Agenda and minutes

Carshalton and Clockhouse Local Committee
Tuesday, 18th March, 2014 7.30 pm

Venue: Carshalton Beeches Baptist Church, Banstead Road, Carshalton Beeches, SM5 3NL

Contact: Tamary Tabeni, Community Development Officer Tel 020 8770 6003 Email 

No. Item




A showcase of the progress and achievements of the Environmental Improvement Programme (EIP) will be displayed.



Paul Brockwell Environment Improvements Programme (EIP) Project Manager gave a roundup of the EIP project which concludes on 1 April.  The following improvement works has been completed:


Maintaining Streets Keeping Sutton Clean


·         Roundabout repairs-Extensive repair works included a complete resurface and refreshing of yellow lines and stop linage

·         An additional seven Street Cleansing Operatives targeting major town centres and high streets are in place

·         Two additional enforcement officers who are tackling the issues raised by residents are in place

·         An additional three man deep cleansing team targeting hard hit areas identified by residents is in place


Improving Parks/Open Spaces


·         256 Blossom Trees were planted in local parks

·         Bulb Planting – 830,000 bulbs planted in total include English Bluebells & Dutch Masters

·         Extensive repair works to Parks railings in Carshalton Park, The Grove & Wrythe Recreation Ground have been done

·         Street Trees – Carshalton and Clockhouse had The highest % of trees fostered by residents


Maintaining Sutton’s Heritage and Promoting Sutton’s Community Identity


·         War Memorials-Remembrance Day 2014 –In preparation of WW1 100th year anniversary a restoration programme of our War Memorials is being undertaken in; Carshalton, Wallington, Cheam, Sutton, Worcester Park  and Belmont

·          Planting work, deep specialised clean of all stonework and plaques Survey’s and test area are underway with works planned to be completed by June 2014

·         Heritage Plaques-These have a significant Heritage value to the borough they pay homage to people of historical importance to the local area in recognition of their achievements and provide historic information of our local architecture

·         There are over 60 plaques across the borough and an audit of these plaques identified over 30 plaques in need of restoration

·         A specialised contractor has been hired to undertake the in-situ restoration work.


Welcome to the Borough- Promoting Sutton’s Community Identity


·         New additional Welcome Signs were installed in keeping with existing signage

·         New Notice Boards- There are 25 public notice boards across the borough

·         An audit was conducted and 16 of these with brand new notice boards while the remaining will be restored

·         New Parks signs- An audit of all parks signs was conducted and additional fingerposts were added and existing signage refreshed




Indicative time 2 minutes



The Chair, Councillor Hamish Pollock opened the meeting by welcoming everyone to Carshalton Beeches Baptist Church. Council Officers and Councillors were introduced to the meeting. Apologies for absence were recorded from GLA Assembly Member Councillor Steve O’Connell and Tolis Vouyioukas, Strategic Director, Children, Young People, Learning and Development and CMT Sponsor, Community Representatives Angela Baughan and residents Mr and Mrs Carless of Grosvenor Avenue.




Minutes of meetings held on 21 January 2014 to be agreed and signed by the Chair.


Indicative time 3 minutes



It was agreed that following amendments would be made to the minutes of the meeting held on 21 January 2014:


Item 87, Grosvenor Avenue Traffic Calming Measures Report:


           To change the month when accident occurred in Grosvenor Avenue from July to February

           To amend the text to note that the accident took place on Grosvenor Avenue close to the junction with Park Lane.


Item 86, School Expansion Programme Proposals sentence in the second paragraph will be changed to read:


“Councillor Jill Whitehead declared an interest as Governor of All Saints’ School. As a light controlled crossing had recently been installed at Ruskin Road for All Saints’ pupils, she also asked for the existing zebra crossing in West Street to be upgraded to a light controlled crossing to cater for St Mary’s Infants’ and Junior Schools’ expansions.”


Matters Arising


In response to the Sutton’s Residents Survey results, residents from Clockhouse were informed that all of the respondents were from the Carshalton area.




