Agenda and minutes

Sutton Local Committee
Tuesday, 5th December, 2017 7.00 pm

Venue: Holy Family Church, 9 The Green, Sutton SM1 1QT, UK

Contact: Charles Yankiah, Committee Services Officer  Tel: 020 8770 4990, Email:

Link: audio recording

No. Item


Welcome and Introductions


The Chair welcomed those present to the meeting.


Apologies for absence


Apologies were received from Councillor Vincent Galligan and Helen John (Burnell & Lewis Residents’ Association), Barry Brunton (Sutton Garden Suburb Residents’ Association), Rob Hardy (Sutton United FC) and Dave Cabot (Chaucer Gardens Residents’ Association).


Declarations of Interest


There were no declarations of interest.


Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for urgency.


The Chair agreed to accept the following item as an urgent item:


  • Sutton Remembers World War I: The War Graves


Councillor Steve Penneck addressed the Committee regarding the War Graves and provided the Committee with information relating to raising the profile and seeking volunteers to assist with research and exhibition space for 2018.



Minutes of the previous meeting pdf icon PDF 138 KB

To approve as a correct record the Minutes of the meeting held on 5 September 2017.


The minutes of the meeting held on 5 September 2017 were agreed and signed as a correct record.



Update from the Safer Neighbourhood Team

An update on the three ward priorities in the area and community safety issues.


Indicative timing: 20 minutes


Sgt Pete Nicholson provided an update on the 3 ward priorities in the area and community safety relating to:

  • Burglary
  • Theft of Motor Vehicle
  • ASB


The Committee and members of the public took the opportunity to ask questions regarding the information presented.


Sgt Nicholson confirmed that the Chief Inspector was in control of all pursuits and instructions had been circulated accordingly and all leads relating to shoplifting were followed up and where an offence was committed and there was CCTV available then further investigations are carried out.


The Committee agreed to note the update.



Parking Strategy Update

Highways Officer Mehmet Mazhar to deliver a presentation and verbal update on the current parking strategy.


Indicative timing: 30 minutes



The Chair apologised for the absence of Mehmet Mazhar (Highways Officer).


Hitesh Wadher, Highways & Transport, provided the Committee with an update on the Parking Strategy. Stage 1 consultation is currently out with deadline for response by 18 December.


The Committee and members of the public took the opportunity to ask questions regarding the circulation of the questionnaire and some streets being missed out, the timeframe for the consultation and the questionnaire not being a localised consultation but rather generic to the borough.


Councillor Dombey sought assurances from the Highways Team regarding arrangements being made to re-circulate the questionnaire in the streets that were missed out and that the deadline be extended into the New Year to facilitate late submissions.


Hitesh Wadher, Highways and Transport informed the Committee that he would discuss with his team how the questionnaire can be re-circulated to the missed streets and try and make arrangements for copies of the questionnaire to be hand delivered if necessary or made available in the Civic Offices. He stated that the delivery programme for the parking strategy is over 5 years, the current stage 1 consultation will be followed by a stage 2 consultation with specific proposals. There will be a vast amount of data to process and analyse from the returned questionnaires before implementation can take place in the following year.


The Chair encouraged all residents to complete the Parking Strategy Questionnaire and to submit it before the deadline and that Councillors should contact the Highways and Transport team and inform them of any streets that did not receive a copy of the questionnaire.


The Committee agreed to:


  1. Note the update.


  1. The Highways and Transport Officers making arrangements for the questionnaire to be re-circulated to the missed streets and copies of the questionnaire being made available in the Civic Office reception.



The Sutton Plan pdf icon PDF 306 KB

A project brief on what exactly is The Sutton Plan and how the Council and other local agencies such as the health service and police are seeking to work together better through the Plan for the borough as a whole.


Indicative timing: 30 minutes



Jessica Crowe, Assistant Director of Customers, Commissioning & Governance, provided an update on The Sutton Plan and how the Council and other local agencies were working together.


The Committee and members of the public took the opportunity to ask questions relating to the NHS and its communication and sharing practices, data sharing among all partners, what cuts to services were planned, and public scrutiny of The Sutton Plan and its implementation plans.


Jessica Crowe informed the Committee that there were a number of barriers to overcome including the local NHS’s ability to collaborate freely on local initiatives as it was still subject to national directives, but partners were working well together, including on a single data sharing agreement that would work for all. She also confirmed that there were no specific cuts planned as a result of the Sutton Plan work but it was all about improving services to avoid costs later on and that the entire process would be open and transparent with regular public reports to councillors. She drew the Committee’s attention to the Sutton Plan website: for further information.


The Committee agreed to note the presentation and thanked Jessica Crowe for attending.



Neighbourhood Services Update pdf icon PDF 745 KB

Service update from Neighbourhood Manager Robert Woodbridge that will focus on the new service comprising of Waste, Street Cleansing and Parks.


