Agenda and minutes

Carshalton and Clockhouse Local Committee
Tuesday, 20th February, 2018 7.30 pm

Venue: Carshalton Beeches Baptist Church, Banstead Road, Carshalton Beeches, SM5 3NL

Contact: Sharon Major, Committee Services Officer  Tel.: 020 8770 4990, Email:

Link: Audio

No. Item


Welcome and introductions


The Chair, Councillor Hamish Pollock, welcomed all those present. The committee was advised of the death of Mr. David Aylett from Carshalton On The Hill Residents Association and a Friend of Queen Mary’s Park.  A eulogy for Mr. Aylett was given by Mr. Ray Liffen and one minute’s silence was held.



Apologies for absence


Apologies for absence were received from Councillor Tim Crowley.



Declarations of Interest pdf icon PDF 169 KB


No declarations of interest were made.


Minutes of last meeting pdf icon PDF 148 KB

To approve as a correct record the Minutes of the meeting held on 17 October 2017.



RESOLVED: that the minutes of the previous meeting of 17 October 2017 be approved as an accurate record and signed by the Chair.



Update from the Safer Neighbourhood Team

An update on the ward priorities in the area, and community safety issues.


Indicative timing: 15 minutes


Sergeant Pete Nicholson provided a brief update on the Ward priorities and the safer neighbourhood team activities in the local area as follows:

·         He advised of on-going changes to the borough’s policing structure. It is planned that Sutton will merge with Croydon and Bromley in November 2018.  The number of officers in neighbourhood teams and the number of officers in London Borough of Sutton would however,  remain unchanged.

·         Theft from motor vehicle crimes is falling but the theft of motor vehicles has increased slightly, mainly affecting theft of mopeds. 3 suspects have been arrested during proactive operations.

·         Burglary - 10 offences in January 2018, prevention methods were highlighted to residents

·         Police have executed 4 drug warrants in last few months, in response to an increase in drugs offences in the same period.


A local resident, Mr Carl Brown, asked if all boroughs would be given equal priority of policing following the proposed merger of the three boroughs in November.  Sgt Nicholson advised that should residents identify that there is inequality or a negative impact on response times, they were requested to write to the Sutton Borough Commander. The address details are available on the Metropolitan Police’s website.


Penny Spirling from Carshalton Fields Residents Association advised that she is aware that some of the issues regarding the theft of motor vehicles were not down to individuals who had forgotten to lock their vehicles but due to a scamming device being deployed which stops cars locking. The Sergeant took note of this detail.


Members queried if moped crime suspects are from Sutton.  Sgt Nicholson advised that there were some from Sutton and Croydon. The police are targeting these suspects and advised of the proactive action being taken. He also confirmed that since the last meeting the policy on pursuing suspects on mopeds had changed.



Appointment of new Community Reps

An application for the appointment of a Community Representative has been received.




It is recommended that the Carshalton and Clockhouse Local Committee appoint Anne Percy to represent Friends of Oaks Park on the Local Committee.


Indicative time: 5 minutes



1.    Anne Pearcey be appointed to represent Friends of Oaks Park on the Local Committee



The Sutton Plan - Presentation and engagement session on the four priorities pdf icon PDF 308 KB

A presentation on the Sutton Plan Priorities.


Indicative timing:  30 minutes





Jan Underhill, Assistant Director, People Services Directorate (Wellbeing) presented The Sutton Plan with Shona Okeke, Commissioning and Business Insight Officer - Customers, Commissioning and Governance Division.  An overview was given of The Sutton Plan.  This has been developed in conjunction with 23 “partners” in the borough. The draft plan had been shared with local residents and would be developed further up to June 2018. The session covered:

  • What is the plan and how this will create change in the borough?
  • Plan will be launched in June this year, confirming the agreed priorities.
  • More engagements will take place in February 2018 to understand residents’ vision of Sutton.
  • Priorities identified so far, are: tackling domestic abuse; providing early help to families at risk of disadvantage; supporting older people and making the borough of Sutton a great place to live for people of all ages.


In the engagement session residents were asked for their views on the priorities identified, and also to identify any new priorities they wished to be considered. In debate, residents raised issues they would like the plan to tackle such us overcrowding on buses. It was suggested that TfL should be invited to become a partner in the plan.  The Assistant Director agreed to take that suggestion back to The Sutton Plan team.   Discussion then focused on overcrowding on buses particularly at school start and finish times. Councillor Jill Whitehead advised this has been identified as a borough-wide problem.  She is aware that TfL had £700M taken from their budget from central government, and that TfL have promised that they will take buses out of Central London to increase busses in outer London. It was suggested that schools stagger start and finish times to help with reducing number of pupils trying to get the bus at the same time.



