Agenda and minutes

St. Helier, The Wrythe and Wandle Valley Local Committee
Thursday, 4th June, 2015 7.00 pm

Venue: Riverside Centre, 113 Culvers Avenue, Carshalton, SM5 2FJ

Contact: Angela Guest, Senior Business Support Officer (Committee Services), Tel: 020 8770 5122, Email:  angela.guest@sutton.gov.uk 

Items
No. Item

1.

apologies for absence and introductions

Minutes:

Apologies for absence were received from Councillors Martin Gonzalez, Hannah Zuchowska and Callum Morton.

 

An apology for lateness was received from Councillor Colin Stears who arrived at 7.49 pm.

 

2.

minutes of the last meeting pdf icon PDF 67 KB

To approve as a correct record, the Minutes of the meeting held on 4 June 2015.

 

Minutes:

The Minutes of the meeting held on 16 April 2015 were approved as a correct record and signed by the Chair.

 

3.

Public Questions

Members of the public, at the Chair’s discretion, may ask questions about local issues that are not on the agenda for this meeting.  If it is not possible to answer the question at the meeting the questioner will receive a written response.

 

The Local Committee cannot take a decision on any matter that is not on the agenda.

 

Indicative time: 10 minutes

 

Minutes:

There were no previously submitted written questions.

 

1)    Margaret Phillips asked for an update on Hackbridge School as she had seen diggers on site digging big holes and wanted to know if it was anything to do with the school expanding and when would residents be consulted.

 

Response from Councillor Reynolds:

There had been an archaeological dig at the school which explained the big holes being dug.  With regards to the school, they had yet to approach the Mayor for London regarding the position of the school.  There had been a couple of consultation meetings at the school and at Bedzed and there would be a wider public consultation when the position from the Mayor had been made clear.

 

Resolved: That officers to be requested to send Mrs Phillips an update on consultation on Hackbridge School.

 

2)    Julie Carrick asked if the parking bays at Hackbridge were controlled parking as residents of Hackbridge Road had been requesting controlled parking for years only to be told that there was no funding.

 

Response from Councillor Crossby:

The issue of parking zones was raised at the last meeting and this Committee is looking at bringing in parking zones for all three wards of the area.  Later this year there will be a parking survey for the whole borough.  Residents will be consulted before anything happens.

 

Response from the Area Renewal Programme Manager:

The money used for Hackbridge was from the Greater London Authority and its use was specific for the town centre area.

 

4.

Safer Neighbourhood Teams - update

Ward priorities update from the Safer Neighbourhood Team for information.

 

Indicative time: 10 minutes

Minutes:

 

Inspector Neil Tyre reported on the recent issues for the wards in the area:

 

Wandle Valley:

Anti social behaviour at Mill Green

Corbett Close had issues with it being closed off and included stolen copper and fly-tipping.  A meeting had been held with Sutton Housing Partnership to talk about nailing the doors shut to improve security.

Motorbikes in Robertsbridge Road were causing a nuisance.

 

The Wrythe:

An issue of young people smoking weed in Royston Park was reported.

 

St Helier:

There had been a few drug arrests.  The SNT were working with traders in the area and were attending their meetings.

 

There had been a rise in criminal damage and burglary for all three wards.

 

Resolved: To thank Inspector Tyre for the report.

 

5.

Heart of Hackbridge

Post implementation and resident surveys update. This is an information item.

 

Indicative time: 30 minutes

Minutes:

The Area Programme Manager gave a Powerpoint presentation on the outcomes of the Project and an update on the recent safety and access audits and actions being taken as a result of findings and lessons learned from the access audit.  It was explained that the project had been funded by the Greater London Authority (GLA) to help struggling town centres. 

 

It was shown how each of the overall objectives of increasing prosperity, increasing sustainability and increasing accessibility had been put in place as well as the place shaping objectives.  These were to create identity, character, places for community events and to put the Heart back into Hackbridge.

 

Consultation feedback from residents regarding the project showed positive results, for example, visitors to the area were spending longer in the area when they did visit. In addition 85% said that they felt the work had imporoved their perceptions of the area.

 

The Chair invited comments and questions from the attending public.  One resident complained about houses shaking when heavy vehicles drove over the crossings although she noted that now there were less heavy goods vehicles coming out of Felnex the problem had reduced.  It was reported that this issue would be included as a factor for the designers in consideration of crossings. 

 

Niki Sutton queried the provision of a market at Hackbridge and also raised a question about a bus stop to which she was still awaiting further information from officers.  The Chair explained that the Committee were looking at reviving the market at Rosehill and that this could include Hackbridge but that funding needed to be found for this.