Indicative timing: 20 minutes



Robert Woodbridge, Neighbourhood Manager provided an update on the neighbourhood services in the wards relating to:


  • Working with Local Committees
  • Waste and Streets
  • Parks
  • Parks projects and activities and
  • Christmas Collections


The Committee and members of the public took the opportunity to ask questions relating litter and leaf-picking, the standard and checks being made to the litter and leaf-picking teams, abandoned vehicles and frequency of street cleaning and leaf-picking.


Robert Woodbridge informed the Committee that there have been recent changes to schedules and frequencies across the Borough so there have been areas that need more attention. Regular checks are made and areas are monitored by Neighbourhood Services. Leaf picking started late and will be done over a 12 week period and it is scheduled to be cleaned twice over the period, however there are about 1600 roads in the borough and it will take some time.


The Committee and members of the public raised concerns relating to the cleanliness of the borough and the lack of response. Local residents were encouraged to report things, but it was felt as though there was a lack of response to issues being raised by local residents.


Robert Woodbridge encouraged residents and Committee Members to continue to report issues in order that it can be logged and informed the Committee that his team would look into any non-responded complaints and raise this with the contractors directly.


The Committee agreed to note the update.



Appointment of Community Representatives



Indicative timing: 5 minutes



There were no appointments to be made.


Public Realm Projects and Neighbourhood Grants pdf icon PDF 129 KB

Locality Lead Officer, Paul Brockwell, to deliver a report on the Public Realm budget, introduce new schemes for consideration by the Committee and remind committee members of new Neighbourhood Grant Schemes agreed through delegated decision.


Indicative timing: 15 minutes



Additional documents:


Paul Brockwell, Locality Lead Officer?, presented a report outlining public realm schemes and provided updates relating to:


  • Completed schemes
  • In progress schemes
  • New schemes


The Committee and members of the public asked questions relating to the Sutton Green toilet block refurbishment and the chosen proprietor, the timescales for completion of the refurbishment, the licence granted.


Questions were also raised with regard to Rosehill Park West dangerous bend where urgentaction is to be taken following several vehicle collisions that have taken place and double yellow lines are being progressed.


Paul Brockwell informed the Committee that at present the project will begin after Christmas and would be completed by March 2018 with the new proprietor being given a 6 month renewable licence due to the land not being owned by the Council who can only grant a licence and not a lease.


A local resident enquired about tree planting and removal of trees from pathways and replanting elsewhere in the borough due to being able to construct a driveway.


The Chair informed the Committee that the Council did not allow for trees to be removed to construct driveways or dropped kerbs and would only allow for trees to be removed if they were unhealthy


Councillor Wales enquired if his ward would be able to bid for another 10 trees and gym equipment for Perret’s Field.


Paul Brockwell informed the Committee that there was still funding left in the budget for this year and local residents and Committee Members should be encouraged to submit bids for the funding before the end of year deadline in March 2018.


Resolved that Sutton Local Committee:


  1. Approve £10,000 additional sum for the inclusion of a second toilet and planters at the proposed Sutton Green cafe toilet block from Public Realm Capital.


  1. Approve £455 for a new street litter bin to be located in the public rights of way footpath at the corner that meets Beulah Road from Public Realm Capital.


  1. Approve £5,000 of Public Realm Capital for officers to assess the Rose Hill Park West bend against the safety criteria of the parking policy and develop appropriate mitigations.



Public Question time

This item is an opportunity for members of the public to raise points or questions about local issues that are not already on the agenda.


If you wish to submit a question prior to the meeting, please send it to at least 5 days in advance and we will endeavour to obtain a written response for the meeting. 


Please be aware your question and name will be published in the minutes of the meeting.


Indicative timing: 15 minutes





Andrew Beham, local resident, submitted 3 questions which officers had previously responded to, however, he expressed his unhappiness with the responses and questioned why it would take up to 5 months for the Council to respond to and act upon the issues raised relating to signs across the Borough.


Hitesh Wadher responded and informed the Committee that the issues raised would be fed back to the relevant officers in the Highways and Transport Team.


Councillor Penneck stated that it should be taken up as a generic issue to be raised in the relevant meetings in front of the appropriate officers as residents are doing the right things that they have been asked to do, via email, the website and in writing and the Council is not responding and will lose credibility.


The Committee noted the concerns raised.



Date of next meeting

The next meeting of the Sutton Local Committee will take place on 1 March 2018 at 7 pm – Location TBC


The next meeting will be held on 1 March 2018 at a venue to be confirmed.

The Chair thanked the Committee and local residents for attending and wished everyone Season’s Greetings and a special thank you to Paul Brockwell for his efforts in arranging the Committee meeting with a festive theme.