Agenda and minutes

Carshalton and Clockhouse Local Committee
Tuesday, 25th April, 2017 7.30 pm

Venue: Carshalton Beeches Baptist Church, Banstead Road, Carshalton Beeches, SM5 3NL

Contact: Committee Services. Tel 020 8770 4990 Email 

No. Item


Welcome and introductions


The Chair, Councillor Hamish Pollock, welcomed all those present.


Apologies for absence


No Apologies were received from Councillors.


Declarations of Interest


No declarations of interest were made.


Minutes of last meeting pdf icon PDF 135 KB

To approve as a correct record the Minutes of the meeting held on 17 January 2017



RESOLVED: that the minutes of the previous meeting of the 17 January 2017 be approved as an accurate record, subject to an amendment requested from Mr Arthur Spirling, Carshalton Fields Residents’ Association who requested that a point he made under item 36, be minuted, which is that local residents are still concerned by excessive speeding on Stanley Park Road. Secondly he also wished to record the point regarding the need for 30MPH road markings in Woodmansterne Road.



Order of Items


At the Chair’s discretion, the order of the agenda items was rearranged and is as follows: Public questions were brought forward in the agenda to the next item. Item 10 Overview of the Sutton Plan will be postponed to a later date.


Public Question Time

An opportunity for members of the public to raise points or questions about local issues that are not already on the agenda for this meeting.  If it is not possible to answer the question at the meeting, a written response will be issued.  Please submit your questions to:



A local resident living near Woodcote Green commented on the capacity of the recycling boxes. She believed these were not sufficient in size and too heavy to carry to the property boundary when full. Scott Edgell, General Manager, Veolia, confirmed that he would ensure a recycling advisor discuss what can be done for her particular circumstances. He advised the issue of providing more boxes is being looked at and where more boxes have been requested by residents these will start to be delivered from early the following week.


A resident from Park Hill advised that his bins had still not been emptied.  He suggested boxes should just be used for paper and card and green wheelie bins should be used for plastic and tin recycling due to capacity. The Veolia Manager apologised for issues with collections. He confirmed that Veolia are reviewing number of boxes residents need for recycling, and advised that at the current time Veolia are looking for residents to continue to use boxes rather than swapping to use additional wheelie bins.  He advised the boxes are stackable.  


A resident from Langley Park Road, Sutton (outside the local committee area), asked if there had been a breach of contract with Veolia, and also if collection of waste is a statutory service that should be provided by the Council. She further questioned who the other bidders were when this contact was awarded to Veolia. Matt Clubb, Executive Head of Environment Commissioning confirmed that there had not been a breach of contract.  He advised who the other bidders in this contract process were:  Amey and Serco. It was confirmed there is a statutory obligation regarding the provision of domestic waste services by the council.


A resident asked if waste was being ‘taken to France’ and if the Council had control over what was agreed in the contracts. The Executive Head of Environment Commissioning confirmed that waste is not being transported to France, and advised that it is distributed to a number of locations in the UK.


A local resident commented he had seen on the council website that if residents already have two green bins can they use one of these for plastic, cans and bottles and asked why more publicity was not given to that. It was confirmed that is correct. The Executive Head of Environment Commissioning advised that as the majority of residents only have one green bin therefore the generic messaging was aimed at these residents.


Mr. Carl Brown spoke about the Veolia presentation at the last meeting where the new service was described as a ”tried and tested system”. He queried why households were only given a 55 litre box for recycling, which is not large enough.  The Veolia General Manager advised that bigger boxes could not be used as they would be too heavy when full, hence he suggested that local residents have more than one recycling box where required and that their boxes be stacked. He highlighted the reason for using the  ...  view the full minutes text for item 47.


Update from the Safer Neighbourhood Team pdf icon PDF 64 KB

A written update on the three ward priorities in the area, including an update on community safety issues. There will be an opportunity to raise questions on Carshalton South and Clockhouse ward followed by Carshalton Central ward. Responses will be provided following the meeting.

