Agenda and minutes

Carshalton and Clockhouse Local Committee
Tuesday, 7th May, 2019 7.00 pm

Venue: 42 Fryston Avenue, Coulsdon, London CR5 2PT.

Contact: Chantelle Swaby, Locality Lead Officer, Tel: 020 8770 5010 | Email:  Sharon Major, Committee Services Officer, Tel: 020 8770 4990 | Email:


No. Item


Welcome and introductions


The Chair welcomed all those present.


Apologies for absence


There were no apologies.


Declarations of Interest pdf icon PDF 41 KB


There were no declarations of interest made.


Minutes of last meeting pdf icon PDF 102 KB

To approve as a correct record the Minutes of the meeting held on 15 January 2019.



RESOLVED: that the minutes of the meeting held on 15 January 2018 were agreed and signed as an accurate record.


Update from the Safer Neighbourhood Team

An update on the three ward priorities in the area, and community safety issues.


Indicative timing: 15 minutes


Sergeant  Pete Nicholson provided an update on the priorities in the ward areas.  


The Committee were advised that in February this year Sutton, Croydon and Bromley police teams were merged, and as a result of that the custody suite in Sutton is no longer being used.  Bromley custody suite is now being used instead. The Officer indicated the merger had gone smoothly and there had been no detrimental impact so far.


The Officer advised the committee that crime in the ward areas has remained low - and year on year across the ward areas  there had been a slight reduction in recorded crime, in both residential burglary and theft from motor vehicles.


Ray Liffen from Carshalton on the Hill residents association queried the lack of a police response to a report from a resident that an individual had been found sleeping in her porch. Despite reporting this anti social behaviour there had been no response from the police.


The Officer advised that call handlers could be under strict instructions regarding what offences they should attend and the office believed that he knows who the offender is and will now keep tabs on that individual. He confirmed despite non attendance at the address the local police team would be alerted.


A local resident from Carshalton Beeches asked about local burglaries, what happens to repeat offenders stop reoffending. The officer confirmed all those arrested get drug tested and if positive are provided with support from a drug worker prior to any sentence, to help them to rehabilitate and stop repeat offending.



Appointment of New Community Representative

The committee were advised that an application for the appointment of a substitute Community Representatives had been received.


It was recommended that the Carshalton and Clockhouse Local Committee appoint Susan Kenworthy as substitute to represent Friends of Queen Mary’s Park on the Local Committee.



The committee were advised that an application for the appointment of a substitute Community Representative had been received.


It was recommended that Susan Kenworthy be appointed as substitute to represent Friends of Queen Mary's Park on the Local Committee.



  1. Susan Kenworthy be appointed to represent  Friends of Queen Mary's Park as substitute on the Carshalton and Clockhouse Local Committee.



Discussion on Stanley Park Safety Improvement Scheme petition

This will be an opportunity for the petitioner to give an update on presenting the petition and the outcome.


Indicative timing: 15 minutes



Councillor Haldane invited the Petitioner to give an update to the Committee.  The petitioners outlined that the original aim of the petition was to improve safety for pedestrians and reduce the speed of  drivers. They confirmed that they were pleased that as a result of the petition substantial funding was allocated to look into the issues identified and seek solutions.

As a result, raised tables and crossings are being implemented which should have a positive impact. Hitesh Wadher, Senior Professional engineer, advised that in respect of completion dates phase one is in progress and phase two will be worked on from this April 2019 to April 2020.

The committee were advised that the petitioner felt that the petition process itself was really positive and they felt their voices were heard.



TFL Demand Responsive Bus Trial

Robert Varney, Local Communities & Partnerships, Transport for London, The Public Transport Liaison Group –TfL Representative,  to discuss local bus issues.


Indicative timing: 30 minutes



Robert Varney, TFL representative of the Public Transport liaison group provided a presentation on the “on demand” bus service trial. The new service will launch on 24 May.

This will be a 12 month trial with the aim of enhancing existing public transport services.

The presentation has been published on the Council website for information.


A local resident asked if there is a fixed route for the bus to take and asked how users can estimate their journey time, and how long users would be expected to wait for the bus. Mr Varney advised that on pick up users would get an estimated time of arrival at their destination. He confirmed this is not a door to door service, and users would need to go to a virtual bus stop or nearby pick up point.  He advised that journeys can only be booked 30 mins in advance of taking a journey.


Residents asked if this will be an electric vehicle. Mr Varney advised the vehicles are - ultra low emissions vehicles.

Discussion also focused on the need to market the new service as soon as possible to make local people aware of the service and how to register for the app. Councillor Jill Whitehead requested that marketing should be started as soon as possible and that it is available to people who are not on social media as well as those that are, she asked that information be provided in all district centres. Residents requested that posters be provided for community notice boards. The Locality lead officer also offered to email the posters to all Community reps to share with their Members.

Mr Spirling asked how TFL were able to fund this new scheme when they had advised they did not have funding to provide additional 154 bus services.

Mr Varney agreed to take this question away with him and respond post the meeting.

