Agenda and minutes

Carshalton and Clockhouse Local Committee
Tuesday, 6th January, 2015 7.30 pm

Venue: Carshalton Beeches Baptist Church, Banstead Road, Carshalton Beeches, SM5 3NL

Contact: Victoria Lower, Senior Business Support Officer (Democratic Services) Tel 020 8770 4640 Email 

No. Item


Apologies for Absence


Apologies for absence were received from Councillors Tim Crowley and Jill Whitehead, Steve O’Connell (GLA Member) and Tolis Vouyioukas.


Declarations of Interest


There were no declarations of interest.


Minutes pdf icon PDF 86 KB

To approve as a correct record of the meeting held on 4 November 2014.


Indicative time: 3 minutes.


The minutes of the meeting held on 4 November 2014 were agreed as a correct record and signed by the Chair with the following amendment to Item 20 (South West London and St George’s Mental Health Trust Consultation) – that the last line on page 2 should read Springfield Hospital rather than Shotfield.


Report from Safer Neighbourhoods Teams - Information Item

To receive an update outlining the priorities and work of the Safer Neighbourhood Team in the local area.


Indicative time: 10 minutes.


Inspector Ian Hicks and Sergeant Kieran O’Brien reported to the Committee that the two Carshalton wards were some of the safest wards in London with crime dropping by 7% across Carshalton, Beddington and Wallington, which was in contrast to the rest of Sutton.


The Metropolitan Police had seen an increase in violence with injury which had lead to a Metropolitan Police wide initiative during the autumn 2014 to tackle this issue. This had meant that resources had been drawn from the quieter wards to concentrate on the town centres, with a particular emphasis on looking at licensed premises.


Kieran O’Brien was introduced to the Committee as the new sergeant with responsibility for the area. Sergeant O’Brien gave an overview of the work completed by the Police in recent months which had included bike marking and dog chipping events, combating licensing and violent actions issues, and speed watch initiatives on a monthly basis. The Police would continue to work on community engagement.


In response to questions Inspector Hicks stated that graffiti often came round in phases and that it was often difficult to monitor as offences often took place on public property and went unreported. However, the officers were pleased to hear that the public had noticed observed a drop in graffiti. Councillors suggested that the public send them photos of any graffiti so that these can be referred to the Police for possible identification through the use of a tag.


Inspector Hicks assured the Committee that he had not been made aware of any string of offences involving cars being broken into in the area. He informed the Committee that it was common for only one car to be targeted on a road.


Residents suggested that a section of Woodmansterne Lane between Oakhurst Avenue and the first roundabout on Croydon Lane could be considered as a speed watch location in future.


Resolved: To note.


The Grove Consultation - Information Item pdf icon PDF 140 KB

A presentation by Sutton CVS Chief Executive on The Grove consultation project.


Indicative time: 20 minutes.


Susanna Bennett from the Sutton Centre for the Voluntary Sector (SCVS) informed the Committee that SCVS planned to change The Grove (House) into a voluntary and heritage hub for the community and local organisations. By making the Grove into a voluntary sector hub would enable organisations to share back-office resources, and a number of organisations had already expressed an interest in office space including the Citizens Advice Bureau.


SCVS had applied to the Heritage Lottery Fund and had been successful in the first round of applications. The organisation had been given £50,000 to develop their bid and complete surveys for the second round application process which was to be submitted by December 2015. The application was to repair and refurbish the property with the ground floor to be a large open space with modern partitions removed. This space would be used for exhibitions on the heritage of The Grove (House) and volunteering in the borough of Sutton. Furthermore, the plan was to volunteer heritage guides and to develop an app for the park and house. While the organisation planned to renovate the building there was no plan to reinstate the former conservatory due to the costs associated with the works.


SCVS planned to create a Trust for the site within the next two to three years to ensure that it remained open for the community in perpetuity.


