Agenda and minutes

Carshalton and Clockhouse Local Committee
Tuesday, 8th December, 2015 7.30 pm

Venue: Carshalton Beeches Baptist Church, Banstead Road, Carshalton Beeches, SM5 3NL

Contact: Susanne Wicks, Committee Support Team Leader. Tel 020 8770 6540 Email 

No. Item


Welcome and introductions


The Chair, Councillor Hamish Pollock, introduced the committee and council officers.


Apologies for absence


Apologies were received from Councillor Tim Crowley and from Pam Lyne and Arthur Spirling, Community Representatives.


Declarations of Interest


11. Neighbourhood Grants

Councillor Moira Butt, Non Pecuniary interest, as she was involved in the committee for Yulefest and the South Carshalton Seniors Centre IT project upgrade at the Oaks Ways Centre.



Minutes of last meeting pdf icon PDF 151 KB

To approve as a correct record the Minutes of the meeting held on 13 October 2015.



Terry Haswell (Clockhouse Residents Association) noted that his name was recorded as “Tony Haswell” under items 20 and 23 of the minutes. This has now been corrected, and the minutes were agreed and signed by the Chair as an accurate representation of the meeting, subject to this alteration.


Update from the Safer Neighbourhood Team

An update on the three ward priorities in the area, and community safety issues.


Indicative time: 10 minutes


Inspector Ian Hicks provided an update from the Safer Neighbourhood Teams from the two wards within the local committee area. He pointed out that these two wards are two of the safest wards in the borough of Sutton and that in these areas the police have constantly achieved 83-84% satisfaction – one of the highest ratings in the London Metropolitan Police. Other updates included:


·       Detection rates are one of the highest in the Metropolitan Police, with 73% of minor crimes being resolved.

·       There has been a decrease in house burglary, however there has been an increase in shed and garage burglaries. The culprits are known and were imprisoned in June/July 2015 however they have now been released so residents should be alert and follow the advice available to help prevent this kind of crime.

·       There has been a significant decrease in vehicle theft.

·       The Mayor’s Office for Policing and Crime (MOPAC) set a challenge to reduce crime rates by 20%, Inspector Hicks informed the committee that in the borough the service is on track to achieve this reduction, with higher results of 24-25% prospective reductions in the Carshalton and Clockhouse wards.


Concerns were raised by residents regarding the potential reduction of Police Community Support Officers, and the committee was advised to make representations to the Commissioner regarding the matter. The Committee were also informed that the Council’s Scrutiny Committee was monitoring developments and would be making representations in the New Year,


Members of the Committee and attending residents commended the work of the PCSOs as highly valued.


The Mount Neighbourhood Recycling Centre consultation pdf icon PDF 69 KB

To receive a report on the outcome of the The Mount Neighbourhood Recycling Centre consultation exercise and next steps.


Indicative time: 10 minutes

Additional documents:


Amy Harris, Waste Strategy and Community Engagement Manager, introduced a report which proposed changes to The Mount Neighbourhood Recycling Centre (NRC) as a result of the consultation with the local community. The report noted that a decision was taken at the Environment and Neighbourhoods Committee on 18 June 2015 for all mixed dry recycling banks to be removed from Neighbourhood Recycling Centres as people can recycle these from home. The report also proposed the implementation of a new layout at The Mount NRC.


Concerns were raised about the lack of consultation regarding the removal of mixed dry recycling, as well as issues that have arisen with the installation of recycling banks at the back of apartment blocks. There was a discussion following queries about the report’s assertion that money will be saved from the reduction of fly-tipping that occurs surrounding the banks in the current layout, the use of CCTV to prevent fly-tipping, and the collection of larger items. Amy Harris clarified that whilst the costs of fly-tipping are difficult to estimate, the prediction was made based on the costs at another site. It was noted that the use of CCTV at this fly-tipping site would not be cost-effective and would be unlikely to accurately catch the culprits. Sutton council offers bulky waste collections at a cost of £20 for three items, however there are also free services available to residents through organisations such as the British Heart Foundation (Wallington) and Emmaus (Stafford Road, Wallington) for items in good condition.


Ward Councillors for Carshalton South and Clockhouse were provided with information about the consultation but felt that they did not have time to respond. Since the Ward Councillors had not fed into the consultation it was felt a decision on the recommendations could not be made. Following discussions, a motion was raised by Councillor Hamish Pollock for the decision on the report’s recommendation to be deferred to the next meeting of the Environment and Neighbourhoods Committee on 4 February 2016. The motion was agreed unanimously.


