Agenda and minutes

Carshalton and Clockhouse Local Committee
Tuesday, 8th July, 2014 7.30 pm

Venue: Clockhouse Community Hall, 42 Fryston Avenue, The Mount, Coulsdon, CR5 2PT

Contact: Tamary Tabeni, Community Development Officer, Tel: 020 8770 6003 Email:  tamary.tabeni@sutton.gov.uk 

Items
No. Item

1.

7.00 pm Local Implementation Plan Pre Meeting

A display showing the Local Implementation Plan for 2015/2016, reserve list and ideas for future schemes will be sought during this session.

 

Minutes:

Local Implementation Plan Bid Proposals 2015/2016

 

Reserve list and ideas for future Local Implementation Plan 2015/2016 Schemes were sought during this session.

 

 

2.

INTRODUCTIONS AND APOLOGIES

Indicative time 2 minutes

 

Minutes:

Apologies for absence were received from Steve O’Connell (GLA Member), Pam Lyne, Community Representative and Tolis Vouyioukas, Corporate Management Team Sponsor was substituted by Sharman Lawson, Executive Head of Planning and Commissioning.

 

38 Residents attended the meeting.

 

 

3.

MINUTES AND MATTERS ARISING pdf icon PDF 145 KB

Minutes of meetings held on 18 March 2014 to be agreed and signed.

 

Indicative time 2 minutes

 

Minutes:

Minutes of the meeting held 18 March 2014 were agreed and signed by the Chair.

 

Matters arising:

 

The deaths of Miss Jean Raffe, long-standing community representative for the Friends of The Grove and Mary Chubb a supportive member of Clockhouse Residents Association were announced. A moment of silence was observed in respect of their memory.

 

Mr John Freeman was proposed by the Friends of The Grove as the new community representative. The Committee agreed for his name to go forward as the community representative at the next Full Council meeting on Monday, 21 July 2014.

 

The Chair paid tribute to former Councillor Peter Fosdike who served on the committee for 4 years and as Vice Chair until the May elections.

 

A response to the West Street and North Street sign was given as follows:

 

 West Street Sign:

 

“The Officer obtained Advertising Consent for the sign which was provided at the Planning Committee at the end of April. This was required given the nature of the sign. The Consent provided covers a 5 year period. The Officer then enquired with the Parks Department about the cost of getting the trees around the sign trimmed or removed (which would be needed to prevent them overhanging and obscuring the sign). The Officer has not been provided with a formal estimate yet, but was given an indicative cost that was financially prohibitive due to the constraints of the budget for the scheme. The location also exacerbates the situation as work permits will be required from Transport for London to get the works carried out (for both the tree works and the installation of the sign, as the point of access to the site is outside of the Council’s Highway Boundary). As a result this sign has not been progressed any further.”

 

North Street Sign:

 

“The Councillors provided the Officers with a revised location for the sign on North Street following unforeseen issues with the originally chosen location. The revised location is on North Street at the junction with Station Approach/Tyrell Court. Officers have enquired and found that the land is maintained by the Sutton Housing Partnership who have agreed in principle to the sign being located on their land. After discussing the situation with the Planning Department, this sign would also require Advertising Consent.”

 

 

4.

SAFER NEIGHBOURHOOD TEAM

To receive an update outlining the priorities and work of the Safer Neighbourhood Team in the local area.

 

Indicative time 10 minutes

 

Minutes:

Inspector Ian Hicks delivered a verbal update on Safer Neighbourhood Team (SNT) activities in the area. The following was highlighted for each area:

 

Carshalton South and Clockhouse- there is a reduction in residential and vehicle burglary.

 

Carshalton Central- there is an increase to theft from vehicles and burglary and a reduction in theft from vehicles. It was confirmed that the increase of burglary in Carshalton Central was as a result of traveller burglary.

 

Residents were encouraged to volunteer in the local Speed Gun Initiative. The lack of a Neighbourhood Watch representative from the Clockhouse area was noted and residents were asked to put their names forward to volunteer for this role.