In response to questions Ms Bennett stated that at present it would only be the Wallington office of the Citizens Advice Bureau which would likely move to The Grove (House) and that the Council would likely lease the property to the organisation on a 20 – 25 year lease. While the council was only looking to lease the house, the Heritage Lottery Fund had expressed an interest in the outbuildings, including the Nest, and had stressed the need to link the heritage buildings across the borough. Councillor Amy Haldane informed the Committee that she would look into whether there was a heritage overview for the borough which all the sites were linked to. 


SCVS planned to submit its second round Heritage Lottery Fund bid in December 2015 and would likely receive a decision in March 2016. It was anticipated that the works would take around a year to complete with the building open to the public in late spring 2017.


The Committee were pleased to hear that the plans for the building were progressing and that the house would be open to the public in future.


Resolved: To note.


Future use of The Lodge, Carshalton - Information Item pdf icon PDF 312 KB

A presentation by EcoLocal on their plans for the future use of The Lodge, Carshalton.


Indicative time: 20 minutes.


Trevor Lancefield, Director of EcoLocal, informed the Committee that EcoLocal planned to lease The Lodge, out-buildings, immediate curtilage and the Victorian walled garden from the council to create a mixed used development. The organisation had completed an initial feasibility study which had found that the plans would be financially viable and would provide a secure site for the charity in the future.


The plans would include a community hall, straw baled classroom suite, restoring the Victorian walled garden, providing workshop facilities, office space and storage space. The plan also included the development of nine flats, seven of which would be sold to fund the redevelopment and two maintained by the charity to fund ongoing costs. 


EcoLocal were looking to lease the site from the council from March 2015 for 125 years and had to date submitted pre-planning application, begun developing a business plan and were conducting a public consultation on their plans. To-date 97% of 350 respondents supported EcoLocal’s plans and over 100 respondents knew of an organisation which would be able to make use of the facilities in the future. The organisation intended to submit a full planning application in April 2015, to tender in November 2015 for construction to begin in January 2016 and to take about a year to complete.


Residents expressed concern that access to the nature reserve for members of the public would be limited during the construction period. In response Mr Lancefield stated that it was unlikely there would be a large amount of disruption and that the access route would likely only be closed for a few planned days during the construction period. In addition, there were other gates to the Ecology Centre site which could be opened if it was felt to be necessary. As an environmental charity the organisation was very concerned about not causing an adverse effect on the nature reserve.


Mr Lancefield confirmed that future access to the residential units would be through Honeywood Walk as it was felt this would be sufficient as there would only be a limited amount of parking available.


In response to questions Mr Lancefield stated that EcoLocal were working with the council on the transfer of the property which would be through a Community Asset Transfer. The organisation felt it was very important that people were involved in the way the organisation is run and that the organisation in involved in the local community through community events. Although leasing the property did increase the risk to the organisation it was felt that all the expert advice the charity had sought suggested that this was a viable project for EcoLocal.


Resolved: To note.


Public Realm pdf icon PDF 155 KB

The Locality Lead Officer to give an update on Public Realm Projects.


Indicative time: 15 minutes.


Colette Makambila, Locality Lead Officer, reported on public realm schemes in progress and potential schemes. The Local Committee had a remaining budget of £680 for 2014/15 and was being asked to allocate £2,250 from the Committee’s 2015/16 budget for hanging baskets across the area. There was to be no additional cost for permits from Transport for London for the hanging of the baskets.


The Committee were informed that it had allocated £12,000 for Christmas lights, however only £9,437 had likely been spent. Officers would confirm the allocation which would be recycled into the Public Realm budget at the next meeting.


Ms Makambila informed the Committee that work had been done on the Ecology Centre roof, however officers had requested that this was re-done to ensure it was completed to the required standard.


The Committee noted that the scheme for a natural play area and dog free zone in Oaks Park should read that the bid would be developed by the Friends of Oaks Park and Carshalton Fields Residents Association.


In response to questions Ms Makambila informed the Committee that work had been done on the Carshalton “welcome” signs, however it had become evident that more money would be necessary for the implementation as new advertising consent would need to be granted, permits from Transport for London applied for and trees would need to be trimmed. Officers would be meeting shortly to discuss estimates for the final implementation and would report back to the Committee.


