Agenda and minutes

Cheam North and Worcester Park Local Committee
Thursday, 12th January, 2017 7.00 pm

Venue: Christ Church with St Philip, Ruskin Drive, Worcester Park, KT4 8LG

Contact: Committee Services, Tel:020 8770 4990, Email:  committeeservices@sutton.gov.uk 

Items
No. Item

29.

Welcome and Introductions

Minutes:

Councillor Emmerson, acting as Chair, welcomed all those there present.

30.

Apologies for Absence

Minutes:

Apologies were received from Councillor Javelot (Chair) and Councillor Hookway (for lateness).

31.

Minutes of Last Meeting pdf icon PDF 145 KB

To approve as a correct record the Minutes of the meeting held on 6 October 2016.

 

 

Additional documents:

Minutes:

It was confirmed by the Committee Services Team Leader, Fiona Bywaters, that the appendix to the minutes in the agenda pack had been mistakenly attached from the committee of June 2016.


RESOLVED: that the minutes of the meeting held on 6 October 2016 be approved as a correct record, and be signed by the chair.

32.

Public Question Time

An opportunity for members of the public to raise points or questions about local issues that are not already on the agenda for this meeting.  If it is not possible to answer the question at the meeting, a written response will be issued.  Please submit your questions to:  localcommittees@sutton.gov.uk

 

Indicative time: 15 minutes

 

Minutes:

Written questions, and their answers, where provided in sufficient time before the meeting are included as an Appendix to the minutes.

 

The following questions were raised with either insufficient time to provide an answer prior to the meeting, or, on the evening:

 

Question: Elizabeth Bennett, Local Resident asked what is being done about the fly-tipping occurring at the top of Cheam Common Road next to the charity shop?

 

Answer: Councillor Samantha Bourne, Nonsuch Ward

Councillor Bourne responded that this issue was now being dealt with and encouraged all residents to report any fly-tipping to the Council.

 

Question: Richard Johnson, Local Resident

“Within the London Borough of Sutton, we have lost two libraries in as many years [the Mobile Library and Beddington Library]. I am told (now from more than one source across the Borough), that in addition, and within a timeframe of something like the next 10 weeks: Every Library Manager and every Assistant Library Manager within the London Borough of Sutton will be made redundant.

This would wipe out any current, hands-on knowledge and experience of managing the Borough’s libraries and library staff.

Are Councillors able to confirm whether such a drastic step is about to be taken?”


Answer: Councillor Richard Marston, Worcester Park

Councillor Marston responded that every Council in the country was unfortunately having to cut library services and the level of statutory service to be provided was under debate. With regards to the question of redundancy, this was answered in the negative and the future use of volunteers was highlighted.

 

Question: Peter Summers, Local Resident asked if there was any update about the road islands around the Bridgewood Road area.

 

Answer: Councillor Samantha Bourne, Nonsuch

Councillor Bourne answered that a consultation was underway, ending on the 19 January 2017 and then a judgment would be made

33.

Update from the Safer Neighbourhood Team

An update on the three ward priorities in the area, and community safety issues.

 

Indicative timing: 10 minutes

Minutes:

Sergeant John Eames attended the local committee in place of Inspector Neil Tyre. The update focussed on:

 

  • Anti-social behaviour;
  • Illegal parking;
  • Leaflet drop on burglaries;
  • Safety talks at local schools and to the over 60s;
  • An assault on a local Ward Officer.

 

Councillor Adrian Davey further commented on illegal parking around Brookfield Primary and expressed his thanks to those working on this issue. Councillor Samantha Bourne further added the situation in her ward with regards to the Cheam Common schools and Kingsmead Avenue, asking if the local police team could also check this area. The Sergeant responded that this was a priority across the Borough and would pass on this local knowledge.

 

Michael Freter, Hamptons Residents’ Association, disputed that there was no further concern with youth anti-social behaviour on the Hamptons, referring to a specific incident of the Boardwalk being set on fire. The Sergeant committed to raise this with the local officers.

 

Alan Williams, local resident, commented that the police had been frequently parked in Stone Place Car Park recently and asked what they were doing there. The Sergeant responded that this was likely traffic command or parks police but was unable to comment in detail.


