Agenda and minutes

Carshalton and Clockhouse Local Committee
Tuesday, 21st January, 2014 7.30 pm

Venue: Carshalton Beeches Baptist Church, Banstead Road, Carshalton Beeches, SM5 3NL

Contact: Tamary Tabeni, Community Development Officer Tel 020 8770 6003 Email 

No. Item



Indicative time 2 minutes



The Chair, Councillor Hamish Pollock opened the meeting by welcoming everyone to Carshalton Beeches Baptist Church. Council Officers and Councillors were introduced to the meeting. Apologies for absence were recorded from GLA Assembly Member Councillor Steve O’Connell and Community Representatives; Carolyn Parker, Jean Knight, John Faulkner and Ray Liffen.




Minutes of meetings held on 10 September and 19 November 2013 to be agreed and signed by the Chair.


Indicative time 3 minutes



It was agreed that the percentages referred to in paragraphs three and six on page 1002 be deleted from the minutes held on 19 November 2013.The minutes of the meeting held on10 September 2013 and 19 November 2013 were agreed as a correct record and signed by the Chair.




The Chair will invite all ward councillors and community representatives to share only one item of interest that they have been working on either in their ward or organisation.


Indicative time 5 minutes



Councillor Hamish Pollock mentioned that the Carshalton Get Together of local friends’ groups was being organised in Carshalton Village with an inaugural meeting due to be held shortly.


Councillor Moira Butt informed the Committee that Oaks Way Day Centre is looking into having their premises lease extended.


Councillor Jill Whitehead stated that Transport for London are grassing over the area in Anne Boleyn's Well next to All Saints Church on the A232 by Carshalton Ponds as a measure to prevent further accidents from happening.




An opportunity for members of the public to ask questions about issues not otherwise considered on the agenda.


Indicative time 10 minutes



A bus shelter at the south bound bus stop on North Street at Carshalton Station was requested by a resident. Officers are aware of the need for a bus shelter in this location. Councillor Jill Whitehead will take this matter to the Borough’s Public Transport Liaison meeting.


The following questions from Mr Pickup will be submitted by Councillor Hamish Pollock to Members Enquiry and a written answer will be provided:


"It is now possible to walk in safety along the east side of Woodmansterne Road as far as the new Pelican Crossing (for horse riders from the Diamond Centre), or to cross here from the public footpath alongside the Oaks Park. But from this point southwards to Mr. Bushell's Farm Shop the grass verge is too narrow and slopes down to the road. One has to walk along the side of the road - with the traffic behind you - for about 50 yards/45 metres, which is dangerous.


Please could consideration be given to increasing the width of the verge between the wire fence and the road and converting it into a footpath? I appreciate that this involves taking more land from the tenant farmer of Surrey County Council (who own this land), the cost of making it into a footpath, plus the cost of a new fence, and the delay and the legal costs involved.  Also although the number of people who would use this route may not be great it is likely to increase.


A written answer would be acceptable."




Mark Timms, Research Officer, to deliver a presentation on the Residents’ Survey Results.


Indicative time 15 minutes



Mark Timms, Research Officer, delivered a presentation on The Sutton Residents’ Survey which was carried out in October and November 2013. The purpose of the survey was to provide robust measures of residents’ perceptions of, where they live, Council services and communication with the Council and community engagement.


108 people were interviewed in the Carshalton and Clockhouse local committee area and the following results were highlighted:


·         The vast majority of Carshalton and Clockhouse residents said they were satisfied with their local area, and more so than the overall Sutton average

·         Most residents in the Local Committee Area said their local area is cohesive – again above the overall Sutton average

·         When prompted about the most important issues and what needs improving in the local area, residents mentioned a number of issues

·         Almost all residents in the Local Committee Area said they feel safe walking alone during the daytime. Close to four in five feel safe alone after dark

·         The majority of residents in the Local Committee Area said they were satisfied with how Sutton Council runs things – in line with the wider Borough

·         In line with the wider Borough, around half of Carshalton and Clockhouse residents believe the Council provides value for money

·         And a similar proportion in Carshalton and Clockhouse feel well informed about how their council tax is spent

·         Amongst universal services, residents in Carshalton and Clockhouse are happiest with refuse collection and recycling

·         Parks and open spaces and sports facilities were highlighted as the most popular services used by households in the Local Committee Area, and higher than across the Borough

·         Residents in the Local Committee Area said they were significantly more likely to volunteer both passively and in a committed way.


