Agenda and minutes

Carshalton and Clockhouse Local Committee
Tuesday, 16th June, 2015 7.30 pm

Venue: Hillcrest Halls, 42 Fryston Avenue, Coulsdon CR5 2PT

Contact: Victoria Lower, Senior Business Support Officer (Democratic Services) Tel 020 8770 4640 Email  victoria.lower@sutton.gov.uk 

Items
No. Item

1.

Welcome and introductions

Minutes:

The Chair, Councillor Hamish Pollock, opened the meeting and introduced those present.

2.

Apologies for absence

Minutes:

Apologies for absence were received from Andrew Candy, John Faulkner, John Freeman, Ray Liffen, Arthur Spirling and Barry Todman.

3.

Declarations of Interest

Minutes:

No declarations of interest were made. 

4.

Minutes of last meeting pdf icon PDF 79 KB

To approve as a correct record the minutes of the meeting held on 28 April 2015.

 

Indicative time: 3 minutes.

Minutes:

RESOLVED:  That the minutes of the meeting held on 28 April 2015 are agreed as an accurate record of the meeting. 

5.

Traffic and Highways Schemes pdf icon PDF 156 KB

To receive a report on the Local Implementation Plan Funding 2016/17.

 

Indicative time: 20 minutes.

Minutes:

Lynn Robinson, Senior Engineer, presented this report and invited comments and questions.

 

Councillor Alan Salter asked for further detail on the plans for the Mill Lane / Butter Hill junction and Lynn Robinson outlined the aim to improve the gradient and the crossing point.

 

Councillor Jill Whitehead asked if there could be a roundabout installed at the Westmead / Ringstead Road junction, particularly given the construction of a care home in that location, and Lynn Robinson advised that initial investigations had suggested it would not be suitable.  However, this may be further investigated in the future.

 

With regard to the Stanley Park Road phase 2 corridor scheme, Lynn Robinson confirmed that consultation will take place with ward councillors and the committee chair. 

 

RESOLVED: That the Carshalton and Clockhouse Local Committee:

 

1.    Agrees the statement of need for the schemes contained in Appendix A of this report.

2.    Agrees that the Environment and Neighbourhood Committee, as the Highways Authority for the London Borough of Sutton, include the list of schemes in Appendix A in its submission to TfL for LIP funding for 2016/17.

6.

Robins Way

This item is an opportunity to discuss local concerns around Robins Way.

 

Indicative time: 15 minutes.

Minutes:

Faran Forghani, Highways Design and Delivery Manager, and Brian Brockwell, representative of the Westmead Allotment and Garden Association, gave a verbal update on issues around Robins Way and progress on dealing with local concerns raised at previous meetings. 

 

Faran Forghani advised that meetings had taken place with community representatives and with the owner of Carshalton Athletic FC, both of which had been very useful.  It has been acknowledged that some compromise must be found in order to improve safety, and a full discussion of options took place.

 

Options currently being investigated are the installation of double yellow lines on one side, with a signed passage for pedestrians on the school side.  In addition, consideration is being given to putting a maximum of three to four scattered parking bays in place on the allotment side of Robins Way.  It has also been suggested that rubber road humps may be installed to reduce traffic to a maximum of 5 – 10 mph. Mr Dipre indicated to Mr Forghani that he could agree to allocate three or four parking spaces as overflow parking, and also to consider allowing parents to park in the club grounds in order to walk children to and from school. 

 

In response to comments and questions, Faran Forghani confirmed that the parking space funded by this Local Committee would remain in place and could be signed “private”.

 

Brian Brockwell suggested that any dedicated parking spaces on Robins Way should be subject to time restrictions to prevent all day parking.  He also asked how the installation of road humps would be funded, and suggested that the football club could meet some or all of the costs, given that the majority of traffic is going to or from the club. 

 

Faran Forghani undertook to bring detailed proposals with proposed costings to the next meeting of this Committee.

7.

West Street - Proposed Signalled Crossing pdf icon PDF 78 KB

To receive a report on the West Street proposed signalled crossing.

 

Indicative time: 10 minutes.

Minutes:

Faran Forghani, the Highways Design and Delivery Manager, presented the update report on the West Street proposed signalled pedestrian crossing.  He advised that the responses to the informal consultation had been very positive.  He explained that the formal consultation would not require a further leaflet circulation, and would be restricted to notices on lampposts and in the local press. 