To receive a verbal update on the Honeywood Museum from Angela Fletcher, Head of Libraries and Heritage Services.


Indicative time 15 minutes



Angela Fletcher, Head of Libraries and Heritage Services gave a presentation on Honeywood Museum Refurbishment Project and the following were highlighted:


Background to the Project

·         Description of Honeywood/ historic landscape

·         Aims and objectives of the project

·         Heritage Lottery Funding

Key changes to the building

·         Opening up the staircase

·         New exhibitions

·         New tea room and shop

Programme of activities and what has been achieved since 2012

·         20th Century Stories – creating online digital stories

·         Picture This – Photography Archive Project

·         Art on Screen – Digitising the Borough’s painting collection

·         Volunteer and Internship Programme

Friends of Honeywood, key partners and key events involving partners


·         Olympic Torch Relay in July 2012

·         Frost Fair December in2012 and 2013

·         Onam Festival Exhibition and Events Programme in April 2013

Future Plans


·         World War I Commemorations

·         Honeywood Garden Project

·         Improved external signage to attract visitors

Ms Fletcher stated that Friends of Honeywood are helping to run the Café whilst they are seeking to employ a contractor to take over its management. Whilst the possibility of improving access with the use of a lift was explored, it was emphasised that the design of the building limited full access to the building. Handrails were installed to assist with the access issue. It was noted that the ground floor space is available for temporary exhibitions and a visual facility is also available to allow people to view exhibitions that are held upstairs.


There was some discussion regarding publicising Honeywood Museum using promotional leaflets at the Greyhound Pub. The need for baby changing facilities in Honeywood was noted. Angela Fletcher was thanked for her presentation.




To receive a presentation outlining the priorities and work of the Safer Neighbourhoods Team in the local area.


Indicative time 10 minutes



Sergeant Paul Cole from the Safer Neighbourhood Team (SNT) delivered a report that gave an overview on the ward priorities and community safety issues of the local areas. The committee noted:


·         A reduction in crime figures in Carshalton Central in relation to Criminal Damage, Violence With Injury and Robbery

·         A reduction in crime figures in Carshalton South and Clockhouse in relation to Criminal Damage, Burglary and Robbery

·         Carshalton and Clockhouse Ward Panel met on 6th February2014 and set to increase membership of Neighbourhood Watch, focus on current burglary hotspots, theft from and of motor vehicles and community speed watch.


Maps showing crime hotspots were made available at the meeting.


Members of the public were invited to participate in the community speed watch throughout Carshalton and to contact their local SNT.


Sergeant Paul Cole agreed to investigate why Antisocial Behaviour (ASB) was removed from Clockhouse Ward priorities. However he informed the residents that the Police had changed the way ASB was recorded. He stated that patterns of ASB are recorded and audited, resulting to more resources being directed to patrol the area where ASB is occurring.


Councillors raised the following concerns:


·         The SNT’s lack of communication in notifying Councillors and the public of Ward Panel and Street meetings, which residents and Councillors are invited,  and the difficulty they have had in contacting the SNT recently

·         The SNT was asked to consult the public what issues they wanted to discuss at meetings

·         SNT meetings were clashing with Council meetings


Councillor Jill Whitehead will be given feedback on the incident in which mobile phones were stolen in Carshalton Central by suspects on mopeds/scooters. Sergeant Paul Cole stated that this type of crime has reduced in the area since the SNT has been regularly patrolling the area but the suspects have not yet been caught.


A member of Neighbourhood Watch invited residents to join Neighbourhood Watch and attend Ward Panel meetings.


The Committee thanked Sergeant Paul Cole for attending the meeting.




Colette Makambila, Locality Lead Officer, to give an update on Public Realm projects and consider new proposals. Applications for Neighbourhood Grants will also be considered.