 

Inspector Ian Hicks noted Councillor Jill Whitehead’s comments on Ward Panel meeting dates clashing with London Borough of Sutton’s major council meetings. Whilst SNT regularly patrols the Clockhouse area to address antisocial behaviour, they were not aware of antisocial behaviour associated with people sniffing gas canisters during the day in the Clockhouse area, PCSO Mario Palermo was asked to investigate.

 

 

5.

CARSHALTON UPDATE

Mr Dick Bower, Chair of the World War One Steering Group will update the Committee on the 3rd of August World War One Ceremonies and the Dedication of the Carshalton World War Two Memorial.

 

Indicative time 10 minutes

 

Minutes:

Mr Dick Bower gave an overview of the plans for the Borough’s Commemorative Events taking place at Carshalton Ponds on Sunday 3rd August 2014. There will be ceremonies held to commemorate the centenary of the outbreak of the WW1 and a dedication ceremony of the new Carshalton WW2 Memorial that was promoted by this committee.

 

Residents were informed that the poppies that will be put in the pond are biodegradable and will be held by a net.  The Committee requested for the names of the residents with relative’s names on the WW2 Memorial to be put forward to the Committee so that they could be invited to attend the Commemorative Events being held on 3rd August 2014.

 

 

6.

CORRIGAN AVENUE PAVILLION pdf icon PDF 118 KB

Mark Dalzell, Head of Parks, Biodiversity and Street Cleansing to give a report on the current status and future options for Corrigan Avenue Pavilion.

 

Indicative time 10 minutes

 

Minutes:

Mark Dalzell Head of Parks, Biodiversity and Street Cleansing gave a report on Storm Damage and Future Options for the Corrigan Recreation Ground Pavilion. Heather Hall from London Borough of Sutton’s insurers was also present.

 

It was reported that the sports pavilion in the park was storm damaged in October 2013. Part of the roof wasblown away allowing rainwater to cause extensive internal damage. The cost to make thepavilion useable again will be covered by London Borough of Sutton’s insurers which would cover the essential repairs. Other repairs could be paid for separately fromthe Building Maintenance funds, but work considered improvements cannot befunded at present. The total repair cost to be met by a combination of the Insurance money and Building Repairs budget will be £15,551.

 

The pavilion is home to Coulsdon Athletic Football Club which has temporarily relocated to Roundshaw Playing Fields. Although the Parks Service currently has capacity elsewhere to accommodate the Club, the Club believes its longer term survival depends on returning to Corrigan Recreation Ground as many players live locally. The Parks Service Review recommended that parks buildings are leased to community groups where possible and this arrangement could be put in place for Corrigan pavilion by leasing it to the football club.

 

Residents highlighted that they would like to see Corrigan Recreational Ground used more by local community groups and residents. Mr Dalzell explained that arrangements can be made to ensure that it is used by the local community and residents.  The possibility of a joint lease was discussed. Asset Management will to talk to the groups who may be interested in leasing the building. 

 

Residents living in the vicinity of the pavilion and raised concerns on its current condition and called for its repair they would like to be consulted on issues concerning the pavilion. Councillor Moira Butt apologised on behalf of the Committee for the delay in repairing the pavilion and called for quick action.

 

After a discussion, it was concluded that the repair costs for Corrigan Pavilion will bring it back into a serviceable condition. It was highlighted that a 2010 Building Condition Report noted that the building needed renovation and consequently the Council’s insurers will only pay for repairs directly related to the storm damage. Any other work needed is considered betterment and would need to be funded separately.

 

Residents disagreed with the proposal to demolish the pavilion. It was highlighted that the repairs to the pavilion would be undertaken within 3 weeks from the day of commencement. It was envisaged that the building will be operational by end of September.

 

Resolved: (i) To agree that the pavilion is repaired to a serviceable condition.

(ii) To agree the Parks Service continues discussions with Coulsdon Athletic Football Club, with a view to leasing the building to them on a full repairing lease, once the essential repairs have been made.

(iii) To agree that the Parks Service will continue discussion with Coulsdon Athletic Football Club  ...  view the full minutes text for item 6.

7.

