Agenda and minutes

Sutton Local Committee
Tuesday, 8th September, 2015 7.00 pm

Venue: Salvation Army, 45 Benhill Avenue, Sutton, SM1 4DD

Contact: Susanne Wicks, Committee Support Team Leader  Tel: 020 8770 6540 | Email:  susanne.wicks@sutton.gov.uk

Items
No. Item

15.

Apologies for absence

Minutes:

Apologies for absence were received from Paul Nathan, Valerie Grant, Maggie Sheppard, Chris Carter and Steve O’Connell.

16.

Declarations of interest

Minutes:

There were no declarations of interest.

17.

Minutes of the last meeting pdf icon PDF 119 KB

To approve as a correct record the Minutes of the meeting held on 2 June 2015.

Minutes:

The minutes of the meeting held on 2 June 2015 were agreed as an accurate record and signed by the Chair.

18.

Update from the Safer Neighbourhood Team

An update on the three ward priorities in the area and community safety issues.

 

Indicative timing: 10 minutes

Minutes:

Inspector Kathy Morteo advised the Committee that over the summer there had been six residential burglaries in Sutton Central, five in Sutton West and six in Sutton North. Over the same period, there had been six thefts from motor vehicles in Sutton Central, three in Sutton West and 13 Sutton North.

 

Inspector Kathy Morteo also advised the Committee that there had been some staffing changes within the Safer Neighbourhood team; Simon Alexander had moved to be a Town Centre Supervisor while Simon Curson has joined as a Police Sergeant. Tom O’Donovan had left the team and Kevin Monk was replacing him from 28 September.

 

On 22 September a Ward Panels meeting would be taking place. Councillor Ruth Dombey requested further details on these meetings and to be invited in future as she was the area representative. Inspector Morteo confirmed she would contact Councillor Dombey with details. Also on 22 September, the Safer Neighbourhood Team were going to review all second hand phone shops, which was part of a Metropolitan-wide initiative.

 

The Committee were informed that speeding was topic the Police were concentrating on the area and work was being done with the Council’s Head of Highways and Transport. In the coming months the Police were taking part in the Christmas tree campaign and further details would be circulated nearer to the event.

 

The Safer Neighbourhood Team acknowledged the issue of drinking on Sutton Green and Inspector Morteo had requested her team look at extending the dispersal zone to cover this area. This would give Police the power to warn offenders and arrest, if necessary, over a 48 hour period at weekends.

 

Resolved: To note.

19.

Public Question time

An opportunity for members of the public to raise points or questions about local issues that are not already on the agenda for this meeting.  If it is not possible to answer the question at the meeting, a written response will be issued.  Please submit your questions to localcommittees@sutton.gov.uk .

 

Indicative timing: 15 minutes

Minutes:

Councillor Marlene Heron welcomed questions about local issues not otherwise covered on the agenda. Where questions could not be answered immediately, a response would be sought after the meeting.

 

Mrs Crook (Sutton resident)

 

Street lighting on Rectory Road has changed, and a resident has complained that the lamps are not as good as the previous sodium lamps. Concern has been raised by the resident that the outreach of the light is not as far, particularly by the street lamp by the goods yard. The resident queried whether the Council was intending to continue implementing the new street lamps.

 

Reply from Councillor Marlene Heron

 

Residents have complained that the new street lamps are brighter, but had not raised concerns that the light did not cover as large an area. A response from officers on the future plan for street lighting would be provided after the meeting.

20.

High Street Regeneration Toolkit pdf icon PDF 1 MB

Sarah Lomax, Economic Regeneration Officer to provide an explanation on how the community can use the online regeneration toolkit. 

 

Indicative timing:  15 minutes

Minutes:

The Economic Regeneration Officer, Sarah Lomax, presented an overview on the High Street Regeneration Toolkit. Following the economic recession town centres were impacted as shoppers had less disposable income and cut back on spending. Additionally town centres were impacted from increased competition from online retailers, supermarkets and out of town shopping centres. The Portas Review (2011) suggested that town centres required a different offer to survive. It suggested that community life and involvement was vital in fostering future town centres and high streets. The Council had developed a toolkit to help locally-led initiatives evolve in the new economic climate.

 

The toolkit provides a central resource for the community to access. It aims to inspire local groups who are interested in planning a community-led initiative and gives practical advice on how to develop projects with a community involvement. The Economic Regeneration Officer stated that it was important the community were involved and it was hoped that community representatives could be identified to promote and use the toolkit. Furthermore, there were opportunities for people to share their projects on the toolkit to make it a living and learning resource.

 

The Committee were shown the online toolkit, with particular reference as to how to arrange an event. This was one of six areas of interest (pop-up space, public space, shop fronts, town team, fundraising), of which information, support and advice was provided.

