant explained that electric cars and a walking strategy were being considered and developed within the strategy, and more details regarding CO2 emission based permits was available on the Council website.


Members asked how fluid and adaptable the strategy will be. The Strategic Management Consultant responded that a holistic and adaptive approach was being taken and that Highways are flexible and do go back and review schemes to ensure they are fit for purpose.


Local residents queried whether Controlled Parking Zones (CPZ) were assessed on a street-by-street to basis or based on specific areas as a whole. The Strategic Management Consultant confirmed that decisions are taken on a street-by-street basis.



The Local Implementation Plan pdf icon PDF 135 KB

Highway officer Hitesh Wadher to present the committee with the most recent recommended schemes for TfL LIP programme funding.


Indicative timing: 15 minutes

Additional documents:


Hitesh Wadher, Senior Professional Engineer for Highways & Transport, presented the report.


Alexander McLeish, of the Greenshaw Residents’ Engagement Group questioned why a 20mph limit across the board could not be introduced as part of the parking strategy, as has been done under Wandsworth Borough Council. The Senior Professional Engineer explained that this would have to be looked at as a separate issue from the parking strategy, and that there were no currently no plans to introduce a blanket 20mph limit.


Members commented that feedback received from other boroughs is that targeted zones work better than set limits as drivers aren’t reminded of the 20mph limit in wider zones. Members asked that officers contact Wandsworth Council to discover more about their plans.


Councillor Ruth Dombey motioned for the first two proposed schemes at 3.8 of the report to be prioritised with equal importance to which members were in agreement.


RESOLVED: that the proposed schemes within the report be agreed for inclusion in the submission to TfL in October 2017 for the 2018/19 programme.



Local Transport Fund pdf icon PDF 121 KB

Highways officer Hitesh Wadher to present recommendations for 17/18 schemes to fund.


Indicative timing: 15 minutes



Additional documents:


Hitesh Wadher, Senior Professional Engineer for Highways & Transport, presented the report.


Emily Brothers, local resident, asked what progress had been made about protecting people on Burnell Road. The Senior Professional Engineer responded that they would be looking at those concerns in time, when the resources are available.


Members and local residents raised concerns regarding the bus garage and buses backing up on Bushey Road and requested officers enter discussions with the bus garage and look at what enforcement could be used, to address the issue



  1. The schemes listed in the table at paragraph 3.4 of the report be agreed as schemes to be progressed using the £16,505 Local Transport Fund (LTF), allocated to this committee
  2. Authority be delegated to the Assistant Director, Environment, Housing and Regeneration Directorate, Safer and Stronger Communities to take all necessary steps to implement the agreed LTF schemes, including commencing any necessary statutory consultations.



Appointment of Community Representatives

An application for the appointment of a Community Representative has been received from Chaucer Gardens Resident’s Association


It is RECOMMENDED that the Sutton Local Committee appoint Dave Cabot to represent Chaucer Gardens Resident’s Association on the Local Committee, and Michael McFadden be appointed as his substitute.





RESOLVED: that Dave Cabot be appointed to the Sutton Local Committee to represent Chaucer Gardens Residents’ Association, and Michael McFadden be appointed as his substitute.


Public Realm Projects and Neighbourhood Grants pdf icon PDF 113 KB

Locality Lead Officer, Paul Brockwell, to deliver a report on the Public Realm budget, introduce new schemes for consideration by the Committee and remind Committee members of new Neighbourhood Grant Schemes agreed through delegated decision.


Indicative timing: 15 minutes




Additional documents:


Paul Brockwell, Lead Locality Officer, presented the report.


Local residents questioned whether a neighbourhood grant could be applied for in addition to funds from the Military Community Covenant for a veteran’s event. Victoria Jeffery, Head of Local Place and Engagement responded that she would need to check whether funding is still available with the Military Community Covenant and would put local residents in contact with the WWI steering group in Sutton.


Maggie Sheppard Friends of Quarry Park raised concerns with the Neighbourhood Grant application procedure. The Head of Local Place and Engagement responded she would be in touch to discuss feedback and review the process.


Alexander McLeish, of the Greenshaw Residents’ Engagement Group commented that the group was not fully consulted regarding the implementation of completed scheme SL/1516.13. Members requested the Lead Locality Officer go back to assess the bin locations in consultation with the residents, and look at the processes and procedures regarding the implementation of agreed schemes.


Members requested a new scheme to request for at least 10 replacement trees in Sutton West. Members requested a further scheme to address speeding on the sharp bend of Grennell Road. The Chair confirmed that highway officers have agreed to address this as one-off scheme and requested the costings be presented to the next committee.


Ron Faithful, local resident, asked in relation to the gas works site parking, when consultation would begin with local residents. The Chair confirmed that there has been a meeting with the residents of Vale Road which is being used as a pilot for the blue zone.


The Chair commented that public realm scheme SL/ 1617.12 regarding the Sutton Green toilet block refurbishment, may need to come back to the next committee meeting to request approval for further funds, for the installation of two toilets as opposed to one.



  1. The sum of £2,580 from Public Realm capital be approved to supply and fit black coated gates and posts to the Bushey Road entrance of Victoria Gardens. Also to supply and fit two sections at the High Street entrance.
  2. The sum of £2,000 from Public Realm capital be approved to supply and erect one lockable, black heritage design noticeboard for the Benhill Residents Association.
  3. The sum of £180 from Public Realm revenue be approved to supply and plant a tree in Orchard Road.
  4. The sum of £600 from Public Realm revenue to supply and plant two trees in Beauchamp Road.



Date of next meeting

The next meeting of the Sutton Local Committee will take place on 5 September 2017 at 7pm at a location to be confirmed.


The next meeting of the Sutton Local Committee will be taking place on the 5 September 2017 at 7pm. The venue is yet to be confirmed.