SCHOOL EXPANSION PROGRAMME PROPOSALS UPDATE pdf icon PDF 61 KB

The Committee will be asked to note an update on the expansion proposals for St Mary’s Catholic Junior and of Sherwood Park School.

 

Indicative time 5 minutes

 

Minutes:

Sharman Lawson, Executive Head of Planning and Commissioning gave an update on school expansion.  It is now proposed to enlarge St Mary’s Catholic Junior School by one form of entry (1FE) from September 2015. This proposal is part of the overall programme of primary school expansion in response to increased demand for places. This proposal will require the provision of permanent accommodation.

 

In response to the changing nature of the Special Education Needs population and significantly increased demand for specialist places, it is proposed to expand the school and to establish an additional site for Sherwood Park Special School on the former Stanley Park High site for up to 80 students of secondary age and post-16 with severe learning difficulties by September 2015. This proposal will require the provision of specialist permanent accommodation.

 

A consultation took place during the second half of the spring term and both proposals were supported. Open consultation meetings were held at each school. The investment in the expansion of SEN provision was welcomed by respondents. Concerns about traffic, congestion, parking and nuisance to local residents were by far the most frequent responses raised.

 

The feedback from consultation was reported to the Children, Family and Education Committee at its meeting on 13 March.

 

Accordingly, these proposals were published on 22 April 2014 and there was a four week representation period in which comments and objections could be sent to the Council. A report was presented to the Children, Family and Education Committee on 26 June 2014, where proposals were agreed. The Committee noted that school travel plans will need addressing.  It was clarified that school meals to Sherwood Park Special School will be supplied by Bandon Hill Woodfield School.

 

 

8.

AREA BASED NEEDS PROFILES pdf icon PDF 106 KB

To receive a presentation and a report for noting on the Area Based Needs Profiles for the Carshalton and Clockhouse locality.

 

Indicative time 20 minutes

 

Additional documents:

Minutes:

Mark Timms, Research Officer gave a report on the Locality Needs Profile for the Carshalton and Clockhouse Locality. The following points were highlighted from the power point presentation:

 

Overall- The area is relatively affluent compared to other areas of Sutton: there are no significantly deprived areas and there are high levels of home ownership

 

Influence over council decisions is low-Less than half of people said that they had influence over decisions.  How can we encourage greater participation?

 

Transport- Transport is a significant issue for residents.  What can be done to improve it?

 

Things to improve-The resident’s survey suggested areas for improvement.  Are they the right ones? What would make the most impact?

 

Health and Fitness- What could be done to improve health and fitness in the area?

 

Residents expressed mixed opinions on the presentation. Some residents expressed that they were unclear on how the information in the survey will be used in the future.  Others welcomed the survey and stated that it will help to empower local resident. Local transport and planning issues were highlighted as priority areas. The change in local demographics was noted. It was noted that the survey data did not include the Clockhouse population, in view of this the Research and Intelligence Team was asked to consider undertaking a local survey.

 

Resolved: (i) To agree note the contents of the report.

(ii) To agree that officers undertake to work with ward Councillors, community representatives and other stakeholders to validate and understand the implications of the needs assessment on the priorities for the committee area going forward and provide a further report at a future local committee meeting.

 

 

9.

TRAFFIC AND PARKING SCHEMES pdf icon PDF 436 KB

To receive a report on the Local Implementation Plan Funding 2015/16

 

Indicative time 20 minutes

 

Minutes:

a)    Local Implementation Plan Funding 2015/2016- Transport Funding Bid

 

Following a break out session where all attendees had an opportunity to make suggestions for the reserve list of proposals for the Local area, Paul Blunt, Transport Planning and Programme Manager delivered the report outlining Transport for London’s (TfL) transport-related programmes for investment in 2015/16.

 

An initial allocation of £1.267m had been made to London Borough of Sutton under TfL’s Corridor, Neighbourhoods and Supporting Measures programme of transport measures for 2015/16. A draft list of proposals for the submission was produced, by rolling forward the current LIP programme taking account of ongoing work, completed schemes and any new proposals including Ward Councillor’s suggestions. Site visits and initial investigations have been carried out to ensure proposals were practicable and a needs assessment was carried out as detailed in the appendix C of the report. Ward Councillors were contacted for comments on new proposals.

