Venue: Sutton Life Centre, Alcorn Close, Sutton, SM3 9PX
Contact: Committee Services Tel: 020 8770 4990, Email: email@example.com
Welcome and Introductions
Opening of the Local Committee meeting.
Councillor Javelot the Chair, welcomed all those present.
Apologies for Absence
Apologies for absence were received from Councillor Sangster and Councillor Davey. Apologies for lateness were received from Councillor Broadbent and Councillor Wingfield.
To approve as a correct record the minutes of the meeting held on 12 January 2017.
RESOLVED: that the minutes of the meeting held on 12 January 2017 be signed and agreed as a correct record.
9. Update on the Multi-Use Games Area in the Daisyfield.
Councillor Nick Emmerson, Pecuniary, lives within 100 yards of the playing field.
Councillor Paul Wingfield, Non Pecuniary, as Member of the Environment and Neighbourhood Committee.
Councillor Samantha Bourne, Non Pecuniary, as Chair of the Planning Committee.
Order of Items
The Chair announced that there would be a change to the order of items as follows:
· Safer Neighbourhood team update.
· Urgent Items brought forward by the Chair.
· Public Questions.
· Update on Multi Use Games Area in Daisyfield.
· Christmas Lights update.
· Public Realm Projects and Neighbourhood Grants.
The Item on GP and pharmacy discussion was withdrawn from the agenda.
Update from the Safer Neighbourhood Team
An update on the three ward priorities in the area, and community safety issues.
Indicative time: 10 minutes
Inspector Neil Tyre attended the local committee and provided an update. The update focussed on the agreed priorities which were burglaries, motor vehicle crime and anti-social behaviour. Inspector Tyre confirmed crime was down across all three wards and highlighted additional work undertaken recently by his team:
· Leaflet dropping to raise awareness of crime.
· Patrols on parking.
· Holding police surgeries in Tesco and working with neighbourhood watch.
· Planned patrols to reduce antisocial behaviour in the Daisyfield.
· Working with Cheam High School highlighting after-school issues to alert parents.
Councillors enquired whether officers would be undertaking patrols in other wards and whether this would reduce time spent in local wards. Inspector Tyre advised that as a reciprocal cover arrangement was in place, these Wards gain from this arrangement.
An additional question was raised regarding local officers being used to support work in Westminster due to the terror event in London. Inspector Tyre advised that this has been ongoing in last few weeks due to the need for local officers to help with providing additional security in central London as a short term response to prevent attacks.
Alan Plant, CHAPRA representative, asked if CCTV cameras were being allocated to Church Hill Road to help reduce antisocial behaviour. Inspector Tyre responded that this would be decided at a meeting the following week. Councillor Bourne asked for allocation of CCTV cameras to look at the issues of public right of way from Carlton Crescent to Church Hill Road.
Councillors also asked for their best wishes to be passed on to Sgt Andy De ‘Voreaux who is unwell.
Any Urgent Business
The Chair must approve the reason for the urgency.
An update on the Waste Service was provided by Scott Edgell, General Manager, Veolia, and Mark Dalzell, Head of Parks, Biodiversity and Street Cleansing, under Chair’s discetion. Both the General Manager and the Head of Parks, Biodiversity and Street Cleansing apologised to residents for the problems seen since the start of the contract and highlighted the ongoing work to resolve them.
Councillors requested clarification on the use of multiple green bins. The Veolia representative confirmed that if a second green bin is marked up as containing bottles and cans accordingly, it would be collected.
It was confirmed that residents could order extra recycling containers online and requests for new green bins were being examined on a case by case basis. Residents were also advised that they are able to recycle textiles and batteries by placing these in a clear plastic bag to be collected with other recycling.
Councillors queried why some roads had not had their waste collected. The Veolia representative advised some difficulties existed with a reference database and work was ongoing in that regard. Councillors also queried the level of agency staff being used to which the Veolia General Manager responded that some are being asked to join on full time contracts. It was confirmed that driver training is in place and staff wellbeing is prioritised.
Councillor Bourne asked for clarification on collection arrangements for residents living in houses split into flats. The response was provided that a resident should use a bin where allocated.
Ken Haagman from Friends of Sutton Common asked which plastics can be recycled. Veolia confirmed that hard plastics such as children's toys cannot be recycled. John Warner, local resident, advised that his food waste had not been collected. The Veolia Representative apologised for the issue with the collection, offering to take the resident’s address and make sure this was followed up.
A local resident asked about biodegradable bags to line food waste bins. The Veolia representative confirmed that these are available in many supermarkets or to order online. He also indicated it is less expensive to order in bulk online, and highlighted food waste bins can be lined with newspaper which is free.
A local resident, highlighted there was a problem with her collection, however when she tried to report it online the system was not available. The Head of Parks, Biodiversity and Street Cleansing advised that improved web facilities were being implemented.
The Chair confirmed that the Waste service will be reviewed again later in the year and reiterated his thanks to residents during this transitional period.
Public Question Time
An opportunity for members of the public to raise points or questions about local issues that are not already on the agenda for this meeting. If it is not possible to answer the question at the meeting, a written response will be issued. Please submit your questions to: firstname.lastname@example.org
Indicative time: 15 minutes
The following questions were raised and responded to within the meeting. Other questions that were raised and or responded to outside this meeting are provided for reference in the appendix.
Question raised by Terry Yates.