Finally, Councillor Nick Emmerson reported that youths on mopeds were driving unsafely in the Reigate Avenue Recreational Ground (Daisy Field) but when police were called, they unfortunately turn up too late. The Sergeant commented that moped crime was a problem ‘met-wide’ and that engagement in a chase was limited for reasons of public safety. It was confirmed however, that operations had been conducted locally to combat this issue.

34.

South London Waste Partnership

Matt Clubb, Executive Head of Environment Commissioning, to provide the committee with a presentation on the Impact of the implementation of the South London Waste Partnership contract upon waste collection and street cleaning. To be followed by a Question and Answer session.

 

Indicative Timing: 30 minutes

 

Minutes:

Matt Clubb, Executive Head of Environment Commissioning, presented the item accompanied by Elsie Grace of Veolia.

 

Following the presentation, several questions were raised by Councillors. In response it was confirmed, that other Authorities had seen a reduction in waste since food bins were introduced, that an initial audit would look at arrangements for flats and that it was important to check individual packaging as to whether it was recyclable.

 

Alan Williams, local resident, enquired as to whether the bin men would return bins to be in front of properties. The Veolia representative confirmed that operatives are instructed to do so and that performance indicators would monitor this. In addition it was added that for houses without frontages, special bags would be provided free of charge to the equivalent capacity per year of what any other household would have with a bin.

 

Following further resident questioning on which items would go into which bin, the Veolia representative emphasised that this would be clear in a communication campaign. It was also confirmed that arrangements at the local tip would not change.

 

Peter Summers, local resident, enquired as to arrangements for large families. The Executive Head clarified the one-bin policy introduced in November 2015 but explained that legitimate concerns would be dealt with on a case-by-case basis. It was underlined that a no side waste policy is also in place.


Finally, nappies were raised as a concern which the Veolia representative recognised as shared in other areas. The representative also explained that this had been raised at previous local committees and following verification, no complaints had in fact been received elsewhere.

35.

Review: Stone Place Car Park pdf icon PDF 95 KB

Lynn Robinson, Senior Traffic Engineer to present the outcome of investigation into the one way system and mitigating the effect on residential noise and the enforcement of planning conditions.

 

Indicative Timing: 15 minutes

 

Additional documents:

Minutes:

Lynn Robinson, Senior Engineer - Highways and Transport, presented the report, apologising for the delay in the matter returning before committee.

 

The acting Chair acknowledged a question submitted by Richard Johnson which could not be answered prior to the Committee due to time constraints (as included in Appendix B). The Member-Officer Protocol, as contained in the Constitution, was referred to, specifically that in giving advice to members (and in preparing and presenting reports) it is the responsibility of the officer to express his/her own professional views and recommendations. It was confirmed that editorial control of reports lies, ultimately, with the Chief Executive, or, in the case of reports by other statutory officers, with the relevant officer, not Members.

The acting Chair asked Ward Councillors to contribute their local knowledge of the situation. Councillor Broadbent referred to a detailed report of December 2015, adding that he was satisfied that the recommendations of the current report showed serious consideration had been given to matters raised previously and that these concerns had been adequately responded to. The Councillor also referred to recent enforcement work of Council officers who were in discussions with Waitrose. Finally, the Councillor also wished to remind those there present of why the one-way system had been introduced in the first place, referring to Paragraph 4.1 of the report, and expressed his support for the mitigating actions and ongoing enforcement.

 

Angela Marriott, local resident, referred to a question she had submitted in advance and her desire for specific answers (see Appendix B).

 

Dr Ali, local resident, commented that the one-way system forced all HGVs to disturb residents by going through the car park and that enforcement against Waitrose would not prevent other vehicles using the car park outside of hours.

 

Richard Johnson, local resident, sought further information on air pollution but the Senior Engineer answered that this had already been responded to by Environmental Health Officers. Councillor Broadbent added that he could not see any justification for challenging the professional officer view on this. Councillor Wingfield also commented that one possible explanation for the increase in pollution, at the time stated by Mr Johnson, was local roadworks which had diverted traffic into Worcester Park.

 

RESOLVED: that

  1. It be agreed that the one way working be retained in Stone Place.
  2. Changes to the two humps and rumble strip in the car park, as shown on the plan, be agreed, subject to funding.
  3. The existing planning conditions continue to be enforced with regards to the times of deliveries to Waitrose Supermarket.

 

36.