Indicative timing: 10 minutes


Inspector Ian Hicks gave a written update which was included in the agenda pack.


Opportunity Sutton pdf icon PDF 6 MB

An Officer from Opportunity Sutton will give an update on Carshalton High Street. This will be a presentation with Slides.

Indicative timing: 15 minutes


Manmohan Dayal, Area Renewal Projects Manager from Opportunity Sutton gave a presentation on Carshalton High Street, looking at how to improve and develop the area. As part of this he highlighted that the roads are managed and maintained by Transport for London (TFL).


A Local resident asked what Charles Cryer Theatre will be used for in the future. The Area Renewal Projects Manager advised that negotiations were on-going but not yet concluded. Mr Carl Brown asked about the position of the historic buildings in the area. Councillor Chris Williams advised this item is an update on the high street rather than the heritage buildings in the area which are subject to a separate report in the future from the Asset Management team.


A local resident asked about provision of new “pay and display” parking machines for parking on Carshalton High Street. An update from Head of Parking was provided to confirm that Pay and display machines in Carshalton High street will all be replaced by end of the month.


Neighbourhood Grants pdf icon PDF 157 KB

The Locality Lead Officer Claire Smith to present a power point presentation on grant applications approved under delegated authority since the last meeting of this Committee.

Indicative timing:  5 minutes



Locality Lead Officer Claire Smith gave a presentation on recent neighbourhood grant applications approved under delegated authority since the last meeting of this committee. She further confirmed there is now a new allocation of £5000 for the current year, and each group may apply for up to £1000 per year.  There is also a new boroughwide pot of funding to support community groups with the fees and charges associated with organising events.


Public Realm Projects pdf icon PDF 114 KB

The Locality Lead Officer Claire Smith will present a report to the Committee, which outlines information on Public Realm spending since January 2017, details any new requests for Public Realm Funding and confirms the available budgets for 2017/18.

Indicative timing:  10 minutes


Additional documents:


Locality Lead Officer Claire Smith presented a report to committee outlining spending since January 2017 and detailing new requests for Public Realm Funding and confirming available budgets for 2017/18.


A local resident asked for confirmation regarding part time restriction for school drop off and pick up that had been completed in Damson Way. The Principal Highway Engineer confirmed the parking restriction in front of the shops had been completed. 


Mr. Carl Brown asked about a previous enquiry re: Diamond Jubilee Way and asked for feedback on a Transport Police speed check which took place in April 2017. Councillor Amy Haldane advised the report was presented at the Carshalton South & Clockhouse ward’s safer neighbourhood team meeting. She advised police and residents conducted speed checks.  Councillor Butt advised that details had been provided to all neighbourhood watch members.


A Resident from Stanley Park Road expressed her concern regarding pedestrian provision and ask if it could be proposed that a reduced speed limit be put in place. She highlighted difficulties regarding where the crossing is located and asked for more signs to be provided. The Lead Locality Officer advised that a similar question was raised by email and a response will be provided following the meeting. 


A local resident requested an update on proposals for Florian Avenue. The Principal Highway Engineer committed to provide an update by email and this would be copied to Ward Councillors.



1.    £2,250 be approved for the supply and installation of hanging baskets, barrier baskets and planters from Public Realm Revenue.

2.    The progress of the Public Realm schemes listed in Appendix A be noted.



Highways Update pdf icon PDF 111 KB

YinkaDaniyan (Principle Highways Engineer) to provide a number of updates in relation to specific traffic issues that have been brought to the attention of the Local Committee. These include:


  • Damson Way/ Diamond Jubilee Way (Orchard Hill scheme) - parking and congestion issues
  • Waverley Way / Warnham Court Road - parking and congestion issues.
  • Robins Way - completion of traffic calming / congestion scheme.
  • St Philomena’s School - parking proposal for area 400m radius around school.
  • Rotherfield Road - outcome of consultation for parking intervention.
  • Florian Avenue – Congestion issues
  • Woodmansterne Road
  • Mill Lane / Butter Hill
  • Westmead Road / Kingsley Ave/ Ringstead Road

Indicative Timing: 20 minutes

Additional documents:


Yinka Daniyan, Principal Highway Engineer, provided an update on a number of specific traffic issues including:


Damson Way/ Diamond Jubilee Way (Orchard Hill): Once the scheme design is approved it will be shared, with Mr Jacobs and with Ward Councillors and the local committee chair.


