Agenda and minutes

Sutton Local Committee
Thursday, 13th December, 2018 7.00 pm

Venue: Salvation Army, 45 Benhill Avenue, Sutton, SM1 4DD

Contact: Gus Ackah, Committee Services Officer  Tel: 020 8770 4990, Email:

Link: Audio Recording

No. Item


Welcome and Introductions


The Chair welcomed all those present.


Apologies for absence


Apologies for absence were received from Councillor Ruth Dombey and Councillor Kevin Burke.


Declarations of Interest


There were no declarations of interest.


Minutes of the previous meeting pdf icon PDF 108 KB

To approve as a correct record the Minutes of the meeting held on 6 September 2018.


RESOLVED: that the minutes of the meeting held on 6 September 2018 were agreed and signed by the Chair as a correct record.


Sutton Music Service Festive Performance

A brief on the Sutton Music Service followed by festive carols performed by a brass band and the Sutton Youth Choir from The Cognus Sutton Music Service.


Indicative Timing - 20 Minutes


Lewis Gibbs, Head of Sutton Music Service, provided a brief on the Cognus Sutton Music Service.


Carols were performed by a brass band of the Sutton Youth Wind Orchestra and Sutton Youth Symphony Orchestra.



Public Question Time

This item is an opportunity for members of the public to raise points or questions about local issues that are not already on the agenda.


If you wish to submit a question prior to the meeting, please send it to at least 5 working days in advance and we will endeavour to obtain a written response for the meeting. 


Indicative Timing - 20 Minutes



The Chair explained that she received a request from Councillor Gray to hear the Parking Strategy Consultation as an urgent item at the meeting. However, due to short notice of the request sufficient time would not be provided for a pertinent officer to attend to respond to residents’ enquiries. The Chair explained that Public Question Time would be extended to allow more time for residents to ask questions on the Parking Strategy Consultation.


Referring to the published public questions 1 and 2, Keith Percy asked how a response from Transport for London (TfL) would be corresponded with him. The Chair responded that they will request TfL respond to the council and if TfL do not include Mr Percy in the response, officers will ensure they relay the message.


Referring to public question 5, Andrew Behan asked a supplemental on what action the ward councillors will take to resolve a faulty illuminated height restriction sign. The Chair apologised on behalf of Council Officers for the delay in resolving this issue. Councillor Penneck explained that they have recently been informed that the reason for the delay was the cost of road closure of Collingwood Road and when this is closed they will ensure that the signage is fixed.


Referring to public question 4, Helen John questioned that the issue of unswept streets is persisting. Paul Brockwell, Locality Lead Officer explained that the specified way to report issues is via the ‘Report It’ function on the council’s website, to which residents are assigned a case reference number and provides inspectors with a clear audit trail to escalate when Veolia have not resolved enquiries. Alternatively, residents can call the contact centre where the issue will be logged on their behalf.


Referring to public question 5, Councillor Mirhashem provided clarification on the personnel and timing factors which go in to applying double yellow for various roads and explained to the resident that the quickest and effective way to propose double yellow lines was through the parking strategy consultation.


Councillors Gray and Bande commented for the parking consultation to be extended due to issues residents have faced in accessing online information for their localities and the disparity between the digital and paper maps.


Local residents raised the following concerns regarding the parking strategy consultation:


  • charges of parking permits
  • costs of Controlled Parking Zone (CPZ)
  • that the consultation be started again, suspended or extended
  • that the parking strategy was poorly communicated and insufficient information was supplied on the consultation
  • difficulty in locating their respective roads on the website
  • difficulty in reviewing maps on the website.


The Chair explained that she will communicate to officers the concerns expressed on the parking strategy consultation.



Age UK

An update from Age UK to raise awareness of the work they do in the borough and how they can help local residents.


Indicative Timing - 30 Minutes


Nicola Upton, CEO of Age UK, Sutton, provided an update on the work Age UK carry out in the borough and the support provided to local residents.


A resident asked what was the primary request from Age UK Sutton of the Council. The CEO responded that they were many admirable commitments from the Council and the Clinical Commissioning Group (CCG) to prioritise older residents in the borough; however, as a supporting partner, they required corresponding financial resources from the authorities to be able to contribute to priorities.


Councillor Bande questioned the impact the parking strategy would have on the Age UK Sutton workforce. The CEO responded that anything that makes it more difficult to visit service users would be challenging and Age UK Sutton has provided contributions to the consultation.




Update on The Heritage Action Zone pdf icon PDF 11 MB

To inform the Committee of the partnership work being undertaken to support local heritage and promote economic growth in Sutton Town Centre.


Indicative Timing - 30 Minutes


Mandar Puranik, Area Renewal and Regeneration Programme Manager delivered a presentation on the Sutton Heritage Action Zone.


A local resident asked if the council has any enforcement powers to instruct landlords to make changes - such as to frontages -  to preserve the heritage of local buildings. The Area Renewal and Regeneration Programme Manager responded that within the conservation area, the council has more powers of planning enforcement to ensure that landlords comply with local heritage and regulations.


A local resident asked when the shop front and heritage grant project is due to be completed and when they will be able to see renewed shop fronts in conservation areas. The Area Renewal and Regeneration Programme Manager responded that the partnership scheme in conservation areas heritage grant project in partnership with Historic England runs until September 2020 and the initial properties are expected to be completed by late 2019.


A local resident asked if there are proposals to protect the heritage of the ‘locally listed’ Prince Regent Pub, which is in a state of dereliction. The Area Renewal and Regeneration Manager replied that these concerns will be taken back to officers in the planning department to discern what action can be undertaken.



Public Realm Projects and Neighbourhood Grants pdf icon PDF 139 KB

Locality Lead Officer, Paul Brockwell, to deliver a report on the Public Realm budget, introduce new schemes for consideration by the Committee and remind committee members of new Neighbourhood Grant Schemes agreed through delegated decision.


Indicative Timing - 20 Minutes


Additional documents:


Paul Brockwell, Lead Locality Officer introduced the report.




  1. £2,504 to plant five new trees in the Sunningdale Road area from Public Realm Revenue be approved.
  2. £6,035 for a new roundabout located in Seears Park Playground from Public Realm Capital be approved.
  3. £6,671 earmarked from the 2019/20 Public Realm budget for the annual hanging baskets for the local committee area from Public Realm Revenue be approved.



Any urgent items brought forward at the discretion of the Chair

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances in accordance with S100B(4) of the Local Government Act 1972.



No urgent business was raised.


Date of next meeting

The next meeting of the Sutton Local Committee will take place on 28 March 2019 at 7 pm at Salvation Army, 45 Benhill Avenue, Sutton, SM1 4DD.



The next meeting of the Sutton Local Committee will take place on 28 March 2019 at 7 pm at Salvation Army, 45 Benhill Avenue, Sutton, SM1 4DD.