 

Councillor Steve Penneck stated that the Council were keen to support community groups and felt that the toolkit was an accessible resource which would be helpful to community groups, and not just for economic regeneration projects.

 

Councillor Ruth Dombey noted that there were many residents within the borough with particular expertise that the Council could consult when planning future projects. It was suggested that an online forum could be established to facilitate consultation.

 

Councillor Marlene Heron informed the Committee that consultation events were taking place outside ASDA on how to invest the £500,000 which had been awarded to regenerate the northern gateway of the High Street. These events were taking place on Wednesday 9 and Saturday 12 September.

 

Resolved: To note.

 

21.

Minor Parking Requests Funding 2015-16 pdf icon PDF 112 KB

Committee to receive a report from Gary Smith, Head of Highways and Transport on the recommendations for the current list of minor parking schemes in the area.

 

Indicative timing: 15  minutes

 

Minutes:

The Head of Highways and Transport, Gary Smith, presented a report on minor parking schemes within the local area. The Council had received 320 requests for 256 roads in the borough, 49 requests from the Sutton local area covering 39 roads. The report proposed six schemes to be progressed and residents would be contacted by the Council to discuss the plans and what could be implemented.

 

Councillor Vincent Galligan noted that it was important that roads were accessible to emergency and refuse vehicles, and consultation would take place with local residents on any proposals for these roads.

 

Councillor Ruth Dombey thanked officers for including Calthorpe Road on the list of proposals and requested that ward councillors viewed the resident letter before it was sent out.

 

Resolved: That

 

1.    A total of £9,000 be financed from the Local Transport Fund of £14,505 remaining for the Local Committee. The funding to cover investigation, Traffic Management Order and implementation costs for the schemes listed below.

 

Sutton Central Ward

·         Montpelier Road – Introduction of ‘footway parking’ to allow vehicles to park on both footways, ensuring sufficient space for prams and wheelchairs on the footways and allow safe passage for refuse trucks and emergency vehicles. In addition, the introduction of ‘at any time’ waiting restriction (double yellow lines) protection markings  to prevent obstruction of driveways and junction protection, improve sightlines, and improve road safety.

·         Reading Road – Introduction of ‘at any time’ waiting restriction (double yellow lines) markings to prevent obstruction of driveways, improve sightlines, and improve road safety.

 

Sutton North Ward

·         Benhill Wood Road junction with All Saints Road – Introduction of ‘at any time’ waiting restriction (double yellow lines) junction protection, extended on the northern kerbline until the start of the controlled parking zone. These markings will prevent obstruction, obstruction of driveways, improve sightlines, and improve road safety.

·         Calthorpe Gardens – Introduction of ‘footway parking’ to allow vehicles to park on both footways, ensuring sufficient space for prams and wheelchairs on the footways and allow safe passage for refuse trucks and emergency vehicles. In addition, the introduction of ‘at any time’ waiting restriction (double yellow lines) protection markings to prevent obstruction of driveways and junction protections, improve sightlines, and improve road safety.

 

Sutton West Ward

·         Overton Road – Introduction of ‘at any time’ waiting restriction (double yellow lines) junction protection markings to prevent obstruction, improve sightlines, and improve road safety.

·         Salisbury Avenue – Introduction of ‘at any time’ waiting restriction (double yellow lines) junction protection marking to prevent obstruction, improve sightlines, and improve road safety.

 

2.    Delegated responsibility to process, consider and resolve any objections received to the Traffic Management Orders be given to the Executive Head of Safer and Stronger Communities, in consultation with ward councillors and the Local Committee Chair.

22.

Parking in Sutton: Local Engagement session pdf icon PDF 61 KB

Highways and Parking Officers to lead a community engagement exercise in order to gather public concerns and issues related to traffic and parking in the local area

 

Indicative timing: 60 minutes

Minutes:

The Head of Highways and Transport, Gary Smith, led an engagement session on concerns and issues relating to traffic and parking in the local area took place. Councillors and residents were encouraged to identify problem areas and suggest solutions.

 

The Head of Highways and Transport informed the Committee that all feedback, attached as an appendix, would be reviewed and analysed by Highways officers, and that a report would be brought to the next Local Committee with suggested ways forward.

 

Resolved: That a report on possible schemes to resolve parking and traffic issues be brought to the next Local Committee.

23.

New Sutton Local Plan

Councillors to deliver a presentation to raise awareness of the Local Plan engagement which will be taking place in early 2016, and to explain to the public what participating in the engagement will involve 

 

Indicative timing:  20 minutes

 

Minutes:

Councillors Marlene Heron and Vincent Galligan gave a Powerpoint presentation regarding the Local Plan and encouraged residents to get involved in the consultation process. The Local Plan is the Council’s core planning document that contains planning policies which the Council considers planning applications against.