The Survey concluded that:


·         Against a difficult economic background, Sutton continues to perform well, particularly in Carshalton and Clockhouse.

·         Almost all residents in Carshalton and Clockhouse are satisfied with their local area (96%) - the most positive result across all six Local Committee Area.

·         Similarly, almost all residents believe their local area is a place where people from different backgrounds get on well (94%).

·         Residents generally feel safe in their local area, and are less likely to be worried about becoming victims of specific crimes than in other Local Committee Area.

·         Satisfaction with the Council among residents of Carshalton and Clockhouse remains in line with the Sutton average (and, as such, compares favourably to the national picture).


Representatives from Clockhouse Residents’ Association will be provided with details of how many residents from Clockhouse participated in the survey.




Doris Richards, Chair of Healthwatch Sutton, to introduce the new organisation to the Committee and how its services can benefit the local area. 


Indicative time 10 Minutes



Doris Richards, Chair for Healthwatch Sutton gave a presentation on the functions of the organisation. The presentation highlighted that Healthwatch Sutton:


·         Is the first local Healthwatch to achieve charity status in England

·         Is a local champion for Health and Social Care that works to listen and represent customer views

·         Makes reports and recommendations

·         Provides Information and Signposting to help people access and choose services

·         Provides a Complaints Advocacy for health and social care

·         Liaises with Healthwatch England

·         Working to develop Patient Participation Groups (PPG) - Commissioned work with the Sutton Clinical Commissioning Group (CCG)


In addition to the presentation Nicola Davies Senior Information Officer, Sutton Centre for Independent Living and Learning (SCILL) work with Healthwatch Sutton to deliver the free Information and Advice element of the contract, which includes information on:


·         The location of doctors in the borough

·         Dentist’s that do home visits

·         Hospital admission and discharge

·         Eligibility for free prescriptions

·         Chiropody services

·         Local Support Groups

In response to questions; Residents were requested to book their place to attend HealthWatch Annual General Meeting at the Salvation Army Hall in Sutton on 6 February from 1.30pm. They were advised to contact their local representatives in order to influence decisions on local health services.


Councillor Jill Whitehead informed the committee that Tom Brake MP had collected more than 30,000 signatures for The St Helier Petition and also highlighted rationing issues relating to Hip Replacement Treatment and the lack of elderly residents receiving leg ulcer treatment at home. It was highlighted that Healthwatch is in all boroughs in England.


Doris Richards was thanked for her presentation.




Matt Little, Sutton Shares Coordinator,to present the new timebank scheme – Sutton Shares.


Indicative time 10 minutes



Matt Little, Sutton Shares Coordinator, delivered a presentation on the time banking Scheme- Sutton Shares. Time banking is a reciprocal exchange system where everyone can find something to offer and someone who can provide them with what they need. Time banking is all about people sharing their time, effort and skills to help others. In time banking ‘for every hour that you help someone you earn one time credit to spend on someone helping you.’

The presentation highlighted on the following:

·         The vision- to inspire social connections that release the inherent value within our community

·         Here are some examples of real offers and requests listed by Sutton Shares members

·         The registration process that anyone wanting to join must complete before they can exchange


Sutton Shares are aware that Ecolocal offers a similar service.  Mr Little was thanked for his presentation.





Paul Brockwell, Project Manager, to deliver a presentation on environmental improvements for the local area, including minor parking schemes.


Indicative time 10 minutes



Paul Brockwell, EIP Project Manager, delivered a presentation on the progress of local area improvements under the Environmental Improvement Programme.  This included the following:


·         Park Blossom Trees - additional blossom trees were planted in Wrythe Road Recreation

·         Progress of the anti-litter campaign to educate residents. Two additional enforcement officers have been recruited. They will be targeting high impact areas.

·         A complete audit of the notice boards. Nearly all have been replaced for brand new boards or repairs made

·         Road markings and roundabouts have been resurfaced and repainted to reduce risk hazards in some areas

·         In addition to the existing signage and new heritage style fingerposts in Grove Park for Westcroft and Honeywood will be introduced


Residents requiring help with sticking posters on the boards were asked to contact Mr Brockwell.  It was highlighted that refreshment of white and yellow lines was ongoing; the neighbourhood recycling bins that were stolen in Clockhouse had been replaced and that dropping litter was a civil offence. The matter regarding British Heart Foundation’s textiles bin overfilling in Carshalton High Street will be referred to the Waste Management Service.




