Agenda and minutes

Carshalton and Clockhouse Local Committee
Tuesday, 26th June, 2018 7.00 pm

Venue: Hillcrest Hall, 42 Fryston Av, Coulsdon CR5 2PT

Contact: Sharon Major, Committee Services Officer  Tel.: 020 8770 4990, Email:  committeeservices@sutton.gov.uk

Link: audio Recording

Items
No. Item

1.

Welcome and introductions

Minutes:

The Chair welcomed those present.

2.

Apologies for absence

Minutes:

There were no apologies for absence.

 

3.

Declarations of Interest pdf icon PDF 41 KB

Minutes:

No declarations of interest were made.

4.

Minutes of last meeting pdf icon PDF 112 KB

To approve as a correct record the Minutes of the meeting held on 20 February 2018.

 

Minutes:

RESOLVED: that the minutes of the previous meeting of 20 February 2018 be approved as an accurate record and signed by the Chair.

5.

Introductions to Councillors and Community Reps

Each Ward Councillor and Community Representative will introduce themselves and their priorities.

 

Indicative timing: 20 minutes

Minutes:

Each Ward Councillor and Community representative introduced themselves and their priorities. Areas that Councillors mentioned they are keen to focus on over the next 4 years were:

·         To celebrate and enhance the grotto in Carshalton Park;

·         To solve some traffic issues in Stanley Road;

·          Re generation of Clockhouse;

·         Keen to focus on Carshalton and Clockhouse history;

·         To ensure that Carshalton High Street retains a range of businesses and shops;

·         To have a vibrant Conservation Area with a plan for all buildings in Carshalton including linking to other parts of the borough;

·         For Councillors to be key contact points for residents to seek help with local issues and make sure service is delivered to residents;

The community representatives introduced themselves and provided information on their groups and activities and priorities.

 

6.

Review of Local committee meetings

Discussion on format structure and engagement for your meetings.

 

Indicative timing:  25 minutes

Minutes:

The Engagement session took place and the following feedback was captured in the feedback session, while papers from each table were collected for review:

 

  • Structure:
    • Encourage a wider group of people to attend.
    • Appreciate the committee set-up and sight of Members at the front.
    • Request for community representatives to input into the agenda.
    • Simplify the meeting.
    • Hear public questions at the end of the agenda / move them earlier.
    • Keep meeting length to 2 hours
  • Venue and timing:
    • Good that venues for meetings are rotated.
    • Debate whether 7.00 or 7.30pm is a preferred start time.
    • Greater promotion of meetings locally to improve attendance.
    • Agendas can be too lengthy.
  • Topics you would like to raise:
    • Those of importance to the local committee area.
    • Range of officer attendance, e.g. parks, communications and the contact centre.
    • Discussions on topics such as planning and health care keep residents informed.
    • There should always be an invitation to the police.
    • Greater involvement of community representatives on proposed changes so they may influence and share their views and concerns.
    • Presentations can be circulated rather than heard on the evening.
    • Promoting local committees.

 

7.

Public Realm Projects and Neighbourhood Grants pdf icon PDF 107 KB

This report contains information on Public Realm spending since February 2018, details any new requests for Public Realm funding and confirms the available budgets for 2018/19

 

Indicative timing:  10 minutes

 

Additional documents:

Minutes:

The Lead Locality Officer presented the report on spending since February 2018. The available budget for public realm for 2018/19 was also confirmed.

 

Members queried item CC171.86 and commented that there was no consultation over the cycle stands. Ian Price Team Leader Strategy and Commissioning, advised that the stands were discussed at the allocation meeting and that he believed the position of the stands had been shared.  

 

Resolved: that

 

1.    The funding for the annual  festive lighting scheme across the two ward areas for £20,467 from Public Realm capital to revenue until January 2022 be approved.

 

2.            The improvement to existing signage for Carshalton Bowls Club for £53, from Public Realm Capital capital be approved.

 

3.            The purchase and installation of seven beech trees for the Carshalton Beeches area for £1,855 from Public Realm revenue be approved.

 

4.            The purchase and installation of one resident-sponsored tree for the grass verge outside 19  Oaks Way for £185 from Public Realm revenue be approved.

 

5.            The progress of the Public Realm schemes listed in Appendix  A was noted.

 

Councillor Amy Haldane raised a motion to approve adding additional names to the WW1 and WW2 war memorials in Carshalton from Public Realm Capital at a cost of £250.

 

Members asked for confirmation as to whether there is space for the additional names to be added and if all names have been researched and confirmed. Victoria Jeffrey, Head of Local Place and Engagement, confirmed both these points. The motion was seconded by Councillor Tim Crowley.

 

Resolved: that

 

6.            The funding of £250 to add additional names to the WW1 and WW2 war Memorials in Carshalton from Public Realm Capital be approved.

 

Councillor Moira Butt queried why her request regarding the Carshalton Beeches welcome sign was not able to be agreed at the meeting. The Locality Lead Officer informed committee that officers needed time to investigate costs and so this would come to the next meeting.



 

8.

Sutton Council's New Local Plan pdf icon PDF 3 MB

A presentation by Dean James, Senior Planning Officer, and Andy Webber, Head of Planning, Environment Housing and Regeneration, followed by questions on the Council’s new local plan which was adopted in February 2018 and sets out the Council’s town planning priorities and policies.

 

Indicative timing:  30 minutes

Minutes:

The presentation was delivered by Dean James, Senior Planning Officer, and Andy Webber, Head of Development Management and Strategic Planning.