RESOLVED: The Carshalton and Clockhouse Local Committee agreed to defer to the Environment and Neighbourhoods Committee the decision on whether to agree to locate the recycling banks for textiles, shoes, books, DVDs and CDs and implement the new site layout at the Mount NRC, in accordance with the recommendations from the results of the consultation detailed at Appendix A, subject to further consultation with Ward Councillors, the Chair and Vice Chair.


Update on petitions

To receive updates on progress made following the submission of petitions at the local committee on 13 October 2015.


Gary Smith, Head of Highways and Transport, provided an update on the two petitions presented at the last meeting of the committee regarding Carshalton Road, Woodmansterne and Rotherfield Road, Carshalton:


Carshalton Road, Woodmansterne

Indicative time: 5 minutes


A 24 hour traffic survey was carried out for one week and the results revealed that there is certainly a speeding problem in this area. Drivers are not paying attention to the change in speed limit from 40mph to 30mph along the road. Gary Smith outlined the planned resolution to the identified problem, which is to increase the width of the lines in the road that alert drivers to the change in speed limit from 100mm to 150mm, as well as changing the surface colour of the road at the entry point.


Concerns were raised about how effective this solution would be, and it was questioned whether reducing the speed limit of the 40mph section to 30mph would be a more appropriate solution. Gary Smith highlighted that unfortunately there is limited budget from Transport for London to introduce such measures as there were no recorded accidents in this area. Gary Smith undertook to carry out another traffic speed survey within one year of the introduction of these measures and to review the speed limit.


Rotherfield Road

Indicative time: 5 minutes


An informal consultation was carried out after 11 people presented the petition for a one hour parking restriction on Rotherfield Road at the last meeting of the committee. The results, in addition to those 11 who presented the petition, were 6 residents against the measure, 4 in favour, and 3 did not mind either way. As such, Gary Smith undertook to discuss the matter in the parking engagement session later in the meeting, and to include the results in the feedback from that.


Highway improvements around St Philomena's High School pdf icon PDF 168 KB

The Head of Highways to present a report on highway improvements around St Philomenas.


Indicative time: 10 minutes


Gary Smith, Head of Highways and Transport, introduced a report outlining the need for a traffic and parking study due to the planning approval on 21 October 2015 for the one form entry expansion of St. Philomena’s Catholic High School, Pound Street. The study will review the traffic and parking within a 400m radius of the School. The study will also identify traffic and parking controls to protect residents, business and all road users from any impact of the expansion of the School.


Some of the members noted that parking and congestion around St Philomena’s School, as well as at many other schools, is an increasing problem. Councillor Jill Whitehead highlighted that there is a need to encourage teenagers to make their own way to school rather than be dropped off in cars.



RESOLVED that the Carshalton and Clockhouse Local Committee agreed:


  1. For a traffic and parking study to be undertaken within a 400m radius of St.Philomena’s Catholic High School, funded by the £30k budget allocated to traffic and parking protection in mitigation of the impact of the School development within the capital secondary school expansion programme.


  1. In consultation with ward councillors and the Local Committee Chair, for an informal consultation to be undertaken within a 400m radius of St.Philomena’s Catholic High School


The results of the informal consultation and the traffic and parking protection proposals will be brought back to a Local Committee for a decision.



Parking engagement session

Highways and Parking Officers to lead a community engagement exercise in order to gather public concerns and issues related to traffic and parking in the local area


Indicative time: 60 minutes



Attendees of the meeting took part in an engagement session led by Gary Smith, Head of Highways and Transport. They were asked to discuss parking and traffic in their wards to note concerns and to suggest solutions. Gary Smith undertook to review the input and bring this to the next Local Committee meeting.


Public Realm Projects pdf icon PDF 384 KB

The Locality Lead Officer will present a report to the Committee, which gives an update on the progress of current schemes.


Indicative time:  10 minutes



Chantelle Swaby, Locality Lead Officer, introduced a report which outlined the public realm projects and priorities. She ran through the tables containing information on new public realm schemes for approval and also gave an update on the current schemes.


A query was raised about the Robins Way safety improvements, and Chantelle Swaby confirmed that the project was progressing. Residents highlighted that it was a shame that Christmas lights were not up before seasonal events the weekend prior to the committee meeting. Chantelle Swaby explained that unfortunately licensing needed to be agreed with Transport for London.