Councillor Jill Whitehead updated the committee that there will be a bus review in Sutton and TFL have been asked to pay special attention to routes where there are schools.  The Chair confirmed the bus review will be an agenda item at the September local committee meeting.



Environmental Enforcement - Abandoned Vehicle Policy pdf icon PDF 212 KB

Roy Douglas, Lead Officer Environmental Enforcement, to provide the committee with a verbal update on the Abandoned Vehicles Policy.


Indicative timing: 20 minutes



Roy Douglas, Lead Officer Environmental Enforcement provided the committee with a presentation on how to report abandoned vehicles.

A local resident asked if a car is left on the highway and considered to be dangerous, would it be removed. The Officer responded that the council would need to inspect the vehicle if it was dangerous they would remove it.

Arthur Spirling advised that he had tried to report an abandoned vehicle via the Sutton website but as the vehicle had no number plate he was unable to submit his report. The Officer confirmed he would investigate this and respond after the meeting



Public Realm Projects pdf icon PDF 142 KB

The Locality Lead Officer will present a report to the Committee, which outlines new public realm schemes for approval and recently approved Neighbourhood Grants


Indicative timing:  10 minutes


Additional documents:


Chantelle Swaby the Locality Lead officer presented a report to the committee on new public realm schemes for approval and updated the committee on recently approved Neighbourhood Grants. The committee were advised that the proposer for scheme 19.3 proposer is friends of Honeywood, and that will be updated within the report in due course.




1.It be agreed to create and install a new interpretation board showing historical sites which can be seen from Honeywood Museum (upper pond) for £2,000 from Public Realm Capital.


2. It be agreed to supply 2 new metal warning signs in Grove Park to encourage responsible feeding of park wildlife and wildfowl for £104 from Public Realm Capital.


3. It be agreed to promote a healthy environment by planting 9 new trees in Carshalton South for £1,755 from Public Realm Revenue


4. It be agreed to replace the broken air skier gym equipment that is within Grove Park for £1,435 from Public Realm Revenue.


5.The progress of the Public Realm Schemes listed in Appendix A be noted.


The chair highlighted to the committee that Members were going to be asked to agree to the investigation and consultation on viable speed reduction and safety measures for Westmead Road for £6000 from the Local Transport Fund.  


However she advised the committee that she had subsequently been advised that the actual cost of the investigation and consultation was £8000.  The original plan was to ask for a contribution of £2000 from a neighbouring local committee, but it has been confirmed that they do not have any remaining funds to be able to contribute towards these costs.


In order to fund the scheme the Chair motioned that the full amount of £8000 be allocated from this Local committee Local Transport Fund budget for the investigation and consultation on viable speed reduction and safety measures for Westmead Road.


This was seconded by Councillor Jake Short.


Councillor Crowley advised that he is for the scheme but against the motion for full funding to come from this Local committee budget.


A local resident asked if funding can be provided by the other local committee area out of their budget allocation next year. Members responded that they believe this work should not wait as there was an accident resulting in a death at this location and therefore there is a requirement for this scheme to be started as soon as possible.


Members asked Hitesh Wadher Senior Professional engineer, if funding was available from the LTF reserve, fund to support this scheme. The Officer responded that funding had already been distributed to local committees and to avoid any delay in starting the scheme the funding would be needed from the Local Transport Fund Budget.  


Councillor Tim Crowley reiterated his concerns regarding this being funded from this local committee budget. The Chair responded that this is the only scheme identified for this budget and therefore she confirmed that in her view the available funds should be spent on this scheme.


The Members  ...  view the full minutes text for item 47.


Public Question Time

This item is an opportunity for members of the public to raise points or questions about local issues that are not already on the agenda.


If you wish to submit a question prior to the meeting, please send it to at least 5 working days in advance and we will endeavour to obtain a written response for the meeting. 


Please be aware your question and name will be published in the minutes of the meeting.


Indicative timing: 15 minutes




Councillor Jill Whitehead asked if resident association contact details are up to date.  Chantelle Swaby, The Locality lead officer confirmed she held all Community rep email addresses which are used to send the Community Rep newsletter.  

Mr Liffern commented that the ward maps on the Council website are difficult to use and are not working correctly, to identify which roads are in each Ward area.  Councillor Tim Crowley advised that at the end of May the Boundary commission will review the boundaries and the number of Members.  He requested that the Boundary Commission be invited to the next local committee meeting in June to update the committee on the Boundary review.  

Councillor Moira Butt asked Hitesh Wadher, Senior Professional engineer, how the road layout and entrance to Mayfield Lavender fields could be improved. The Officer confirmed that the Council have been speaking to the business about alternative access with a view to moving the access away from the roundabout. This discussion is still in progress. It was requested that an update be provided to Councillors as soon as possible and also to update the committee at the next meeting.


Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for the urgency.



There were no urgent items.


Date of next meeting

The next meeting of the Carshalton & Clockhouse Local Committee will take place on 25 June 2019 at 7.00 pm at Carshalton Beeches Baptist Church, Banstead Road, Sutton, Carshalton SM5 3NL.


The next meeting will take pace on 25 June 2019 at 7pm at the Carshalton Beeches Baptist Church.