Amy Harris, Waste Strategy and Community Engagement Manager, to report on the provision of Carshalton High Street Neighbourhood Recycling Centre.


Indicative time 10 minutes



Amy Harris, Waste Strategy and Community Engagement Manager, delivered a report on Review of the Carshalton High Street Neighbourhood Recycling Centre (NRC)


The report provided an overview of the review the use of the Carshalton High Street Neighbourhood Recycling Centre (NRC), this included the views of those using the centre and residents that live in the vicinity and considered the options for the future provision. The total cost of £1,850 will be contained within the Waste Management budget


Residents were informed that London Borough of Sutton does not provide household recycling for textile materials and that NRC’s are collected every two weeks.  The need for enforcement on flytipping was highlighted


Resolved: (i) To note the review of the Carshalton High Street NRC

(ii) To agree to remove the Council’s Mixed Dry Recycling banks but keep the banks for materials that cannot be recycled at home and use this area for additional parking because all of residents surveyed in the nearby vicinity have recycling facilities at home and the majority do not use the site.




Sharman Lawson, Executive Head of Planning and Commissioning, CYPLD to give an update on school expansion proposals for the local area.


Indicative time 10 minutes



Sharman Lawson, Executive Head of Planning and Commissioning ,Children, Young People and Learning Directorate (CYPLD), reported on the possible enlargement of St Mary’s Catholic Junior School by one form of entry from September 2015. The proposal was part of the overall school expansion programme in response to increased demand for places.


Also reported was the possible enlargement of Sherwood Park Special School by up to 80 places onto the former Stanley Park High School site from September 2015. This was in response to the changing nature of the Special Educational Needs population and increased demand for specialist places.


It was noted that as part of planning the development of the projects, assessments will be made of the possible disruption of the schools’ immediate environments and their neighbourhoods along with any possible longer term environmental impacts. Capital funding has been identified which will enable implementation of both these projects.


Public consultation in relation to both proposals will be undertaken during the first half of the spring term and a report taken to Children, Family and Education Committee in March. The consultation documents, details of public consultation meetings and how to respond can be found on Sutton’s Consultation Website.


Councillor Jill Whitehead declared an interest as Governor of All Saints’ School. As a light controlled crossing had recently been installed at Ruskin Road for All Saints’ pupils, she also asked for the existing zebra crossing in West Street to be upgraded to a light controlled crossing to cater for St Mary’s Infants’ and Junior Schools’ expansions.


The Headmistress, Mrs Ann Nanasi and Chair of Governors Mrs Mavis Peart of Sherwood Park Special School were present and requested support for the proposals on the need for school expansion.  It was noted that there had been an increase in the number of children special needs in general and severe disabilities in particular was highlighted. In response to questions residents were informed that Secondary School expansion will be implemented in 2015-2021, the first phase starting in 2015.




To receive updates on Traffic and Parking Schemes being promoted by the Local Committee.


a)   Grosvenor Avenue Traffic Calming Measures Update (To Follow)

b)   Belmont Single Yellow Line Scheme Update

c)  Woodmansterne Road Pedestrian Crossing Update


Indicative time 30 minutes


Additional documents:


The Committee received updates on Traffic and Parking Schemes:


a)    Grosvenor Avenue Traffic Calming Report


The report on Grosvenor Avenue Traffic Calming set out the results of the formal statutory consultation on proposals to introduce a 20mph zone in Grosvenor Avenue between Park Lane and Glebe Road together with three speed tables and road markings.


Results of the formal statutory consultation for a 20mph zone with three speed tables were as follows:


·         17 households had written in support of the scheme

·         4 formal objections had been received to the proposals. Officers regarded these objections as non substantial objections that do not present a reason not to recommend to the Committee to proceed with the implementation of the proposed measures

·         39 households responded in favour of the ‘Do nothing’ option, representing less than 30% of the 140 households who were consulted.