RESOLVED that the Carshalton and Clockhouse Local Committee:


1.    Noted the progress on the current Public Realm schemes.

2.    Agreed to earmark funds of £2,250 for hanging baskets and approve the locations, to be funded from Public Realm revenue budget, subject to budgets being made available within the 2016/17 budget cycle that will be approved in March 2016.

3.    Noted that £13,752 of Public Realm capital funding was allocated for the introduction of safety improvements and waiting restrictions in Robins Way as agreed at the meeting on 13 October 2015, and has been added as a scheme in progress (scheme 1516.10).


Neighbourhood Grants pdf icon PDF 178 KB

The Locality Lead Officer to present a report on grant applications approved under delegated authority since the last meeting of this Committee and to seek approval for a new application.


Indicative time:  5 minutes



Chantelle Swaby, Locality Lead Officer, introduced a report asking for the Local Committee to agree any new neighbourhood grant applications since the last meeting and asks the Committee to reinstate the delegation for the approval of neighbourhood grants.


Concerns were raised regarding the awarding of £1000 to Carshalton Beeches Baptist Free Church for the “Banstead Road Community Yulefest” as residents felt that the stallholders should be spending their profits on the administration of the event. Chantelle Swaby pointed out that all of the profits went to charity and that the £1000 award was for security equipment which can be re-used, and administration costs.


Some residents queried whether they would be able to make an application for a grant to help fund street parties to celebrate The Queen’s 90th birthday from 21 April onwards, particularly as the next meeting of the committee is close to the date of the beginning of the celebrations. Chantelle Swaby highlighted that should recommendation no.4 be granted then decisions on grants could be taken in between Committee meetings. It was noted that there is only £1343 left in the budget so street parties could only be allocated a small amount each.


RESOLVED that the Carshalton and Clockhouse Local Committee:


1.    Agreed to award “South Carshalton Seniors Centre” £1000 for their IT project upgrade.

2.   Noted that “Carshalton Beeches Baptist Free Church” have been awarded £1000 for the “Banstead Road Community Yulefest” under the urgency procedures.

3.    Noted that “Friends of Honeywood Museum” have been awarded £150 for the “Carshalton Frost Fair” under the urgency procedures.

4.    Agreed to delegate the authority to take the decision on neighbourhood grants to the Strategic Director of Environment, Housing and Regeneration in consultation with all Carshalton and Clockhouse Local Committee Councillors.


Public Question Time

An opportunity for members of the public to raise points or questions about local issues that are not already on the agenda for this meeting.  If it is not possible to answer the question at the meeting, a written response will be issued.  Please submit your questions to:


Indicative time: 5 minutes



a)    Cllr Moira Butt asked a question on behalf of Barry Todman from Carshalton South and Clockhouse Ward regarding the distribution of free salt/grit for melting snow in the Clockhouse area of the borough owing to its remoteness from the rest of the borough. She stated that in previous years salts have been distributed up at The Mount, and queried whether this would happen again this year.


Councillor Jill Whitehead responded that free grit was distributed on Saturday 5 December at B&Q in Sutton and Woodcote Garden Centre in Wallington, and there would be another distribution on Saturday 12 December at Kimpton Re-use and Recycling Centre. Councillor Moira Butt was advised to submit a Member Enquiry in order to request for a delivery in her ward. Penny Spirling, Community Representative, raised concerns about the last minute supply of information about this.


b)    Penny Spirling asked whether it would be possible to have a list of who does what at London Borough of Sutton as she finds the website difficult to navigate and it is difficult to know who to contact about concerns as a community representative. Councillor Hamish Pollock advised that it may be helpful to go through Ward Councillors who were able to log a Member Enquiry which were monitored. Particularly as staff re-structuring was likely to continue.


c)    Ray Liffen, Community Representative, asked why there is a big gap before the next meeting in April. Councillor Hamish Pollock highlighted that the meeting dates are decided at another committee, and that they have changed to being held roughly quarterly, and this is the way these two quarterly meeting dates worked out.



Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for the urgency.



There were no urgent items brought forward.


Date of next meeting

The next meeting of the Carshalton & Clockhouse Local Committee will take place on Tuesday 12 April 2016 at 7.30 pm at All Saints Church, Carshalton.


The next meeting of the Carshalton and Clockhouse Local Committee will take place on Tuesday 12 April 2016 at 7.30 pm at All Saints Church, Carshalton.