Indicative time 10 minutes



Colette Makambila, Locality Lead Officer introduced a report in the following areas:


·         Public Realm spending since January 2014

·         Feedback on progress made to date on outstanding Public Realm projects

·         Proposals for funding of Public Realm projects in 2013/14 and 2014/15


Ms Makambila said that the Carshalton World War II Memorial Project was progressing well and that building works of the WWII Memorial started on site on 10th March. The closure notices have been put up at the site. She stated that there are temporary parking suspensions to allow works to be progressed at the site. Residents were informed that The Carshalton War Memorial Gardens would be closed to the public whilst the works were being carried out to maintain Health and Safety. It was noted that the contractors will be there for 6 weeks and it is envisaged that the site will be handed over to Sutton Council mid- April 2014. The Committee and residents agreed when Councillor Tim Crowley thanked and commended The Chair Councillor Hamish Pollock and Officers for all the work put into progressing the World War II Memorial scheme.


Ms Makambila indicated that a statement was written to provide an update on the Welcome to Carshalton sign in North Street which was scheduled to be erected on 28th February. An alternative location was proposed by the Councillors and was being investigated.


Community Representative Lynn Smithard made a proposal for Heritage Style sign. She will be liaising with Officers on the specifications of the proposal.


The issue of printing newsletters was discussed and suggestions were made to consider more sustainable methods such as using an App for marketing events and activities.


Resolved: (i) To agree to note progress work on current Public Realm schemes

(ii) To agree to maintain the unallocated projects on the unfunded list for possible future funding allocation

(iii) To agree to note the current financial position of Public Realm schemes

(iv) To agree to allocate £2,000 from 2013/14 Public Realm revenue funding for the design and print of leaflets promoting the Sutton Countryside Walk and the Nature Trail in Oaks Park

(v) To agree to allocate £2,000 from 2014/15 Public Realm capital funding towards the purchase and fixing of additional course of bricks for the World War II War Memorial

(vi) To agree to release £3,500 from 2014/15 TfL funding to cover the Traffic Management Order and implementation costs for the Belmont Single Yellow Line Parking Scheme in the P2 area

(vii)To agree that the Neighbourhood Grant formerly awarded to EcoLocal for a new Carshalton Village Market be now used for their 2014 Frost Fair promotional activities

(viii) To agree the application for a Neighbourhood Grant from Carshalton Fields Residents’ Association for the sum of £500 towards various items as set out in this report.




An opportunity for members of the public to ask questions about issues not otherwise considered on the agenda.


Indicative time 10 minutes



Mr Carl Brown, Oaks Park Community Representative stated that he had received satisfactory answers from Officers to the following questions:


1.    In relation to the Orchard Hill/Queen Mary’s site could the Council:


a)    identify the roads that have been adopted;


b)    re-instate the name of the road off Damson Way leading to the Draper’s School.  This road was previously known as ‘The Drive’ before Orchard Hill was sold for development.  It has remained nameless ever since.


2.    East Drive/Dingwall Road Crossings

As will be seen from the picture, the Sheffield Traffic- Line Protection Guard with its characteristic yellow and black stripes are peeling off for the second time in less than two years and are looking grubby.  Could the Council either remove the paint altogether or repaint the rails with a more durable paint.




Alex Mitchell, Sustainability Manager, to present on the One Planet Sutton programme.


Indicative time 10 minutes



Alex Mitchell, Interim Sustainability Manager gave a presentation on One Planet Sutton. One Planet Sutton is the Council’s goal to ‘live and work lighter’, towards each of us only using one planet-worth(of the earth’s resources). It was noted that in Sutton an average of three planets’-worth is used.  One Planet Sutton’s actions are summarised under five themes:


·         Cutting carbon emissions- Byreducing energy use from transport and buildings

·         Cutting waste-By reducing, re-using and recycling, and using sustainable materials

·         Valuing our natural environment- By protecting habitats, water and wildlife and promoting local food

·         Supporting healthy communities- By encouraging healthy living, and celebrating culture and heritage

·         Supporting the local economy-By promoting local businesses and using local services


The public were encouraged to get involved by going on the website to calculate footprint, make a pledge and hints and tips.