 

In response to a question regarding timescales for the design for crossings it was explained that information would be put on the Council’s website and an update would be reported to the next meeting of this Committee.  It may take up to six months as the Council would need to consult again and go through another safety audit.  It was confirmed that Hackbridge School would be included in the consultation.

 

In response to a public query about the next steps the Chair reported that Councillor Jayne McCoy, Tom Brake MP and Baroness Kramer would be taking forward the issue of shared space and officers had been asked to take lessons learned to the Mayor.  It was also being raised at high level officer meetings.  It was hoped that there would be legislation changes as a result and the public were encouraged to get involved in consultations.  The Chair thanked Tracy Collins and Michael Parsons as well as the Delivery Board who had ensured that there were many features of the project that were popular. 

 

With regards to funding for the changes to be made it was reported that there was a contingency fund of £90k and that talks would also take place with the GLA about this.

 

It was reported that it was hoped that work on the Felnex junction would be starting very soon.

 

Resolved: 1) To request that Niki  ...  view the full minutes text for item 5.

6.

Christmas Lighting pdf icon PDF 109 KB

To receive a report on the choice of lighting and locations for them for decision.

 

Indicative time: 10 minutes

 

Minutes:

The Chair accepted an urgent updated report to be tabled. The updated report gave a reduced figure for the funding required for Christmas lighting from £19,075 to £16,460 (£15,060 plus a contingency of £1,400).

 

It was reported that the street columns at Hackbridge required special brackets and investigation would take place with regards to sourcing these for next year.  The Town Centre Manager advised against tree lighting at Hackbridge due to the trees being low and therefore prone to damage.

 

Resolved:  To approve the funding of Christmas lights for Christmas 2015 to the value of £16,460 (£15,060 plus a contingency of £1,400), funded from the Public Realm for 2015/16 in the following locations (subject to confirmed costs from the contractor):

 

·         2 x Tree lighting at the north end of Green Wrythe Lane opposite the post office

·         1 x Tree lighting at the southern end of Green Wrythe Lane opposite BP garage

·         10 columns along Wrythe Green Road.

·         10 columns at Wrythe Lane, Rosehill. Column number 75 [outside Miller’s Florist, 4 Wrythe Lane] to column number 84 [outside The Co-op, 38 Wrythe Lane].

 

7.

Dr Bike

The Committee will receive information about on-street bike checks within the community – for information.

 

Indicative time: 10 minutes

 

Minutes:

The Travel Awareness Officer explained that there were Dr Bike events being held around the borough.   Leaflets were made available that gave locations and dates of events.  Dr Bike events were where one could get their bikes health checked, receive advice and get free bike marking from the police.

 

Resolved: To note.

 

8.

Street cleansing

Verbal report for information.

 

Indicative time: 15 minutes

Minutes:

The Head of Parks, Biodiversity and Street Cleansing gave a presentation that explained the different street cleansing services provided by the Council and clarified what beat sweepers do and do not do.  All streets were visited once a fortnight but not necessarily swept.  This would depend on need but at the least, they were litter picked.  It was confirmed that staff were asked to look out for blocked drains and report them.

 

In response to a public question regarding staff allocation it was reported that the area had dedicated staff and the only time staff were redeployed was during leaf fall season but there was more budget for this year so it was hoped not to have to do that.

 

In response to a public question about street cleaning following gulley cleaning it was reported that this did not happen at the moment as there was not enough staff to support it but that it was something that was hoped could be provided in the future as it made sense to take advantage of the suspended parking.

 

An incident was raised whereby a blind resident had walked into brooms sticking out from a trolley which his guide dog had just walked under.  It was explained that staff did receive safety training but that disability awareness would be written into the risk assessment.

 

 

Resolved: 1) To request that officers take up the following issues raised:

  • Issues of puddling during rain at the Esso petrol station/Fellowes Road.
  • Issues of flooding during rain at London Road/Clover Way – it was believed that Thames Water were involved with this issue a few years ago so suggested that officers liaise with them.
  • To pay particular attention to Assembly Walk as this was a hot spot for rubbish and litter.
  • A fly tip at Belmont recycling centre.
  • To ensure that disability awareness was written into risk assessments for street cleansing.
  • To request that staff remove birthday banners and any other illegal posters as soon as they are seen.
  • To inspect overgrown hedges in the St Helier area and arrange to have cut back where needed.
  • To source ‘no dog fouling’ stencils and use on pavements at St Helier.