Update from Neighbourhood Services pdf icon PDF 505 KB

A presentation to give an update on the work within parks and idverde in this committee area


Indicative time: 20 Minutes


Dominic Aslangul, Neighbourhood Manager, gave an update presentation on the various Neighbourhood Services that are provided in the local committee area. The presentation will be published for reference.


Residents’ questions focused on issues with the waste collection service and the various difficulties being encountered in reporting problems to the Council via the website or other means.  Residents asked if it is possible to report a whole road of missed collections rather than each individual resident having to log in to report the issue. Other waste issues raised were regarding the mess left following the collections and the recycling containers / boxes being too small.  Residents also raised the delay to Christmas trees being collected and the delay in collection of green sacks that the street cleaners prepare. 


The Neighbourhood Manager responded that he will look into ability to report missed collections for more than one household.  He confirmed that the present reporting method is set up this way to avoid duplication of reporting. He confirmed Veolia are contracted to clear any spillage at time of collection and this has been raised with them again.  


A local resident also advised of further garden waste missed collections and enquired if residents would be reimbursed for missed collections. The Neighbourhood Manager advised that he is aware of missed collections and that people subscribing to this service will receive additional months of garden waste collections by way of reimbursement.  He advised each subscriber would received a letter to advise them of this. The information regarding this is also on the Council website. He acknowledged and apologised for the issue with the late Christmas tree collection and advised that Council are withholding payments to Veolia due to these issues.  He advised collection of sacks should be done the same day.


Councillor Chris Williams reminded residents that if they do not feel they are getting the required response regarding waste issues to please contact their local Councillors, who will then take this up their behalf.


Councillor Moira Butt raised the issue of the administration of allotments plots and advised that 175 plots had not been re-let.  The Neighbourhood Manager advised that he was aware of this issue and that it was being investigated.



Petition - New Safer Traffic Management on Stanley Park Road and surrounding roads. pdf icon PDF 239 KB

Presentation and discussion on the petition


Indicative time: 10 minutes


Upon the invitation of the Chair, the lead petitioner Rebecca Donohoe, spoke to the Committee and gave a handout of her presentation regarding the petition.


Ian Price, Team Leader Strategy & Commissioning - Highways & Transport, briefly responded by presenting the report. He thanked the petitioner for the information shared with the committee.  He highlighted the work done previously.  He confirmed the issue highlighted has been picked up and reported to Environment & Neighbourhood committee  on 1 February to secure funding. He advised that the speed surveys will take place in March. Petitioners were asked to provide details of where speeding has been noted so that area can be monitored.


The Chair, Councillor Hamish Pollock, asked for comparison of old speed monitoring to current speeds being seen and also for comparison of volume of traffic.




  1. The petition be acknowledged and noted that this report will also be considered by the Beddington and Wallington Local Committee on 27 February 2018.
  2. It be noted that the traffic surveys will be undertaken in March 2018, to measure traffic volumes and speeds, as requested using funding in the current Local Implementation Plan (LIP) allocation.
  3. It be noted that all the matters identified as concerns in the petition prayer will be considered, and proposals developed as part of the delivery of the LIP Schemes, which were approved for implementation in 2018/19 by the Environment and Neighbourhoods Committee on 1 February 2018.



Highways Updates pdf icon PDF 248 KB

Ian Price, Senior Highways Engineer to give an update on Highways projects and the Parking strategy in the ward areas. 


Indicative Timing 15 minutes

Additional documents:


The report was presented by Ian Price, Team Leader Strategy and Commissioning, to provide an update on the Highway Schemes and Issues, and also on the Parking strategy.


He gave a brief presentation on the parking strategy. He confirmed that informal consultation on the first phase closed on 12 January 2018 and that approximately 43,000 households were consulted.  Approximately 6,000 questionnaires have been completed and residents’ comments are being reviewed to develop proposals. The next stages of this process were detailed in the presentation. The planned implementation date for the new proposals is November / December 2018.  For remaining areas consultation will take place in October 2018. 


In respect of Local Implementation Plan schemes, an update was provided on the work undertaken so far.




  1. It be noted that the proposals for both Florian Avenue and Beeches Avenue will be considered as part of the Public Realm report.
  2. The status of the Parking Strategy and the progress made towards implementing the 2017/18 LIP traffic schemes and local highways issues, as set out in the report, be noted


Mr. Carl Brown asked about the barrier in Damson Way near to Stanley Park High School and also about the effectiveness of the school travel plan. He advised it was his understanding that a condition of the planning permission for the school was there should be proper turning space at the barrier which should have been provided as a part of building the road.  