It was stated that Sutton’s businesses and residents will make One Planet Sutton succeed. It was discussed that One Planet Sutton priorities did not seem to cater for the needs of elderly. Councillor Jill Whitehead pointed out that a Councillor’s Task and Finish Group has been set up to discuss access to public transport for senior citizens. Concerns were raised that small chain supermarkets were preventing residents from buying local foods and promoting local small businesses. The need for a more connected cycling system in the Borough was noted, and the need for a more robust planning framework and policies was suggested. The Council would like better bus provision in those areas of Sutton currently lacking access.


The Committee thanked Alex Mitchell for his presentation.




To receive updates on Traffic and Parking Schemes being promoted by the Local Committee.


(a)  Woodmansterne Road Pedestrian Crossing Verbal Update

(b)  Carshalton Park Cycle Scheme Report

(c)  Grosvenor Avenue Traffic Calming Measures Report

(d)  Belmont Single Yellow Line Report

(e)  Local Implementation Plan 2014/15 Allocation Report

(f)   Reference from Environment and Neighbourhood - Local Implementation Plan Funding 2014/15 Transport Settlement

Indicative time 45 minutes


Additional documents:


The Committee received updates on Traffic and Parking Schemes.


a)    Woodmansterne Road Pedestrian Crossing Update


Brendon Hills, Executive Head of Commissioning, gave an update on this scheme.  Work is in progress to construct the crossing. Issues relating to a major gas leak were being dealt with.



b)    Carshalton Park Cycle Scheme Report

Lynn Robinson, Senior Engineer, gave a report on Carshalton Park, Carshalton – Proposed cycle route through the park. The report recommended that the Local Committee agree to allow cycling through Carshalton Park to provide improved off road cycling routes across Sutton. It was agreed in principle by the Committee and included in the Council’s Local Implementation Plan (LIP). This scheme was programmed to be implemented in the 2014/15 financial year, however due to a predicted under spend on the LIP programme this financial year, it can be progressed early. A consultation letter was hand delivered to 260 properties surrounding the park and sent to 7 stakeholder groups including 2 local cycling groups, Living Streets, Ramblers, Police, Safer Transport Team and Friends of Carshalton Park. Residents and stakeholders were asked to comment on the proposal by Friday 21 February 2014. Respondents will be notified of the outcome of the consultation in due course.


It was stated that to accommodate cycling the existing paths will be widened to a minimum of 2.5m wide as it is the recommended minimum width for a path to be shared by pedestrians and cyclists. The existing footpath is wide enough between the Ruskin Road entrance and the playground area but will need widening to 2.5m alongside the playground and up to the Ashcombe Road entrance. The works will also ensure the path is strong enough to accommodate large vehicles servicing future events in the park.


The results of the consultation showed that residents were in support or not objecting to the proposal but had concerns about

the slope in the park causing problems for younger cyclists,

• wanting safe routes linking to the park,

priority to stay with the pedestrians or adequate signing and enforcement.


It was highlighted that the slopes cannot be designed out of the scheme as the park is on a gradient. The majority of roads surrounding the park are quiet residential roads; however, safer routes linking the green spaces are being investigated as future improvement schemes. There will be adequate signing denoting the shared used path.


5 residents objected to the proposal as they do not want cyclists in the park and do not want the path widened to accommodate larger vehicles. They think the cyclists will cycle too fast and it will spoil the use of the park for others. It was noted that by far the vast majority of cyclists cycle in a sensible way which is respectful of other users sharing the space. Unfortunately, officers cannot guarantee that all cyclists will cycle sensibly through the park. Research has shown that where shared space has been introduced in other locations, cyclists slow down when there are  ...  view the full minutes text for item 336.



Brought forward at the direction of the Chair who has approved the reason for the urgency.


Indicative time 5 minutes







To note the next meeting will be held on 8 July 2014, 7.30pm at the Carshalton Beeches Baptist Church, Banstead Road, Carshalton Beeches, SM5 3NL.



To note the next meeting will be held on 8 July 2014, 7.30pm at Clockhouse Community Hall, 42 Fryston Avenue, The Mount, Coulsdon, CR5 2PT.