Waverley Way/ Warnham Court Road: This will be looked at as part of the parking strategy.


St Philomena’s School: The Principal Highway Engineer is still waiting to hear back from school; despite being chased they have still not responded. He advised this item may now be deferred and be reviewed as part of the parking strategy.


Woodmansterne Road: The “gateway” feature work has been passed to the maintenance team to deal with. Once timeframes for completion are known the Principal Highway Engineer will respond with an update.


Mill Lane: The Principal Highway Engineer advised that he has started to design a solution and has met with Ward Councillors who have asked for this area to be expanded to include Mill Lane and Denmark Road, so he is now looking at how he can widen the consultation regarding displacement.


Westmead Road/ Kingsley Ave/ Ringstead Road: This scheme will be delayed from April to July 2017.


Mrs. Penny Stirling, Carshalton Fields Residents Association, raised the issue of speeding in Stanley Park Road.  The Principal Highway Engineer suggested putting together a plan for a number of roads.


Residents asked is it possible to have a table of issues so there is visibility to residents on what schemes are going forward and to see a summary of what is considered. A number of residents also asked for updates on previously proposed schemes.


The Chair asked for a more detailed report of proposals to be provided for the next Committee. Victoria Jeffrey, Head of Local Place and Engagement, offered to arrange an update with indicative time scales on the above schemes and would arrange a progress report for the June meeting including new schemes raised at this meeting.




1.    The Local Committee note the progress made towards implementing the Local Committee traffic schemes as set out in the report.


2.    Authority be delegated to the Strategic Director of Environment, Housing and Regeneration for the resolution of any objections arising from a formal consultation.


Citizens Advice Sutton pdf icon PDF 373 KB

Steve Triner from Citizens Advice Sutton to provide a presentation with Slides on the Advice Link partnership Sutton (ALPS) which is the new information and advice service for the borough. Case studies will also be presented for each local committee.

Indicative timing: 25 Minutes



Steve Triner, Citizens Advice Sutton, provided a presentation on the Advice Link Partnership (ALPS) which is the new information service for the borough, with Rachel MacLeod, Chief Officer at Sutton Carer centre.  It was highlighted that this is a one stop shop to respond to enquiries. The presentation covered the types of enquiries received from this particular part of the borough.


A local resident asked about information for residents on health advice. Steve Triner confirmed publicity material and posters regarding ALPS work are now in every local GP surgery and pharmacies to help residents know where to seek advice.  The local Resident Association offered to share ALPS service leaflets to their residents. Materials were provided during the meeting for residents to promote the services provided.


Christmas Lights pdf icon PDF 94 KB

A brief update on the commissioning approach to Christmas lights in the borough. This will be presented by Mary Innes Investment and Enterprise Programme Manager.

Indicative timing: 10 Minutes


Victoria Jeffrey, Head of Local Place and Engagement, presented the briefing note on the approach to commissioning Christmas lights.  A further update will be provided once contract has been awarded.


Councillor Tim Crowley asked if the Committee would be tied in for 5 years and if that would take away the ability to seek funds from a sponsor. The Head of Local Place and Engagement confirmed public realm money would have to meet the amount of the commitment, however if sponsorship money could be found then the public realm funds to the same amount would come back to the Local Committee. She also confirmed there would be a break clause in the contract.


Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for the urgency.



There were no urgent items.