Regarding removal of Speed humps with a view to replacing these with speed cameras.
Response from Councillor Marston was that this has been looked at over last few years and the problem is that some residents want cameras and others don’t want them. He advised this has been discussed with officers and in his view a review is needed to look at alternatives to slow traffic down.
Update on the proposal put forward by Glenthorne School in conjunction with Sutton Common Rovers to build a MUGA at Reigate Avenue Rec.
Report to follow.
Indicative time: 45 minutes
Councillor Bourne left the room for the duration of the item, following the interest that she had declared.
A presentation was given by Robert Woodbridge, Neighbourhood Manager, and Stephen Hume, Head Teacher of Glenthorne School, to provide an update on the proposal to build a Multi Use Games Area (MUGA) at Reigate Avenue Recreation Ground.
The Committee were asked to consider the impact of the proposal on the surrounding area. Councillor Javelot reiterated that during this meeting planning issues could not be discussed.
Specific comments and feedback from Councillors were as follows:
· Positive idea of children’s play area.
· Positive idea to offer additional facilities.
· Positive consultation process.
· Positive idea of 3G pitch provided that all the buildings are to be on Glenthorne School’s land.
· Concern raised of spillage from flood lights.
· Concern raised that in some of the options, buildings were not on Glenthorne School’s land, the plan shown was one of four options and some building is on Council land.
· Concern raised re. Additional noise nuisance to residents.
· Concern raised re. Loss of open space.
· Concerned that there will be loss of open space depending on the plan other park users could lose up to 25% of the park this will restrict space to some users of the park.
· General Councillors commented that the school would occupy more of the park in the summer as the area of the running track is on the parkland.
RESOLVED: that the committee considered and discussed the impact of the proposal on the park and surrounding area.
To provide a note to Local Committees on the planned commissioning approach to Christmas Lights in Sutton from 2017 and beyond.
Indicative Time: 25 minutes
Mary Innes, Investment and Enterprise Programme Manager, provided an update on the planned commissioning approach to Christmas Lights in Sutton from 2017 and beyond.
Questions from Councillors focused on making sure all ward areas received a full share of available lights. Councillors raised a query on the percentage of the budget being spent and committed for the next 5 years. Gerald Almeroth, Strategic Director of Resources, advised that there were no planned reductions to the local committee budgets at present but highlighted that the Committee may decide to spend less if they wish or that it may be possible to get more lights for the same amount of money.
Councillors asked for confirmation on what lights would be available to North Cheam District Centre where previously these have been outside the Council contract. Councillor Broadbent specifically asked about additional costs outside the standard contract as he understood that some lights are hired and some are committee owned lights. The Investment and Enterprise Programme Manager agreed the Festive Lights project team would look into this further as part of the commissioning process and revert to the committee, on details of lights that are hired and historic committee owned lights and, she further confirmed that the aim of the contract is to try to bring all Council lights into this one agreement.
Locality Lead Officer, Chantelle Swaby, to deliver a report on the Public Realm budget, introduce new schemes for consideration by the Committee and remind committee members of new Neighbourhood Grant Schemes agreed through delegated decision.
Indicative time: 10 minutes
Locality Lead Officer, Chantelle Swaby, presented the public realm projects and neighbourhood grants item.
1. £755 be approved to create two tree pits and to supply the soil for the pits in preparation for planting palm Australis trees on Stonecot Hill junction with Epsom Road, as well as repairing edging surrounding the tree pits, from Public Realm Revenue.
2. £931 be approved to supply and plant the two palm Australis trees, including maintenance of the trees, to be located at the Stonecot Hill junction with Epsom Road, from Public Realm Revenue.
3. £4,250 be approved to pressure clean and re-colour the basketball court area / play area in Sutton Common Park from Public Realm Capital converted to Revenue.
4. £130 be approved of Public Realm revenue for the Adopt-a-Verge scheme where local residents and /or local schools help beautify a verge in their area with flower seeds/bulbs from Public Realm Revenue.
5. £3,000 be approved to repair and secure the external boundary fencing along the Mayflower Park Wetlands Nature Reserve, from Public Realm Capital.
6. £1,365 be approved for installation of 3 litter bins around the Cheam North “4 Corners” area, from Public Realm Revenue.
At this point Councillor Javelot raised a motion to earmark the sum of £24,340 for the supply and installation of festive lights across the three ward areas, from Public Realm Capital. This was seconded by Councillor Hookway.
7. £24,340 be earmarked for the supply and installation of the festive lights across the three ward areas from Public Realm Capital.
Councillor Bourne queried the cost for the North Cheam lights which were previously rented. The Investment and Enterprise Programme Manager was asked to review the wording of the tendering contract to include North Cheam. The Strategic Director of Resources confirmed that the contract related to Christmas lights across the Borough.
Date of Next Meeting
The next meeting of the Cheam North and Worcester Park Local Committee will take place on 8 June 2017 at 7 pm at St Bede’s Conference Centre, St Raphael’s Hospice, London Road, North Cheam, Surrey, SM3 9DX.
The date of the next meeting of the Cheam North and Worcester Park Local Committee was to be confirmed. The meeting on 8 June 2017 was postponed due to the calling of a general election.
The Chair took the opportunity to thank Chantelle Swaby, Locality Lead Officer, at her last meeting with Cheam North and Worcester Park Local Committee. The Chair then introduced Paul Brockwell who would now act as Lead Officer.