The Chair, Councillor Hamish Pollock advised that the planning conditions would legally have had to be discharged and therefore they need to be enforced. He asked for Officers to look at the planning conditions that were put in place at the time of the permission being granted to investigate this further.



Public Question Time

This item is an opportunity for members of the public to raise points or questions about local issues that are not already on the agenda.


If you wish to submit a question prior to the meeting, please send it to at least 5 days in advance and we will endeavour to obtain a written response for the meeting. 


Please be aware your question and name will be published in the minutes of the meeting.


Indicative time: 10 minutes



A local resident from Beeches Avenue asked for the Committee to comment on The London Mayor Sadiq Khan’s proposals for increased housing numbers in the borough.  Councillor Amy Haldane commented on the London Mayors draft plan targets.


Mr Arthur Spirling asked for a Veolia service report to come to the next meeting of the committee, and that details be provided of fees withheld.  Councillor Hamish Pollock advised this will be at the discretion of the next Chair appointed after the next Annual Council meeting in May 2018.



Public Realm Projects and Neighbourhood Grants Update pdf icon PDF 110 KB

The Locality Lead Officer will present a report to the Committee, which outlines  new public realm schemes for approval, and update on the progress of current schemes and recently approved Neighbourhood Grants.


Indicative timing:  15 minutes


Additional documents:


Chantelle Swaby, Locality Lead Officer, presented the public realm projects and neighbourhood grants update. Regarding recommendation 10, Mr Spirling Community representative of Carshalton Fields Residents Association asked for clarity regarding the address of where these signs would be placed. It was confirmed that these would be in Woodmansterne Road not Lane and the recommendation was amended before voting. Mr Carl Brown also asked for clarity on whether the two gateway signs in this Road would also be improved.  Ian Price Team Leader Strategy and Commissioning, confirmed that the initial priority was in respect of road safety hence the new speed reduction signs but the gateway signs would be looked at.  



  1. It be agreed that £2,325 be earmarked for the annual hanging baskets scheme across the two wards in the local committee area from the 2018/19 Public Realm budget allocation.
  2. The planting of 5 new trees and 2 new benches at Wrythe Green Recreation Ground in Carshalton Central ward for £1,578 be approved from the Public Realm Capital Fund.
  3. The planting of 5 new trees and 2 new benches at Warren Park in Carshalton Central ward for £1,578 be approved from the Public Realm Capital Fund. ]
  4. The replacement of road name plates with heritage-style name plates for the Park Hill Conservation Area in Carshalton Central ward for £835 be approved from the Public Realm Revenue Fund.
  5. The replacement of road name plates with heritage-style name plates within the Carshalton Village Conservation Area in Carshalton Central ward for £1,350 be approved from the Public Realm Revenue Fund.
  6. The installation of bollards and pavement studs on Beeches Avenue, in Carshalton South and Clockhouse ward for £2,000 be approved from the Local Transport Fund.
  7. The installation of bollards and cycle stands at the junction of Florian Avenue with Erskine Road in Carshalton Central ward  to restrict obstructive parking, for £1,500 be approved from the Local Transport Fund.
  8. The installation of new cycle stands for the junction of The Mount with Hillcrest Halls in Carshalton South and Clockhouse ward for £1,200 be approved from the Local Transport Fund.
  9. The installation of new cycle stands for Westmead Corner in Carshalton Central ward for £600 be approved from the Local Transport Fund.
  10. Speed reduction signage for Woodmansterne Road in Carshalton South and Clockhouse ward for £1,500 be approved from the Local Transport Fund.
  11. Repairs to The Mount community noticeboard legs in Carshalton South and Clockhouse ward for £336 be approved from the Public Realm Capital Fund.
  12. It be approved that £304 of underspent Public Realm Capital is recycled back into the unallocated balances, as detailed in Appendix A, Section 5.
  13. The progress of the Public Realm schemes listed in Appendix A, be noted.


Note: Recommendation 3: The funding is this local committee’s portion as the funding is equally shared with Sutton South, Cheam and Belmont local committee.

Councillor Amy Haldane advised that some silent soldier silhouettes had not been removed.  It was confirmed that the the Council purchased silhouettes have been  ...  view the full minutes text for item 37.


Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for the urgency.



No urgent business was raised.


It was noted that Mr Houlihan was not included in the list of Community Representatives on the agenda document. He attended the meeting representing the Friends of Queen Mary's Park.



Date of next meeting

The next meeting of the Carshalton & Clockhouse Local Committee will take place on a date time and location to be confirmed.


To be confirmed