 

 

2)    To pass on a resident’s praise for the beat sweeper at Hackbridge who was said to be fantastic.

 

 

9.

New Homes Bonus Grant Funded Project for the North Sutton Gateway

There will be a presentation followed by an interactive session to help shape this Project to improve the northern end of the High Street at an early stage in its development.

 

Indicative time: 30 minutes

Minutes:

The Area Renewal Programme Manager gave a Powerpoint presentation that set out opportunities for improvements to the northern end of Sutton High Street and then asked a range of questions on the views of the meeting on the best ways to improve the area, which were answered with the use of an electronic voting system.  The results of these questions were collected for future consideration.

 

Resolved: To thank the Area Renewal Programme Manager for the interesting and informative interactive session.

 

 

10.

Local Implementation Plan pdf icon PDF 157 KB

To agree to support the LIP schemes for the area as a bid to Transport for London for 2016/17.

 

Indicative time: 10 minutes

Minutes:

The Committee considered a report that outlined Transport for London’s transport related programmes for investment in 2016/17.  In the St Helier, The Wrythe and Wandle Valley area it was proposed to bid for funding under the maintenance programme to carry out some repairs to the London Road/Mill Green culvert.  Under the corridor programme it was proposed to bid for funding to implement improvements to Green Wrythe Lane between Middleton Circle and Bishopsford Road for pedestrians and cyclists.

 

There was also a display at the back of the room that showed some ideas for Green Wrythe Lane where residents could make suggestions to be investigated for the reserve list.

 

In response to a query from Mrs Collier regarding removal of hedges it was reported that permission was being sought from Sutton Housing Partnership and would be done soon.

 

Resolved: 1) To agree the statement of need for the schemes contained in Appendix A of the report.

 

2) That the Environment and Neighbourhood Committee, as the Highways Authority for the London Borough of Sutton, include the list of schemes in Appendix A in its submission to Transport for London for LIP funding for  2016/17.

 

 

11.

Neighbourhood Grants pdf icon PDF 101 KB

To consider any new Neighbourhood Grant applications.

 

Indicative time: 5 minutes

Minutes:

The Committee were asked to consider two Neighbourhood Grant applications for approval and to consider the delegation of power to take decisions on Neighbourhood Grants.

 

Resolved: 1) That authority be delegated to the Strategic Director of Environment, Housing and Regeneration in consultation with all St Helier, The Wrythe and Wandle Valley Committee Councillors to take decisions on Neighbourhood Grants.

 

2) To award Horizon Church Sutton £1000 towards vital kitchen improvements for ‘The Circle’ seniors lunch club.

 

3) To award St Helier Festival Steering Group £1000 towards safety tools for ‘The St Helier Festival’.

 

12.

Area improvements - public realm pdf icon PDF 135 KB

To approve new public realm schemes and receive an update on progress for current schemes.

 

Indicative time: 10 minutes

Minutes:

The Committee considered a report which provided an update on the progress of Public Realm projects since April 2015, new Public Realm schemes for the committee to consider and provided confirmation of the remaining budgets for 2015/16. 

 

Resolved: (1) To approve £4,000 for the installation of lighting in St Benet's Grove alleyway.

 

2) To note that there was an estimated ongoing revenue cost of £2,000 for the St Benet’s Grove lighting and that the final cost would be reported to the Committee.

 

3) To approve £25,000 for the implementation of measures to deter traveller access to St Helier Open Space.

 

 

13.

urgent business - Little League Funding

The Chair has agreed to bring forward an urgent item and will be seeking Committee discussion and approval to fund the Little League £500 from the Public Realm funding.

Minutes:

The Chair had brought forward this item as urgent business and explained that each of the six Local Committees were being asked to consider supporting the Little Leagues.  She explained that LBS Parks Service could no longer subsidise the Little Leagues pitch hire costs and that this was a good organisation that benefitted children borough wide.  

 

It was moved by Councillor Jean Crossby, seconded by Councillor Colin Stears and unanimously

 

RESOLVED that:

 

The St Helier, The Wrythe and Wandle Valley Local Committee award a neighbourhood grant of £500 to the Sutton Little Leagues in order to offset pitch costs.  This would be paid directly to the Parks Service.

 

14.

date of next meeting

The next meeting will be held on 8 October 2015 at Horizon Church, Assembly Walk, Carshalton.

 

Minutes:

The next meeting will be held on 8 October 2015 at Horizon Church, Assembly Walk, Carshalton.