 

Members requested further information on the conservation area plan for Carshalton.  In particular, Councillor Jill Whitehead asked about enforcement action in respect of the shop front next to the antique shop and also regarding an issue with a house in North Street. The Head of Development Management and Strategic Planning responded that he would follow up on these issues and believes a management plan is needed to tackle enforcement issues.

 

Ray Liffen, Community Representative for Carshalton on the Hill Residents’ Association, asked about the loss of Metropolitan open land at St Helier. The Senior Planning Officer confirmed that regarding the secondary school allocated at Rosehill, with the exception of a small area, the boundary of the building is the boundary of the site allocation. He further confirmed that designation still remains around the boundary of the school.  

Arthur Spirling, Community Representative for Carshalton Fields Residents’ Association, asked about protection and what rules governed this. The Head of Development Management and Strategic Planning advised that policies are set out in the local plan, and a link to this was provided in the presentation.

 

9.

Local Implementation Plan pdf icon PDF 132 KB

This report outlines the proposed schemes to be considered for inclusion in the 2019/20 bid to Transport for London (TfL). The report also indicates the programme for the development and submission of the Local Implementation Plan (LIP) 3 document, for which a draft paper needs to be prepared by 2 November 2018, and is being developed in parallel with the Annual Spending Submission.

 

Indicative timing:  20 minutes

Minutes:

The report was presented by Ian Price,Team Leader Strategy and Commissioning, who outlined the proposed schemes to be considered for inclusion in the 2019/20 bid to Transport for London for highway improvement schemes.

 

The ‘Healthy Streets approach’ was highlighted and the officer advised that guidance on healthy streets is for fewer and larger schemes to be undertaken. As a result of this, it is likely there will be 2 -3 schemes delivered for each committee area.

 

Councillor Jill Whitehead pointed out that scheme one, relating to  Brookfield Avenue/ Wrythe Lane/ West Street (to railway bridge), covers more than one ward area within this proposed location and she therefore suggested that if this is to be included, the funding for the scheme should be shared by the two ward areas. She asked that this be raised at the next meeting of the St Helier, the Wrythe and Wandle Valley local committee meeting which would take place on 12 July 2018, in order to seek joint funding.

 

Local residents raised the issue of overcrowding on local buses and in particular the 154 route which is an issue for local school children who are unable to board at school arrival and leaving times. Residents wanted to understand how action can be requested of TFL to implement more buses. The officer advised that there is a new TFL communication officer and he will look to invite this person to a future local committee. Councillor Jill Whitehead advised of an upcoming meeting of the Public Transport Liaison Group and that following previous requests, an additional 154 bus had been added into service. A local resident suggested staggering school hours.

 

RESOLVED: that the proposed schemes as listed in the table in item 3.11 be endorsed and it be agreed that they be considered for inclusion in the submission to Transport for London in November 2018 for the 2019/20. Inclusion of scheme 1  is subject to consultation with St Helier, the Wrythe and Wandle Valley local committee regarding joint funding.

 

10.

Public Question Time

This item is an opportunity for members of the public to raise points or questions about local issues that are not already on the agenda.

 

If you wish to submit a question prior to the meeting, please send it to localcommittees@sutton.gov.uk at least 5 working days in advance and we will endeavour to obtain a written response for the meeting. 

 

Please be aware your question and name will be published in the minutes of the meeting.

 

Indicative timing:  20 minutes

 

Minutes:

Richard Jeremy A local resident asked why the public toilets in Oaks Park are now locked closed once the cafe at the same location is closed. He highlighted the issues that this causes in particular for disabled people. He asked that the toilets be left open for the public to use. The resident also suggested that there should there be a leaflet drop to advise people of the local committee meetings.

 

Anne Pearcey from Friends of Oaks Park advised that this has been raised with Mark Dalzell in the parks team and a meeting requested. The Chair has asked that she be copied in to related correspondence.

 

Residents asked if the Local Plan had taken into consideration availability of additional schools and GP surgeries for people living in the proposed new houses. It was confirmed that the plan takes into account the provision of new schools and also new and expanded health centres as well as investment in public transport infrastructure. Ian Price, Team Leader Strategy and Commissioning, advised that in respect of transport issues, his team are looking to roll out borough-wide parking strategy.

 

Mr Arthur Spirling, Carshalton Fields Residents’ Association, requested that a Veolia service report be shared at a future local committee meeting.  He asked if fees to Veolia have been withheld as a result of poor service and the Chair advised she would take this question away for response.

 

Local resident Mr David King advised he has reported issues via the Councils online “report it tool” over a period of 4 months, regarding two blocked drains at the junction of Staplehurst Road but has not had any response despite following this up with phone calls giving his case reference numbers. The Chair asked that he email her with the details and she would seek  a response on his behalf.  Members further clarified that if any other residents have experienced an issue and have reported it, but not had a response, then they should let their Ward Councillor know so they can take up these issues on their behalf.

 

Residents asked if the  team responsible for the “Report it “Service could attend  the next meeting to discuss the issue of the report it system.  The Chair advised that she would invite the team to the next meeting.


Local resident Mr Jason Reynolds asked about the proposed parking scheme and when consultation for Carshalton South will take place. Team Leader Strategy and Commissioning advised that the next round of consultation would be in October / November.


11.

Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for the urgency.

 

Minutes:

There were no urgent items.

12.

Date of next meeting

The next meeting of the Carshalton & Clockhouse Local Committee will take place on 16 October 2018 at 7.00 pm at Carshalton Beeches Baptist Church.

Minutes:

The date of the next meeting of the Carshalton & Clockhouse 16 October 2018 at 7pm.