 

In the Carshalton and Clockhouse Local Committee area was proposed to bid for funding under the Corridors programme to provide a bus shelter in North Street near Carshalton Station, which will require the footpath to be widened, convert the existing Zebra crossing in West Street to a Pelican Crossing, extend the new cycleway in Oaks Park to Woodmansterne Road and to improve the Stanley Park Road corridor.

 

Resolved: (i) To agree to consider and agree the needs assessment of the schemes contained within the

Project Mandates and summarised in Appendix A of this report.

(ii)To agree that the Environment and Neighbourhood Committee, as the Highways Authority for the London Borough of Sutton, include the list of schemes in Appendix A in its submission to TfL for LIP funding for 2015/16.

 

Following this, Mr Blunt gave the following responses to Traffic and Highway issues raised by residents:

 

b)    Traffic circulation and congestion problems in Diamond Jubilee Way and Damson Way.

 

It was reported that site visits had been made in the morning and afternoon peak hours at school drop off/pick up times. There is parking on Diamond Jubilee Way and Damson Way and it was noted that there are a number of vans and contractors vehicles parked, which are connected with the Bovis and Bellway housing development currently under construction. The parking restricts the road width and this can cause some congestion at school drop off and pick up times.

 

It was highlighted that it is possible to introduce a one way system in Damson Way and the section of Diamond Jubilee Way, between the roundabouts. However, a one way system is likely to increase traffic speeds and inconvenience some residents who will have to travel further to access their properties. School children cycling to school would have to comply with the one way system unless other measures were provided. The cost is likely to be of the order of £30,000 - £40,000 and this figure allows for design work, widespread consultation, a traffic order and the actual costs of the works which will include kerb build outs,  ...  view the full minutes text for item 9.

10.

NEIGHBOURHOOD GRANT REPORT pdf icon PDF 75 KB

To receive a report on Neighbourhood Grant applications.

 

Indicative time 10 minutes

 

Additional documents:

Minutes:

Tamary Tabeni, Community Development Officer presented a report on Neighbourhood Grants. Funding of £5,000 was allocated to the Committee for 2014/2015. The Committee considered a neighbourhood grant application from Friends of Honeywood Museum towards the Carshalton Frost Fair

 

Resolved:  (i) To agree to award a Neighbourhood Grant of £500 to The Friends of Honeywood towards the Carshalton Frost Fair 2014.

 

 

11.

PUBLIC REALM REPORT pdf icon PDF 274 KB

Colette Makambila, Locality Lead Officer, to give a report on Public Realm projects.

 

Indicative time 10 minutes

 

Minutes:

Colette Makambila, Lead Locality Officer gave a report on Public Realm. The Committee agreed that a budget allocation meeting will take place in September and suggested dates were Monday 15th and 29th September 2014. All Ward Councillors and Community Reps will be invited to submit project proposals by mid-August to allow for these ideas to be fully costed this will include funds for the festive lighting programme. Recommendations made at the meeting will be ratified at the next local committee meeting on 4 November 2014.

 

The Committee noted the current list of unfunded Public Realm scheme proposals which were shown in Appendix D of the report and a budget breakdown which was provided in Appendix E. It was noted that 7 schemes were completed since the last Local Committee meeting in March. The description of these schemes is outlined in Appendix C of the report. These include the following:

 

·         Bench for Stanley Park 

·         Carshalton World War II Memorial  

·         Woodmansterne Road Pedestrian Crossing  

·         Ecology Centre Information Boards 

·         Design and Print of Oaks Park leaflet 

·         Double Yellow Line Stanley Park Road Feasibility Study 

·         Park Lane/Grosvenor Avenue/Grosvenor Road Crossroads – Road Safety Measures 

 

Colette Makambila stated that the Committee had been allocation a total sum of £48,121 for 2014/15. £27,229 of Public Realm capital funding, £10,892 of TfL funding and £10,000 of Direct Revenue funding. She highlighted a few issues regarding key schemes.