 

In response to questions, Faran Forghani confirmed that the proposal includes measures to improve visibility of the crossing, but could not confirm that any major resurfacing/improvements to the road surface would be made, as this would be beyond the budget for the project (£70k), and any surplus was likely to be spent on footway improvements. 

 

A report was received and agreed.

8.

Dr Bike

The Senior Travel Planner to provide councillors with information about on street bike checks within the community.

 

Indicative time: 10 minutes.

 

Minutes:

The Travel Awareness Officer, Paul Garside delivered a short verbal presentation to the Committee on the Dr Bike service.  He outlined the services available to the public and encouraged those present to publicise the service where possible.  He undertook to attend as many community events as possible, and asked those present to consider inviting him to their community events over the summer. 

9.

Christmas Lights 2015 pdf icon PDF 106 KB

To receive a report on the choice of lighting and locations for them for decision.

 

Indicative time: 15 minutes.

Minutes:

Martin Furtauer-Hayes, the Town Centre Manager, presented this report and invited comments and questions.

 

Councillor Moira Butt thanked Martin Furtauer-Hayes for his work on this project.

 

RESOLVED:  That the Carshalton and Clockhouse Local Committee agrees:

 

1.     To approve the funding of Christmas lights for Christmas 2015 to the value of £16,220 (£12,550 plus a contingency of £3,670) funded from the Public Realm for 2015/16 in the following locations (subject to confirmed costs from the contractor):

 

             I.          Carshalton High Street - column number 1 to column number 10. (Column number 1 is outside No. 128 Carshalton High Street.  Column number 10 is outside the Coach and Horses Public House, Carshalton High Street.) There are currently three dressed trees.  Funding allows for one tree dressing to be replaced if found to be faulty.

 

            II.          Carshalton Ponds - Five unnumbered columns around the ponds.

 

           III.          Stanley Park Road - Four x Lamp columns with design motif.

 

          IV.          Banstead Road - Two unnumbered columns.  There is currently one dressed tree. Funding allows for this tree dressing to be replaced if found to be faulty.

10.

Public Realm Projects and Priorities pdf icon PDF 159 KB

The Locality Lead Officer will present a report to the Committee, which outlines  new public realm schemes for approval and gives an update on the progress of current schemes.

 

Indicative timing:  15 minutes.

 

Minutes:

The Locality Lead Officer, Tamary Tabeni, presented this report.  She amended recommendation 2.1 to reflect the updated budget for Christmas Lights 2015 and invited comments and questions.

 

Councillor Tim Crowley asked why this Local Committee has funded the installation of outdoor gym equipment via the Public Realm budget, when in other areas (e.g. Overton Park) the cost has been met by the Public Health budget.  Tamary Tabeni undertook to investigate and report back to councillors.

 

RESOLVED: That the Carshalton and Clockhouse Local Committee agrees to:

 

1.    Allocate a sum of £16,220 towards Christmas lights including lights in Stanley Park.

 

2.    Allocate a sum of £10,892 Transport for London Funding towards minor parking schemes for the Local Committee.

 

3.    Approve £2,200 for the replacement of two benches outside Carshalton Beeches Baptist Free Church.

 

4.    Approve £800 for the installation of a bench on Carshalton Park Road near to the cemetery gates.

 

5.    Approve an additional £1,100 towards the Queen Mary’s Park Dog Free Zone.

 

6.    Approve £1,100 towards the Oaks Park WWI Commemoration Bench.

 

7.    Approve an additional £4,000 towards the Natural Play Area and Dog Free Zone in Oaks Park.

 

8.    Approve £800 for the installation of a bench in Carshalton Place near Talbot Road.

 

9.    Approve £800 for the installation of a bench in the walkway in Talbot Road/Ruskin Road.

 

10. Approve £800 for the installation of a bench in the walkway in Ruskin Road opposite Park gates near the Ornamental Gardens.

 

11. Approve £900 for an interpretation board depicting the story of Oaks Park.

11.

Neighbourhood Grants pdf icon PDF 102 KB

The Locality Lead Officer to present a report on any new applications for neighbourhood grant consideration.

 

Indicative timing:  10 minutes

Minutes:

The Locality Lead Officer, Tamary Tabeni, presented this report. 