The Committee requested that an update on the Belmont single yellow line parking scheme be sent to Ward Councillors and the Chair, and that a draft report on the Orchard Hill Feasibility Scheme be sent to Ward Councillors, the Chair and residents.


Residents noted that an additional scheme had been placed on the reserve list and were informed that this was following the Beddington & Wallington Local Committee agreeing at its recent meeting that it was no longer necessary to have two benches on Beddington Gardens. A resident had suggested that the bench could be placed in Oaks Park as an alternative, however the funding of this bench could not be transferred from the neighbouring Local Committee. The Chair stated that it would be for the Committee and Community Representatives to decide upon at a future Budget Allocation meeting.


Resolved: To allocate a sum of £2,250 for hanging baskets, as set out in the Appendix A – section 1 of the report, to be funded from 2015/16 Public Realm Revenue Budget, subject to budgets being made available within the 2015/16 budget cycle that will be approved in March 2015.


Public Question Time

An opportunity for members of the public to ask questions about issues not otherwise considered on the agenda.


Please be advised that it may not be possible to provide a response on the night, but questions will be noted.


Indicative time: 10 minutes.


Mrs Penny Spirling requested that planning application notices were circulated to Community representatives via email to ensure that they were able to keep their members informed of developments. Councillor Hamish Pollock informed the Committee that councillors do not receive weekly notifications any more as a result of recent changes to save costsand are required to login to the portal also.


Mr Brian Brockwell informed the Committee that the Wimbledon Guardian had recently had an article on Merton Council passing on ground maintenance, including parks, and waste collection to the South London Waste Partnership in 2017. The article further suggested that the same transfer would take place in Sutton. Mr Brockwell requested that if a transfer were to happen that the public were kept informed. Councillor Pollock stated that he would request that Councillor Jill Whitehead and Colin Hall responded to this query as they were involved with the South London Waste Partnership.


Ms Margaret Onians requested the council provide a safe crossing for pedestrians near the Windsor Castle as there were no refuges for those crossing nor a ‘safe phase’ in the traffic lights. Councillor Pollock stated that he had been raising this issue as a ward councillor since about 1991 and that about five years ago Transport for London had consulted on proposals to amend the junction, however residents had said they did not want any changes made owing to fears of increased congestion. Councillor Pollock felt it was unlikely that Transport for London would look at this again in the near future, however the council had made significant progress by having TfL place some new crossings put in close by in Carshalton Road (opposite Wynash Gardens) and in Pound Street (near the junction with Wilmot Road), and also in Ruskin Road.


Ms Jean Knight queried the decision by the council to retain Denmark Road for council officers as previously plans had been for the officers to be relocated to the Civic Offices. Councillor Alan Salter informed the Committee that during a review in 2011 the proposal was to close Denmark Road and upgrade the Civic Offices at a cost of £15million to greatly expand its capacity, however the council had made the decision that the loan would have been too large. Councillor Pollock noted that the retention of a proportion of council staff in the Carshalton area was much welcomed by the local traders and the business community.


Mr Carl Brown requested an update on the sign-up for Green Garden Waste collection and the implementation of Community Composting Sites. Councillor Pollock stated that further information on the schemes could be provided at future meetings as the council was at present signing people up for the Green Garden Waste collection scheme. A member of the public stated that the latest figure for the number of people who had signed up for the charged scheme was 7,000. Residents expressed concerns over the scheme as to what would happen to the garden waste of those who did not sign up.  ...  view the full minutes text for item 36.


Next meeting

To note the next meeting of the Carshalton & Clockhouse Local Committee is to take place on 10 February 2015 at All Saints Church, High Street, Carshalton, SM5 3AQ.


The Committee noted that the next meeting of the Carshalton and Clockhouse Local Committee would take place at 7.30pm on 10 February 2015 at All Saints Church, High Street, Carshalton.