 

Outdoor Gym in Stanley Park Recreation Ground - The Committee agreed to allocate £6k to provide a gym facility in the Park. However the Parks Service expressed some concerns about the proposed location of the outdoor gym at Stanley Park, the area suggested has been planted up with spring bulbs. They have met with Cllr Moira Butt on site earlier and agreed a suitable location. It was noted that the equipment would be installed by the tennis court within the next couple of weeks.

 

Oaks Park Nature Trail and Sutton Countryside Walk Leaflets - The artwork was developed and signed off. Colette Makambila was unsure as to whether the leaflets were printed. She confirmed that she would chase the Parks Service.

 

She informed the Committee that a WW1 Steering Group has been tasked with coordinating a programme of events over the next four years. A request has been made to all Local Committees to consider buying 100 poppies to be erected on trees across the local committee area. To assist the Committee to make a decision on how to proceed with this potential scheme, she put forward three suggestions:

 

(1)          That the Committee consider buying 100 poppies so 20 poppies for 5 trees at £3.50 a poppy. The costs for installation and removal are £240 per tree will come up to £1,550. Costs for cherry picker hire to aid with the installation and removal of poppies will need to be taken into account – circa £400 for one week.

(2)          That the Committee consider reusing the 150 poppies paid for through the War Memorial Fund and only agree an allocation  ...  view the full minutes text for item 11.

12.

FESTIVE LIGHTING SCHEMES REPORT pdf icon PDF 121 KB

Colette Makambila, Locality Lead Officer, to give a report on options for Festive Lighting Schemes.

 

Indicative time 15 minutes

 

Minutes:

Colette Makambila, Locality Lead Officer gave the report on Festive Lighting In order to inform the Contractor of festive lighting displays required for the 2014 festive season, the Committee was asked to: 

 

-        to indicate if they wished to allocate budget to this exercise

-        to indicate desired locations and displays

-        to confirm an approximate number of lamp columns and types of display required in their areas (trees, column lights etc).

-        It was recommended that the Committee considers adopting a four year rolling programme for Festive Lighting displays in the local areas, based on the schemes agreed in 2014 up to 2017.

 

Appendix A of the report listed the previous schemes for Carshalton. There was a request from Councillor Moira Butt to consider adding Banstead Road. Colette Makambila said that this area has concrete columns that cannot be used for festive lighting so trees are being looked at.

 

The Chair supported by the Ward Councillors decided to allocate the sum of £12,000 towards a scheme of up to £9,000 for Carshalton Central and up to £3,000 for Carshalton and Clockhouse.

 

 

Resolved: (i) To agree that lighting displays will be hired only

(ii) To agree that only London Borough of Sutton (LBS) approved contractors will be permitted to erect lighting on LBS owned lamp columns

(iii)To consider desired locations for lighting schemes and desired designs

(iv)To consider a rolling four year programme for festive lighting

(v) To allocate £12,000 towards the hiring, supply, installation and removal of festive lighting for the Local Committee area.

 

 

13.

PUBLIC QUESTION TIME

An opportunity for members of the public to ask questions about issues not otherwise considered on the agenda.

 

Indicative time 10 minutes

 

Minutes:

It was confirmed that the current status of The Grove and other buildings in Carshalton will be reported at the Local Committee Meeting in November 2014.

 

In response to a question Sharman Lawson explained that Wallington County Grammar School is an academy and may be siting a new free school in the  Croydon area, therefore London Borough of Sutton will not be involved in any discussions relating to this matter.

 

 

14.

URGENT BUSINESS

Brought forward at the direction of the Chair who has approved the reason for the urgency.

 

Indicative time 5 minutes

 

Minutes:

None.

 

15.

NEXT MEETING

To note the next meeting will be held on 4 November 2014, 7.30pm at the Carshalton Beeches Baptist Church, Banstead Road, Carshalton Beeches, SM5 3NL.

 

Minutes:

To note the next meeting will be held on 4 November 2014, 7.30pm at Carshalton Beeches Baptist Church, Banstead Road, Carshalton Beeches, SM5 3NL (provisional).