Local Plan

Senior Planners, Duncan Clarke and Keith Fraser to provide an update to the committee on the progress of the ‘Local Plan.’

 

Indicative Timing: 30 minutes

 

 

Minutes:

Duncan Clarke, Principal Policy Planner, and Keith Fraser, Strategic Planning, presented the item.

 

Following the presentation, Councillor Broadbent asked whether residents would receive further informational leaflets. The Strategic Planner responded in the negative but did add that all those who had responded to the previous consultation, would be contacted again. The Councillor commented that he was pleased to see a number of his representations had been supported.


Finally, Richard Johnson, local resident, queried the housing targets mentioned in the presentation and whether these were broken down by Ward. It was answered that this was a borough-wide figure and that sites were distributed with an aim for sustainable locations.

37.

Sutton Filmmakers

Chair of the Sutton Filmmakers, Peter Leverick, to provide the committee with an update on their Participatory Budget Project which received local committee funding.

 

Indicative Timing: 20 minutes

 

Minutes:

Peter Leverick of Sutton Filmmakers introduced the item, providing an update on completion of a series of three short films on The Hamptons, The Daisyfield and Victoria House. An estimated completion date was given to be April or May 2017.

 

Councillor Davey recommended that the group contact Tony Brett Young, Community Representative, who was knowledgeable on the subject. Simon Densley, Community Representative, also volunteered his knowledge as a Friend of the Daisyfield.


Peter Summers, local resident, asked how the films could be viewed once available. It was answered that they would be available online and on DVD, perhaps with some screenings. Michael Freter, Community Representative, added that the film on The Hamptons would be shown at their Summer Fiesta.

38.

Public Realm Projects and Priorities pdf icon PDF 133 KB

Locality Lead Officer, Chantelle Swaby, to deliver a report on the Public Realm budget, introduce new schemes for consideration by the Committee and remind committee members of new Neighbourhood Grant Schemes agreed through delegated decision.

 

Indicative time: 10 minutes

 

Additional documents:

Minutes:

Chantelle Swaby, Locality Lead Officer, presented the item.

 

Simon Densley, Community Representative, thanked all those involved for getting the festive lights up by the Worcester Park Christmas Late Night. Councillor Bourne commented that there would be a significant amount of investigation work to ensure all goes smoothly in 2017. The thanks given were also supported by Councillor Hookway.

 

One question was raised by Councillor Broadbent who requested an update with regards to Rosedale Road/Richlands Avenue. The Locality Lead Officer commented that information was still awaited from Surrey Council, with Lynn Robinson, Senior Engineer - Highways and Transport adding that this was expected to be positive.


RESOLVED: that

  1. £797 for tree planting along Stonecot Hill pavement at the junction with
    Epsom Road be approved from Public Realm Revenue in 2016/17.
  2. £8,000 for current minor parking schemes which may need additional funding
    in order to complete TMOs, implementation and design, be approved from the Local Transport Fund in 2016/17.
  3. £4,889 for the development and implementation of a design to reduce noise
    from the one way system at Stone Place car park, be approved from the Local Transport Fund in 2016/17.
  4. The sum of £6,600 for the supply and installation of hanging baskets, barrier
    baskets and planters be earmarked as a request for funding from the 2017/18 Public Realm Revenue, subject to sums being made available within the 2017/18 budget cycle due for approval by Full Council in March 2017.
  5. The recycling of £554 of Public Realm Capital be approved as detailed under Appendix A, Section 5.
  6. The sum of £24,340 be earmarked for the supply and installation of 2017/18 festive lights across the three ward areas from Capital converted to Revenue funds.


In response, Councillor Davey requested a borough-wide approach to festive lights in 2017.

39.

Any Urgent Business Brought Forward at the Discretion of the Chair

The Chair must approve the reason for the urgency.

 

Minutes:

No urgent business was raised.

40.

Date of Next Meeting

The next meeting of the Cheam North and Worcester Park Local Committee will take place on 20 April 2017 at 7 pm at Sutton Life Centre, Alcorn Close, Sutton, SM3 9PX.

 

Minutes:

The next meeting of the Cheam North and Worcester Park Local Committee will take place on 20 April 2017 at 7pm at Sutton Life Centre, Alcorn Close, Sutton, SM3 9PX.

Appendix to the minutes pdf icon PDF 125 KB

Additional documents: