Agenda and minutes

Carshalton and Clockhouse Local Committee
Tuesday, 13th October, 2015 7.30 pm

Venue: Carshalton Beeches Baptist Church, Banstead Road, Carshalton Beeches, SM5 3NL

Contact: Victoria Lower, Senior Business Support Officer (Democratic Services) Tel 020 8770 4640 Email  victoria.lower@sutton.gov.uk 

Items
No. Item

16.

Apologies for absence

Minutes:

Apologies were received from Councillors Moira Butt and Alan Salter, Steve O’Connell and Pam Lyne.

17.

Declarations of Interest

Minutes:

There were no declarations of interest.

18.

Minutes of last meeting pdf icon PDF 83 KB

To approve as a correct record the Minutes of the meeting held on 16 June 2015.

 

Minutes:

The minutes of the meeting held on 16 June 2015 were agreed as an accurate record of the meeting.

19.

Petitions

19a

Rotherfield Road

A petition has been received from Christine Gates of Rotherfield Road, Carshalton which reads:

 

“We the undersigned petition the council to put in a one hour parking restriction on Rotherfield Road.

 

Indicative timing: 10 minutes

Minutes:

Christine Gates presented a petition requesting that a one hour parking restriction be placed in Rotherfield Road as there was a growing concern among residents that the road was being used by trade vehicles and for long-term parking. It was alleged that trade vehicles were causing the most issues as they were only moved when needed and it was also alleged that cars were being parking along the road when waiting for an MOT. Furthermore due to the volume of parking along the road, street cleansing was not able to take place properly. Residents were requesting that permits were provided to residents and a solution to remove long-term parking was put in place.

 

The Head of Highways and Transport, Gary Smith, confirmed that officers had reviewed the petition and the situation in Rotherfield Road and proposed that a minor parking scheme for the road be included within the recommendations for the Minor Parking report. It was anticipated a scheme would cost in the region of £3,000.

 

Councillor Jill Whitehead informed the committee that the council was conducting a parking review across the borough which would report back to the Environment and Neighbourhood Committee in February 2016. School Travel Plans were also being reviewed and possible solutions to trade vehicle parking were being reviewed.

 

The School Travel Plan Officer, Claire Smith, informed the committee that the All Saints School had a gold travel plan and she would discuss with the Headteacher promoting the park and walk scheme.

 

Resolved: To note.

 

19b

Carshalton Road, Woodmansterne

A petition has been received from Jacqueline Cooksey of Plesman Way, Wallington which reads:

 

“We the undersigned petition the council to put in traffic calming measures on Carshalton Road, Woodmansterne.

 

Indicative timing: 10 minutes

Minutes:

Jacqueline Cooksey presented a petition to the committee requesting traffic calming measures on Carshalton Road, Woodmansterne due to the speed and volume of traffic which travelled along the road. It was felt that the road was very dangerous and a speed review which had been carried out had found 65% of drivers were driving above the speed limit.

 

The Head of Highways and Transport, Gary Smith, stated that accidents over the last three years had been reviewed and it had been found that up until April 2015 there had been no personal accidents and one slight accident. Although the number of accidents was low officers would be conducting a 24 hour review across one week after half term and the results would be brought to the committee for discussion.

 

Jacqueline Cooksey stated that there had been a number of accidents along the road, however many were not reported. Furthermore it was planned for the trees to be cut back along the road to create a footpath to enable pupils to walk to school and concerns were raised as to the affect cutting back trees would have on speeding.

 

The Head of Highways and Transport stated that he was only able to review the accident figures reported to the Police as this was how funding was assessed. It was noted that a tree line often slowed speeding traffic as it visually narrowed the road. The Head of Highways and Transport agreed to look into stopping the cutting back of trees until the speed review had taken place. 

 

Councillor Amy Haldane supported the petition as a number of residents had raised concerns regarding the speed of traffic along theroad, and suggested the Neighbourhood Watch could conduct a review of speeding along the road. Councillor Tim Crowley suggested that some of the funding for the footpath should be used on traffic calming measures as slower traffic would encourage more people to walk. Furthermore, traffic calming measures were in place on the road beyond the borough boundary.

 

Resolved: To receive a report of the speed review at the next local committee.

 

20.

Any urgent items brought forward at the discretion of the Chair pdf icon PDF 100 KB

The Chair must approve the reason for the urgency.

 

The Mount Neighbourhood Recycling Centre Update

An update on the proposed consultation around the changes to be made to The Mount Neighbourhood Recycling Centre following the Environment and Neighbourhood Committee decision to remove mixed dry recycling banks from Neighbourhood Recycling Centres across the borough. 

Minutes:

The Head of Planning and Performance, Ian Kershaw, presented a report outlining the proposals on consulting residents on the closure of the Mount Neighbourhood Recycling Centre.

 

Mr. Barry Todman said that residents raised concerns that there had been no consultation yet and that a road show should not take place on Coulsdon High Street. It was suggested that CCTV should be put in place at the Mount as there was a post in place to which a camera could be attached.

 

The Head of Planning and Performance confirmed that consultation had not yet taken place and the report was outlining the consultation which would be carried out before the next local committee. While the decision to close the Neighbourhood Recycling Centre had been made by the Environment & Neighbourhoods Committee at its meeting on 18 June 2015, the decision on how to implement the decision was being consulted on, including where to put the textiles and book banks and what The Mount site should be used for.

 

Councillor Amy Haldane stated that many residents within the Clockhouse area did not have personal recycling facilities and it was important these residents were still able to recycle.

 

Mr Terry Haswell stated he felt that the committee had not taken into account that many residents do not have recycling facilities and it was a very isolated area. Residents used the Mount NRC and the best location for the textiles and books banks was at the Mount. It was noted that flytipping was an issue within the area.

 

Councillor Tim Crowley noted that Clockhouse was unique as it was isolated from the rest of the borough, and that it was important that residents in the area were still able to recycle. Further it was stated by Councillor Tim Crowley that it was necessary the consultation was meaningful, and requested the centre remained open until the end of 2015 and the results were considered by the local committee at its next meeting.

 

Councillor Jill Whitehead stated that the consultation would be undertaken, and no changes to the site would be made until the consultation was completed and the results fully examined. It was agreed that the consultation responses would be brought to the next meeting for consideration by the local committee, ahead of any changes being made to the site. It was noted that Sutton Housing Partnership should be included as a consultee as they managed properties within the area.

 

Due to the fly-tipping experienced in the area it was suggested that CCTV should be put in place to identify the perpetrators. The Head of Planning and Performance agreed to look into whether the re-deployable camera could be moved to monitor the area.

 

Resolved: To receive a report on the results of the consultation exercise at the next local committee.

21.

Robins Way off Colston Avenue pdf icon PDF 95 KB

To discuss detailed proposals for Robins Way.

 

Indicative timing: 15 minutes

Additional documents:

Minutes:

The Head of Highways and Transport, Gary Smith, presented a report on proposals for Robins Way which had been agreed by the football club and allotment holders. It was noted that subsequently issues had been raised by the allotment holders regarding the proposals.

 

Mr Brian Brockwell clarified that initially the allotment holders had received only half the consultation document from Council officers and were unaware of the proposal for a one hour only parking restriction. The allotment holders requested there was a one hour restriction during the day, to stop all day parking, and not a maximum one hour stay as suggested within the report. It was stated that this had been initially agreed at a meeting.

 

The Head of Highways and Transport apologised that they received only half the document and suggested the proposal could be changed to a “no waiting” restriction between 1:00pm and 2:00pm. It was confirmed that wardens would patrol on Sundays as the restrictions would be in force Monday – Sunday.

 

The football club stated they hoped that a solution could be found as the situation had been ongoing for two years. The aim should be to prevent traffic build up and provide a safe passageway for traffic. 

 

Resolved:

 

1.    To agree the proposal for the introduction of safety improvements and waiting restrictions in Robins Way, which is estimated to be in the region of £18,000. £4,500 to be set aside from allocated funding from Parks, Biodiversity and Street Cleansing budgets and the remaining budget to be from the Public Realm budget.

 

2.    Delegate responsibility to process, consider and resolve and objections received to the Traffic Management Orders to the Executive Head of Safer and Stronger Communities, in consultation with ward councillors and the Local Committee Chair.

 

22.

Minor Parking Schemes pdf icon PDF 102 KB

Progress report on 2014/15 parking schemes and a list of parking schemes for 2015/16 will be presented for the committee to agree.

 

Indicative timing: 20 minutes

Minutes:

The Head of Highways and Transport, Gary Smith, presented a report on minor parking schemes within the local area. The Council had received 320 requests for 256 roads in the borough, 46 requests from the Carshalton and Clockhouse local area covering 34 roads. The report proposed six schemes to be progressed and residents would be contacted by the Council to discuss the plans and what could be implemented.

 

Following the presentation on Rotherfield Road it was suggested that the scheme was added to the minor parking scheme list in place of Grove Lane as it was not considered to have any significant issues with regards to parking. It was therefore requested that Grove Lane be placed on the reserve list of schemes. The Head of Highways and Transport confirmed that Traffic Management Orders would be produced for all schemes and statutory consultation would be completed before implementation.

 

Resolved:

 

1.    To approve £10,892 Local Transport Fund allocated to the committee to cover the investigation, Traffic Management Order and implementation costs for the proposed schemes listed below

 

Carshalton Central Ward

 

Carshalton Place opposite junction with Brookside

Introduction of ‘at any time’ waiting restriction (double yellow lines) junction protection markings to prevent obstruction, improve sightlines, and improve road safety by reducing the probability of a road traffic incident.

 

Byron Gardens outside No 1

Introduction of ‘at any time’ waiting restriction (double yellow lines) protection of bend markings to prevent obstruction, improve sightlines, and improve road safety by reducing the probability of a road traffic incident.

 

Laburnum Avenue junction with Erskine Road

Introduction of ‘at any time’ waiting restriction (double yellow lines) junction protection markings to prevent obstruction, improve sightlines, and improve road safety by reducing the probability of a road traffic incident.

 

Rotherfield Road (both sides of the road)

Introduction of ‘1:00pm – 2:00pm’ waiting restriction (single yellow lines) protections to reduce commuter parking, markings to prevent obstruction, improve sightlines, and improve road safety by reducing the probability of a road traffic incident.

 

Carshalton South & Clockhouse Ward

 

Beechwood Avenue junctions with Richmond Road and Fryston Avenue

Introduction of ‘at any time’ waiting restriction (double yellow lines) junction protection markings to prevent obstruction, improve sightlines, and improve road safety by reducing the probability of a road traffic incident.

 

Warnham Court Road junction with Sussex Road

Introduction of ‘at any time’ waiting restriction (double yellow lines) junction protection markings to prevent obstruction, improve sightlines, and improve road safety by reducing the probability of a road traffic incident.

 

Reserve List

 

Repton Close junction with Harrow Road

Introduction of ‘at any time’ waiting restriction (double yellow lines) junction protection markings to prevent obstruction, improve sightlines, and improve road safety by reducing the probability of a road traffic incident.

 

Grove Lane from turning circle to end of dwellings

Introduction of ‘8:00am - 6:30pm’ waiting restriction (single yellow lines) protection to the Eastern kerb line, markings to prevent obstruction, improve sightlines, and improve road safety by reducing the probability of a road traffic incident.

 

2.    To delegate responsibility to  ...  view the full minutes text for item 22.

23.

Corrigan Recreation Ground pdf icon PDF 89 KB

To receive an update on Corrigan Recreation Ground and pavilion.

 

Indicative timing: 10 minutes

Minutes:

The Head of Planning and Performance, Ian Kershaw, provided the committee with an overview of work within Corrigan Recreation Ground. The Safer Parks Team had placed Corrigan Recreation Ground as a priority park for them to patrol and were happy for members of the public to report any problems directly by phoning 020 8721 2268. In addition the football club were in discussion with the council’s Assets Team regarding leasing the pavilion.

 

Concerns were raised regarding dog fouling across the recreation ground, in particular on the football pitches. It was felt that fines should be issued and park management improved. The Head of Planning and Performance stated that if someone is caught then they would be fined and requested the public inform the Safer Parks Team if there were known culprits and the likely times of day.

 

Mr Terry Haswell requested that more dog bins were placed within the park for dog walkers to use. Councillor Hamish Pollock as chair requested that the suggestion be brought to a future Public Realm Allocation meeting, as yet to be arranged of community representatives and councillors.

 

Resolved: To note.

 

24.

Carshalton Village Trade Association Update

An update on all the projects, events and activities being developed in and around Carshalton Village.

 

Indicative timing: 15 minutes

Minutes:

Mr Andrew Candy provided the Local Committee with an overview of the initiatives which the Carshalton Village Trade Association were undertaking. A monthly market had been established within Carshalton and they were working with the theatre to extend the market within the venue.

 

The “Carshalton-on-the-Sea” festival in the summer had been a great success and had been a collaborative initiative with Honeywood Museum, and work had begun to look at expanding it for 2016.

 

The Christmas Festival was within its sixth year and the Trade Association welcomed all groups within the local community to be involved in the weekend festival.

 

There had been a proposal for a bandstand to be established within Grove Park which the Trade Association were conducting a feasibility study into and it was hoped that local groups would be able to fundraise for the project.

 

It was suggested that the Trade Association work with the organisers of the Frost Fair as the events were taking place on the same weekend. Mr Candy stated that initially the Trade Association were invited to be part of the Frost Fair, however had been subsequently excluded. The Trade Association were however happy to liaise with the Frost Fair organisers. Ms Sue Kelsall stated that they would be happy to discuss plans for the Fair with the Trade Association and requested a meeting be organised.

 

Mr John Freeman stated that he had heard rumours of plans for bandstand within The Grove Park, however the Friends of Grove Park group had not been approached for their views. It was noted that The Grove Park was within a conservation area, and a HLF bid was being formed for Grove House by the Sutton Centre for the Voluntary Sector which would be submitted in early 2016. It was further hoped that a HLF bid could be submitted for Grove Park in the future.

 

Councillor Jill Whitehead raised concerns regarding how the plans had progressed and suggested that perhaps the bandstand could be located within an existing building within the park, rather than building a new structure.

 

Mr Candy stated that they were developing a feasibility study at the moment before progressing the project further. The Trade Association had requested to speak to the committee so as to raise awareness of the project and would not be seeking finance from the council as it was hoped money could be raised elsewhere. Councillor Amy Haldane thanked Mr Candy for raising this project with the local committee as full discussion would be necessary to progress further.

 

Resolved: To note.

 

25.

The Past on Glass project

To receive a presentation on the Past on Glass project.

 

Indicative timing: 15 minutes

Minutes:

This item was deferred to a later meeting.

26.

Public Realm Projects pdf icon PDF 151 KB

The Head of Planning and Performance will present a report to the Committee, which outlines  new public realm schemes for approval and gives an update on the progress of current schemes.

 

Indicative timing:  15 minutes

 

Minutes:

The Head of Planning and Performance, Ian Kershaw, present the report and noted that the Queen Marys dog free zone scheme was progressing and was to be inspected by the Parks team.

 

Mr Carl Brown informed the committee that the Oaks Park natural play area and dog free zone scheme had obtained a grant from Viridor Credits and the community groups were currently working with the Council to process these funds. While it was acknowledged that there had been some negative comments regarding the scheme it was clarified that the Friends of Oaks Park were supportive of the scheme as it addressed a concern raised when the park was inspected for Green Flag. The scheme was limited to a small section of the park and it was felt would be beneficial to users. The Parks team had agreed to install a sign and map within the park.

 

Mr Brian Brockwell queried whether the funding for the Robins Way scheme would be sourced from the Public Realm budget as it was not included within the report. The Head of Planning and Performance confirmed that the funding would be from the remaining Public Realm budget of £13,752. It was stated that new schemes could still be proposed and officers would continue to scope them for future funding.

 

The Chair requested that a Public Realm allocation meeting was arranged to discuss new proposals.

 

Concerns were raised that Public Realm funding was being used for a number of highway schemes when it was felt that these schemes should be funded through the highways budget. It was noted that the Public Realm schemes being progressed were varied and included benches, dog free zones and highway schemes.

 

Resolved:

 

1.    To note the progress on the current Public Realm schemes.

 

2.    To approve the recycling of net balances of £11,762 back to unallocated capital balances as detailed under Appendix A, section 6 of the report.

 

27.

Neighbourhood Grants pdf icon PDF 99 KB

The Head of Planning and Performance to present a report on grant applications approved under delegated authority since the last meeting of this Committee.

 

Indicative timing:  10 minutes

 

Minutes:

The Head of Planning and Performance presented the report to the committee and noted that £3,474 remained within the budget for allocation.

 

Resolved:

 

1.    To reinstate that authority to take the decision on Neighbourhood Grants back to the local committee.

 

2.    To note Sutton Little Leagues have been awarded £500 towards supporting local residents.

 

3.    To note Clockhouse Community Association have been awarded £1000 towards their kitchen improvements.

 

28.

New Sutton Local Plan pdf icon PDF 3 MB

Councillor Haldane to deliver a presentation to raise awareness of the Local Plan engagement which will be taking place in early 2016, and to explain to the public what participating in the engagement will involve. 

 

Indicative timing:  30 minutes

Minutes:

Councillor Amy Haldane gave a Powerpoint presentation regarding the Local Plan and encouraged residents to get involved in the consultation process. The Local Plan is the Council’s core planning document that contains planning policies which the Council considers planning applications against.

 

As part of the preparation of this new Local Plan the Council wishes to engage in early discussions with residents and businesses. Whilst there are ‘formal’ stages of consultations the Council will engage with residents throughout.

 

The Local Plan covers a period of 15 years and could take up to two years to complete.  It is needed to meet changing demands and trends and to ensure that growth is controlled and directed to appropriate areas to protect the quality and suburban nature of Sutton. It should set out a clear vision and be user friendly.

 

If residents would like to get involved or receive Local Plan notifications please email ldf@sutton.gov.uk.

 

Mr Ray Liffen noted that a scoping document had been circulated to local groups for comment; however it was felt that the document was not accessible to the general public. Councillor Jill Whitehead confirmed that comments on the scoping document had been received from Mr Ray Liffen and other groups and were being considered by the Local Plan Task and Finish Group.

 

It was confirmed that the Local Development Framework document would be replaced by the Local Plan as the council was required to have an up-to-date Plan for the borough. The development of the Local Plan would take until 2017 and at present the Council were raising awareness of the Local Plan and evidence gathering, however full engagement would be undertaken.

 

Councillor Amy Haldane informed the Committee that she was happy to attend community group meetings to give a presentation on the Local Plan and discuss their views.

 

It was felt by some Community Representatives that the presentation did not fully explain what the Local Plan was, and what the Council wanted from the public. It was suggested that questions were posed to residents which would enable the Council to complete a meaningful consultation process.

 

It was noted that the example developments shown within the presentation were very expensive as many were located within Islington, and so would not be attainable for local residents. Councillor Haldane stated that it would be important to discuss affordable housing within the development of the Local Plan, including the percentage of units within a development which would need to be affordable and whether the units should be integrated within the development.

 

Councillor Jill Whitehead informed the committee that the council was at the early stage of evidence collection for the Local Plan and that the Plan would cover all aspects of development, and not just housing. Furthermore, consultation would take place at all stages of the development of the Plan. It was confirmed that the Government had provided local authorities with expectations of the volume of housing that would be required per year.

 

Resolved: To note.

 

29.

Community Representative

An application for the appointment of a Community Representative substitute has been received from the Neighbourhood Watch.

 

It is RECOMMENDED that the Council be recommended to appoint Mr Stephen Quayle to represent the Neighbourhood Watch as a substitute.

 

Minutes:

Resolved: To recommend that Council appoint Mr Stephen Quayle as a substitute representative for the Neighbourhood Watch on the Carshalton and Clockhouse Local Committee.

30.

Public Question Time

An opportunity for members of the public to raise points or questions about local issues that are not already on the agenda for this meeting.  If it is not possible to answer the question at the meeting, a written response will be issued.  Please submit your questions to:  localcommittees@sutton.gov.uk

 

Indicative time: 10 minutes

Minutes:

There were no public questions.

31.

Date of next meeting

The next meeting of the Carshalton & Clockhouse Local Committee will take place on 8 December 2015 at 7.30 pm at a venue to be confirmed.

Minutes:

The Local Committee noted that the next meeting would take place on 8 December 2015 at 7.30pm at a venue to be confirmed.