Brendon Hills, Executive Head of Commissioning, Environment and Neighbourhoods presented the report. Specific attention was given to the following points:


Is there a problem with traffic and speed on Grosvenor?


A survey carried out in 2007 showed that in a typical day over 2000 vehicles movements in the street with an average speed of 30mph with  15% of the speeding vehicles travelling in excess of 35mph. It was noted that it was likely that it was being used as a rat run because of a shortage of Capacity on the A232 and Ruskin Road at peak times and speed and volumes may have changed since 2007 making it no longer wise to rely on this data.


A reference was made to a recent survey by Inspector Ian Hicks with the local Speed Watch Team. It was reported at the Committee meeting held on 17 November 2013 that this survey showed an average speed of 24mph but that 6% of the vehicles were exceeding the speed limit in excess of 35mph.  It was suggested for the Committee not to rely on the survey result as evidence as the sample used was small, the survey did not cover the whole week and the presence of the speed gun may have caused drivers to slow down. The Committee were recommended to consider a further speed and traffic count survey at the four locations on Grosvenor Avenue and that if the survey shows that 15% or more drivers exceeding the current speed limit of 30mph.


It was noted that in February 2011a cyclist was knocked from his bike by a car which hit the bike in the rear in fine weather conditions.  There were slight injuries to the cyclist. The accident took place on Grosvenor Avenue close to the junction with Park Lane.  It was highlighted that most accidents take place on main and distributer routes therefore it would normally not be expected to see accidents on side roads. It was highlighted that this was a moderate pointer that when considered with speeds on the road is slightly in favour of the need to take action but no more than that.


The decision  ...  view the full minutes text for item 87.



Colette Makambila, Locality Lead Officer, to give an update on Public Realm projects and consider new proposals. Applications for Neighbourhood Grants will also be considered.


Indicative time 10 minutes



Colette Makambila, Locality Lead Officer introduced a report in the following areas:


·         Public Realm spending since November 2013

·         Feedback on progress made to date on outstanding Public Realm projects

·         Proposals for funding of Public Realm projects in 2013/14


She reported that two schemes had moved to completion since the last Local Committee meeting - The installation of a gate from Damson Way into Queen Mary’s Park and The erection of Christmas lights in Carshalton High Street and around the Ponds.  


A prioritisation meeting on Public Realm budget allocation took place on 2 December at Civic offices at which Community Representatives and Ward Councillors discussed the list of 17 proposed schemes and agreed to put forward a shortlist of 5 schemes as set out on page 81 of the dispatch papers. 


The Committee were asked to note the potential underspend on the World War II War Memorial Project. Councillor Hamish Pollock declared an interest as he designed the memorial plinth and one of his relatives name will be on World War II Memorial.


It was noted that Banstead Road future lighting scheme would be reviewed at a meeting with Officers and the Town Centre Management Team. Councillor Moira Butt requested that this scheme be added to the list of Public Realm schemes to be considered for future funding allocation. It was confirmed that costings for the design and production of the leaflets on the Sutton Countryside Walk and the Nature Trail in Oaks Park were being reviewed. Ms Makambila said that she would keep the Friends of Oaks Park informed about the outcome.


Resolved: (i) To note the unallocated balance has increased by £7,973 due to under spend on completed projects as shown in Appendix B

(ii) To agree to allocate £2,000 from Public Realm revenue funding towards the design and installation of a dog free zone in Queen Mary’s park

(iii) To agree to allocate £6,000 from Public Realm capital/revenue funding to purchase and install an outdoor gym in Stanley Park

(iv) To agree to allocate £1,500 from Public Realm capital funding for the purchase, design and installation of information boards at Sutton Ecology Centre

(v) To agree to allocate £1,000 from Public Realm revenue funding for the purchase, supply and installation of a bench for Stanley Park

(vi) To agree to allocate £2,262 from Public Realm capital funding for the payment of netting to the roof at Carshalton Bowling Club




Brought forward at the direction of the Chair who has approved the reason for the urgency.


Indicative time 5 minutes







To note the next meeting will be held on 18 March 2014, 7.30pm at the Carshalton Beeches Baptist Church, Banstead Road, Carshalton Beeches, SM5 3NL.



To note the next meeting will be held on 18 March 2014, 7.30pm at the Carshalton Beeches Baptist Church, Banstead Road, Carshalton Beeches, SM5 3NL.