 

As part of the preparation of this new Local Plan the Council wishes to engage in early discussions with residents and businesses. Whilst there are ‘formal’ stages of consultations the Council will engage with residents throughout.

 

The Local Plan covers a period of 15 years and could take up to two years to complete.  It is needed to meet changing demands and trends and to ensure that growth is controlled and directed to appropriate areas to protect the quality and suburban nature of Sutton. It should set out a clear vision and be user friendly.

 

If residents would like to get involved or receive Local Plan notifications please email ldf@sutton.gov.uk.

 

Councillor Marlene Heron confirmed that the Council was planning for the tramlink, if it is to be extended to Sutton, to ensure that no new developments would need to be re-sited. Furthermore, the Council had created a housing development company that would build affordable, social and private housing for sale.

 

Mr Hardy stated that it was important that the Local Plan not only considered housing and employment, but also sports and leisure facilities for residents. By using redundant buildings, such as empty office blocks, effectively recreational and green spaces could be provided to residents.

 

Concerns were raised that within central Sutton high density developments were taking place, which included high-rise buildings. Councillor Marlene Heron stated that high-rise developments were only allowed within town centres as it brought more vitality to the high streets. Sutton had a number of green spaces within close proximity to the high street which residents were able to take advantage of, and these spaces would be guarded against development.

 

Resolved:  That an update from the consultation be brought to a future meeting of this Committee to ensure local conversation continues.

 

 

24.

Public Realm Projects and Priorities pdf icon PDF 171 KB

The Locality Lead Officer will present a report to the Committee, which outlines  new public realm schemes for approval and gives an update on the progress of current schemes.

 

Indicative timing: 10 minutes

Minutes:

The Locality Lead Officer, Chantelle Swaby, introduced this report and also delivered a short presentation detailing some of the completed public realm schemes and progress on current schemes. The Committee were informed that scheme SL/1415.20 (Manor Park bird boxes) had been completed since the publication of the agenda.

 

The Head of Highways and Transport, Gary Smith, informed the Committee that progress was being made on the highways schemes, and that the Local Committee would receive a refund for scheme SL/1415.8 (Land opposite All Saints Church) as this would be funded from the Highways budget.

 

The Chaucer Gardens scheme to resurface the pathway had been moved from the unfunded schemes and was to be considered for funding. The funds for this scheme were from the recycled funds from completed schemes.

 

The Committee were informed that £63,035 remained within the Public Realm budget and that councillors and residents could propose new schemes for funding by contacting the Locality Lead Officer. The Chair suggested that funding could be used to enhance the project to improve the northern end of the High Street or to invest in the redevelopment of the toilet block on Sutton Green.

 

Councillor Marlene Heron informed the Committee that the planters on the High Street and outside the Old Gasworks had been relocated to Throwley Way and Sutton Green. It was suggested that ahead of allocating funding next year for planters the locations are reviewed.

 

Resolved:

 

1.    That £1,335 be allocated to the resurfacing of the footpath adjacent to the football pitch area in Chaucer Gardens.

2.    Progress on current Public Realm schemes are noted.

3.    That the net balance, under Appendix A – Section 5 of the report, be recycled back to unallocated balances for completed schemes.  

25.

Neighbourhood Grants pdf icon PDF 100 KB

The Locality Lead Officer to present a report on grant applications approved under delegated authority since the last meeting of this Committee.

 

Indicative timing: 5 minutes

Minutes:

The Locality Lead Officer, Chantelle Swaby, introduced the report and notified the committee that five Neighbourhood Grants had been awarded since the last Local Committee meeting under delegated authority.

 

The committee were informed that there was a remaining budget of £3,819 for Neighbourhood Grants for 2015/16.

 

Resolved: To note

 

1.    Sutton Team Youth Group were awarded £1000 towards subsidising family costs for their active residential trip.

2.    Collingwood Residents Association were awarded £500 towards their fund day.

3.    Neighbourhood Watch were awarded £350 for targeted work within Sutton local wards.

4.    Chaucer Estate Resident Association were awarded £500 towards a summer fun day.

5.    Friends of Rosehill Park were awarded £540 for their community picnic.

26.

Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for urgency.

Minutes:

No urgent items were discussed.

27.

Date of next meeting

The next meeting of the Sutton Local Committee will take place on 3 November at 7 pm at the Salvation Army Centre.

Minutes:

The Committee noted that the next meeting will take place on 3 November 2015 at 7pm at the Salvation Army, Benhill Road, Sutton.