 

She noted that the next meeting of this Committee will not take place until 13 October, which could cause a delay for organisations applying for a neighbourhood grant.  It was therefore moved by Councillor Hamish Pollock and seconded by Councillor Alan Salter that the Local Committee delegate authority to award Neighbourhood Grants to the Strategic Director of Environment, Housing and Regeneration in consultation with the Chair and other Local Committee councillors during this period only.

 

RESOLVED:  That the Carshalton and Clockhouse Local Committee agrees to:

 

1.    Award Carshalton Fields Residents’ Association £430 towards their coach trip to the RAF museum in Hendon.

2.    Award Friends of Oak Park £500 for their newsletter.

3.    Award Friends of Oak Park £500 for planting of 2 Liriodendrons trees in Oak Park.

4.    Award Sutton Nature Conservation Volunteers £1000 to build a storage shed for pond maintenance equipment at the Sutton Ecology Centre, Carshalton.

5.    Delegate authority to award Neighbourhood Grants to the Strategic Director of Environment, Housing and Regeneration in consultation with the Chair and other Local Committee councillors until 13 October 2015.

 

12.

Community Representative

An application for the appointment of a Community Representative has been received from Carshalton Village Trade Association.

 

It is RECOMMENDED that the Council be recommended to appoint Mr Andrew Candy to represent the Carshalton Village Trade Association on the Local Committee with Mr Chris Blanks as substitute.

 

Indicative time: 5 minutes.

 

Minutes:

RESOLVED: 

 

To recommend that the Council appoint Mr Andrew Candy (substitute Mr Chris Blanks) as representative for the Carshalton Village Trade Association on the Carshalton and Clockhouse Local Committee.

13.

Public Question Time

An opportunity for members of the public to raise points or questions about local issues that are not already on the agenda for this meeting.  If it is not possible to answer the question at the meeting, a written response will be issued.  Please submit your questions to:  localcommittees@sutton.gov.uk

 

Indicative time: 10 minutes.

Minutes:

Mrs Linda Rickford (local resident)

 

Mrs Rickford raised several concerns about the Corrigan Recreation Ground, including cars racing around the recreation ground, lack of policing, the tennis courts being used to play football and the need to annually repaint the pavilion with anti-climb paint before the summer, to prevent children climbing on the building.

 

Councillor Tim Crowley emailed the Head of Parks, Biodiversity and Street Cleansing during the meeting to outline these concerns, which have been raised in the past.

 

A representative from a football club using the recreation ground responded to some of these issues, and added that the pavilion was not fit for purpose.  Councillor Hamish Pollock asked that an update on the recreation ground and the pavilion be brought to the next meeting. 

 

Mrs Reynolds (local resident)

 

Mrs Reynolds raised her concerns about fly-tipping at the Neighbourhood Recycling Centre (NRC) and asked that CCTV be installed to prevent this.  Councillor Hamish Pollock advised he had discussed this issue with Councillor Jason Reynolds who had undertaken to supply photos of the fly tipping. Councillor Amy Haldane also offered to supply photographs. 

 

Councillor Jill Whitehead advised that the removal of NRC will be considered by the Environment and Neighbourhoods Committee on 18 June and asked if the Clockhouse NRC should also be recommended for removal. Those present noted that they would not wish to reverse the previous decision made by this Local Committee without wider consultation with local residents.

 

Penny Spirling

 

Penny Spirling advised that she is working with Bill Wyatt on the procurement of a contractor for the dog free zone at Oaks Park, and noted her concern that MITIE charge a management fee of 8%.  She asked how this fee was calculated and what it covered.  Councillor Tim Crowley undertook to investigate this on her behalf.

 

Andrew Candy, Chairman - Carshalton Village Traders Association

 

Mr Candy was not present at the meeting but raised a question through the Locality Lead Officer. He advised that squatters have occupied the building known as Bell House in Carshalton High Street, and asked if the council has been made aware of the issue and what the council is able to do in partnership with the police and landlord to assist in their speedy removal.  Martin Furtauer-Hayes undertook to investigate this further. 

 

14.

Any urgent business brought forward at the discretion of the Chair

The Chair must approve the reason for the urgency.

Minutes:

No urgent items were brought forward.

15.

Next meeting

To note the next meeting of the Carshalton & Clockhouse Local Committee is to take place on 13 October 2015 at Carshalton Beeches Baptist Church, Banstead Road, Carshalton Beeches, SM5 2NL.

Minutes:

The next meeting will take place on 13 October 2015 at the Carshalton Beeches Baptist Church, Banstead Road.