Agenda and minutes

Cheam North and Worcester Park Local Committee
Thursday, 17th March, 2016 7.00 pm

Venue: Christ Church with St Philip, Ruskin Drive, Worcester Park.

Contact: Fiona Bywaters, Senior Business Support Officer (Democratic Services), Tel: 020 8770 5122, Email:  fiona.bywaters@sutton.gov.uk 

Items
No. Item

41.

welcome and introductions

42.

apologies for absence

Minutes:

Apologies were received from Councillors Wingfield and Sangster for absence, as well as Councillor Broadbent for lateness.

 

Councillor Davey took the opportunity to welcome local MP Paul Scully.

 

43.

Declarations of Interest

Minutes:

Members declared interests regarding the following agenda items:

 

7. Multi Use Games Area - Daisy Fields.

Councillor Miguel Javelot, Non Pecuniary, had previously coached for many years alongside a current coach of Sutton Common Rovers while at Fulham Academy.

 

Councillor Nick Emmerson, Non Pecuniary, is a Friend of the Daisy Field.

 

 

44.

minutes of last meeting pdf icon PDF 210 KB

To agree as a correct record of the meeting held on 3 December 2015.

 

Additional documents:

Minutes:

The Minutes of the meeting held on 3 December 2015 were approved as a correct record and signed by the Chair.

 

45.

public question time

An opportunity for members of the public to raise points or questions about local issues that are not already on the agenda for this meeting.  If it is not possible to answer the question at the meeting, a written response will be issued.  Please submit your questions to:  localcommittees@sutton.gov.uk

Minutes:

Three written questions were submitted in advance, of which two were received on the day of the meeting. All public questions and their answers can be read in the Appendix to the Minutes.

 

46.

Order of Agenda Items

Minutes:

At the suggestion of the Chair, the Committee agreed to rearrange the order of the agenda as follows:

·         Item 7 – MUGA at the Daisy Fields.

·         Item 8 – Local Plan Consultation.

·         Item 9 – Public Realm Programme.

·         Item 10 – Neighbourhood Grants.

·         Item 6 – Residents’ Survey.

 

47.

Multi Use Games Area - Daisy Fields

Presentation from the following on proposals for the multi-use games area in the Daisy Fields:

Minutes:

Three presentations were given on the Multi Use Games Area (MUGA) proposed for the Daisy Field, followed by questions.

 

47a

Glenthorne School

Mr Hume, Head teacher, to present Glenthorne School’s proposed plans.

Minutes:

Mr Hume, Headteacher of Glenthorne High School, presented the proposed plans for the Reigate Avenue Recreation Ground, otherwise known as ‘The Daisy,’ assisted by three pupils. Three main options were explained:

 

·         Option 1: Installation of a 3G Multi-Use Games Area (MUGA) with low-level floodlights adjacent to the school.                                                                                                                                           

·         Option 2: Fence off and tarmac a narrow strip of Daisy to increase playground space parallel to the school.

 

·         Option 3: Collaboration with Sutton Common Rovers (SCR) to install a 3G Multi-Use Games Area and Clubhouse/Changing facilities/seating on school grounds.

 

Options 1 and 3 were reported to have considerable community support. A letter sent out by the school received 146 responses in two days with 136 respondents in favour of a MUGA on the Daisy (either of the School or Sutton Common Rovers) and just 3 wanting to keep the Daisy as it is. The remainder were in favour of Option 2. A petition led by Sutton Common Rovers has 400 signatures. Following communication with the Friends of the Daisyfield, the majority are in favour of Option 1 or 2.

 

With regards to parking, it was emphasised that the school will make its car park available for lettings in the evenings and on Sundays to reduce parking in residential streets, as well as seeking to loan or buy the parking area behind the Harvester car park for additional spaces.

 

47b

Sutton Common Rovers Football Club

Mr Justin Salmon, Club Development Manager, to present the Sutton Common Rovers Football Club’s proposed plans.

Minutes:

A presentation was given by Mr Justin Salmon, Club Development Manager of Sutton Common Rovers Football Club, along with Mr Darren Salmon. Three options were also presented:

 

·         Option 1: New all-weather synthetic pitch and pavilion to be located within the Reigate Avenue Recreation Ground site on Metropolitan Open Land (MOL), adjacent to the A217, with an entrance from the A217. Secured playing area squared from the existing school buildings to avoid trees and facility space for installation before the footpath.

 

·         Option 2: Pitch Location as per Option 1 with the Pavilion inclusive of a covered spectator area utilising the vacant strip of space that runs parallel to the existing school buildings.

 

·         Option 3: Pitch Location as per Options 1 and 2 with the Pavilion inclusive of a covered spectator area utilising the existing MOL land that Glenthorne High School currently utilises as a hardcourt play area.

 

Emphasis was placed on community availability and health benefits as well as sustainability.

 

47c

LBS Planning

Duncan Clarke, Senior Planner, to present Council option on the land within site allocation documents.

Minutes:

Duncan Clarke, Senior Planner for Sutton Council, presented next, referring to the site as S93 in the Local Plan. Mr Clarke gave some background to the site, explaining that the Daisy is designated Metropolitan Open Land as well as part of the Wandle Valley Regional Park and Metropolitan Green Chain. It is also adjacent to a site of importance for nature conservation.

 

Reference was also made by Mr Clarke to open access to space by ward, meaning the number of open hectares accessible per one thousand people per ward. Open space in the Stonecot Ward is already below the borough average and development on open space would push this further down the rankings. A review has taken place of Metropolitan Open Land, with assessment against eleven criteria and the importance of the Daisy is derived from its position within a chain. Further regard must also be given to the open views across the Daisy. However, the site is still under consultation.

 

At the conclusions of the presentations, the Chair invited questions and comments with points mainly relating to:

 

·         whether the facilities of the Life Centre had been considered,

·         any relevant Football Association requirements,

·         consultation of the local plan,

·         future demand for the MUGA, and

·         the importance of a resident-led process.

 

48.

Local Plan consultation

An update on the local plan consultation, followed by a breakout session led by Planning officers.

 

For those interested in asking questions or finding out more about the Local Plan, a separate localised meeting with planners is being held on 16 March 2016 at Sutton Life Centre, 24 Alcorn Close, SM3 9PX from 7-9pm with an exhibition running from 4-6.30pm.

Minutes:

Andy Webber, Head of Development Management and Strategic Planning, introduced the Local Plan, advising that a summary of consultation findings would be presented to the Housing, Economy and Business Committee in June 2016. A draft local plan would be presented in autumn 2016 in order to submit it for independent examination by the Secretary of State, with a public enquiry at the beginning of 2017. If accepted, the plan will be adopted as policy by summer 2017.

 

More details on the consultation can be found at:

 

https://www.sutton.gov.uk/sutton2031

 

A short breakout session followed, where those present formed small groups in order to discuss their views on the issues presented.

 

49.

public realm projects and priorities pdf icon PDF 449 KB

Chantelle Swaby, Locality Lead Officer, will present a report to the Committee, which outlines new public realm schemes for approval and gives an update on the progress of current schemes.

Minutes:

Locality Lead Officer Chantelle Swaby presented the Area Improvement and Public Realm Progress report. With regards to schemes already undertaken, the Officer reported that trees in Cuddington Recreation Ground and Dorchester Recreation Ground had already been planted and this would be reported in the next meeting as completed schemes. All other schemes are on track for completion by their planned dates.

 

Ian Price, Highways and Transport Officer, stated that the work from the public engagement sessions at the last meeting is ongoing and would be reported on at the next meeting. A brief overview of the Church Hill Road speed surveys was given, with the Chair interjecting that a reason for the delayed investigation was speed bumps being put in at the wrong height. Other items concerned minor parking schemes and requests for yellow lines. Nearly all these items were included in the current round of traffic management orders advertised. The statutory consultation period of these orders ended on the 11March and comments are currently under review before deciding which actions need to be recommended to Members.

 

The Locality Lead Officer then highlighted completed schemes. No new unfunded schemes had been added but the Locality Lead Officer reminded the Members and community representatives that the budget allocation meeting is set for the 20 April 2016, 7pm at the Civic Centre. The total sum remaining in the allocation for this Committee for the year was £7731.

 

Councillor Bourne suggested that the Locality Lead Officer remind those present of the possible projects which could be put forward at the budget allocation. The officer referred to the project information document which had already been e-mailed with a deadline of the 21 March 2016.

 

Resolved: That the Cheam North and Worcester Park Local Committee:

 

1.    Notes the progress of current 2015/16 schemes.

 

 

 

50.

Neighbourhood Grants

A presentation to outline new applications for neighbourhood grant consideration. Alan Plant (CHAPRA) has been invited to present to the committee.

Minutes:

On behalf of CHAPRA (Church Hill, Abbotts and Priory Residents Association), Alan Plant gave a brief presentation on the neighbourhood grants from the applicant’s perspective, offering to assist those who wished to apply.

 

The Chair thanked Mr Plant for his presentation and welcomed his views to encourage others to apply.

 

Simon Densley, representing Friends of the Daisyfield, spoke of a successful grant application relating to tree planting on the Daisy and wished to find out how to bid for a sum greater than a £1000, possibly up to £3000, for next year. The Chair answered that Mr Densley was welcome to apply for a neighbourhood grant and reminded the representative that the Woodland Trust would be willing to provide trees for free if people were found to plant them.

 

51.

2015 Residents' survey results

Chantelle Swaby, Locality Lead Officer, to present to the committee the results from the recent Residents’ Survey.

Minutes:

The Locality Lead Officer, Chantelle Swaby, presented the most recent residents’ survey results. The survey looked at satisfaction with council services, the local area, how well-informed and engaged residents felt, their perceptions of crime and resident health and well-being.

 

The full report can be found at: https://www.sutton.gov.uk/downloads/download/455/residents_surveys

 

52.

any urgent business, brought forward at the discretion of the chair

Minutes:

There was no urgent business.

 

53.

date of next meeting

The next meeting of the Cheam North and Worcester Park Local Committee will take place on 14 July 2016 at 7pm at Sutton Life Centre, Alcorn Close, Sutton, SM3 9PX.

 

Minutes:

The next meeting will be held on 14 July 2016, 7pm, at the Sutton Life Centre, 24 Alcorn Close, Sutton SM3 9PX.

 

Appendix to Minutes: Public Questions and Answers pdf icon PDF 116 KB