Agenda and minutes

Carshalton and Clockhouse Local Committee
Tuesday, 12th April, 2016 7.30 pm

Venue: All Saints Church, High Street, Carshalton

Contact: Susanne Wicks, Committee Support Team Leader. Tel 020 8770 6540 Email  susanne.wicks@sutton.gov.uk 

Items
No. Item

1.

Welcome and introductions

Minutes:

The Chair, Councillor Hamish Pollock, introduced the committee and council officers.

2.

Apologies for absence

Minutes:

Apologies were received from Councillor Tim Crowley and from Andrew Candy, Terry Haswell, Pam Lyne and Barry Todman, Community Representatives.

3.

Declarations of Interest

Minutes:

There were no declarations of interest.

4.

Minutes of last meeting pdf icon PDF 234 KB

To approve as a correct record the Minutes of the meeting held on 8 December 2015.

 

Minutes:

RESOLVED:  That the minutes from the last meeting on Tuesday 8 December 2015 are agreed as an accurate record of the meeting and signed by the Chair.

5.

Update from the Safer Neighbourhood Team

An update on the three ward priorities in the area, and community safety issues.

 

Indicative timing: 10 minutes

Minutes:

Inspector Ian Hicks provided an update from the Safer Neighbourhood Teams from the two wards within the local committee area. The main issues covered were:

 

·         The MOPAC challenge (The Mayor’s Officer for Policing and Crime) to reduce crime rates by 20% is nearing the 5 year end date. Inspector Hicks informed the committee that this was quite challenging in Sutton as the crime has been at comparatively low levels and therefore there was less scope for improvement. The figures are yet to be declared, however the estimate is that Sutton Police have achieved an 18% reduction overall, with approximately 27% decrease in the wards covered by this local committee.

·         There has been a decrease in burglary.

 

Questions were raised in regards to how the crime reduction was achieved, and Inspector Hicks advised that this was due to management and targeting of offenders, and engaging residents to help them to protect their own property. 

 

In response to concerns raised about drug misuse in the borough’s parks. Inspector Hicks undertook to raise these with the Police Parks Team. Inspector Hicks noted that he welcomed residents reporting issues to his team so they can be investigated. Inspector Hicks advised that if residents witness these offences taking place to contact 999, or to email the Safer Neighbourhood Team if evidence of these crimes were found. Their email address in on their website.

 

A resident from Carshalton on the Hill raised a question in regards to a potentially abandoned vehicle following a road traffic collision on Stanley Park Road which had been left for several weeks. Inspector Hicks stated if it is taxed and insured and not causing an obstruction it is difficult for the police to act, however he would send his SNT team to investigate contact the registered keeper of the vehicle.

 

A resident raised a question about speeding vehicles on the rural section of Woodmansterne Road, Carshalton, and asked what can be done to reduce speeding on this section of the road. Inspector Hicks advised the Highway Authority would need to deal with the road markings. In regards to enforcement, Inspector Hicks advised that only traffic officers have the training required to undertake these activities, and they are not deployed to Sutton. 

 

Councillor Amy Haldane raised a question in regards to what action is being taken to reduce high levels of Domestic Violence in the borough. Inspector Hicks advised that this is a priority, to which they take a zero-tolerance approach, and that all reported suspects are arrested when incidents are reported. Inspector Hicks advised that crimes of this nature appear disproportionately high, as crime in Sutton is generally so low.

6.

Residents' Survey 2015

The Locality Lead Officer to present the results from the recent Resident's Survey. The full findings can be found on the Sutton Council website at the following link:  https://goo.gl/pxcQuH

 

Indicative timing: 10 minutes

Minutes:

Chantelle Swaby, Locality Lead Officer presented a summary of findings from the 2015 Resident’s Survey for the Carshalton and Clockhouse Local Committee Area.

 

Concern was raised regarding the accessibility and usability of the Sutton Council Website, and how to give feedback to the relevant officers in relation to this. The Locality Lead Officer will raise these concerns with the Sutton Communications Team.

 

Questions were raised in regards to the method used to select which residents were included in the survey in Carshalton and Clockhouse ward to ensure that all areas and demographics were represented of what is a large and varied ward, especially Clockhouse and Little Woodcote estate.

7.

Planning for Traffic & Parking Engagement Outcomes pdf icon PDF 172 KB

Highways Officer Ian Price to provide an update to the Committee and respond to public questions on the outcomes from the December 2015 Traffic and Parking engagement session, and request the Committee to agree on prioritised schemes.

 

Indicative time: 20 minutes

Additional documents:

Minutes:

Ian Price, Traffic and Highways Officer for Kingston and Sutton introduced a report detailing a number of updates in regards to specific Local Area projects, the results of the public engagement workshop, and specific parking requests made to officers. 

 

Councillor Moira Butt asked for a progress update on the installation of yellow lines in Clockhouse estate at Fryston Avenue. The Traffic and Highways Officer advised that plans been through the statutory consultation process, and information had been sent to councillors for consideration. The Traffic and Highways Officer undertook to discuss the matter further with Councillor Moira Butt outside of the meeting.

 

A query was raised in regards to the specifics of the Rotherfield Road scheme, whether it was yellow lines or a waiting restriction. The Traffic and Highways Officer undertook to investigate and clarify. It was suggested that the requirement for an hour-waiting requirement should be changed to earlier in the day to prevent the impact on the Muslim community in the area.

 

Councillor Jill Whitehead asked that any suggestions to alleviate traffic and parking issues around St Philomenas School could be investigated, as well as improving school travel plans. An update was requested for the next committee meeting in July 2016.

 

A question was raised by a Carshalton resident requesting action in relation to the road markings on Woodmansterne Road Carshalton in regards to the reduced speed limit. 

Concern was raised by residents that the level of consultation in regards to various exercises did not seem to be reaching all residents affected, and there is also a lack of consultation letters being sent to Residents Associations. 

 

RESOLVED: That the Carshalton and Clockhouse Local Committee


2.1    Notes the progress on the planned works for Carshalton Road Woodmansterne, as set out below;

2.2    Agrees that the Rotherfield Road scheme that was considered at informal consultation will be taken forward to the formal statutory consultation Traffic Management Order stage. The Committee is to note that due to current competing workload and commitments, the earliest this can take place is in June 2016. If no valid formal objections are received the scheme will be taken forward to the detailed design stage and be implemented;

2.3    Notes that the St Philomena’s parking review of the streets surrounding the school will be undertaken in May 2016;

2.4    Agrees that further investigation and action is undertaken at the following locations, that were identified as part of the parking engagement workshop updates:-

·         Kings Lane – proposed restrictions to assist emergency service vehicle access,

·         Mill Lane – proposed restrictions to address potential obstruction issues,

·         Rossdale – proposed restrictions to ensure access,

·         Diamond Jubilee Way/Kings Avenue – review of yellow lines at junction to address visibility concerns;

 

2.5    Agrees that further investigation and action are undertaken for the parking scheme requests listed below, that have been received since the last meeting. These have been assessed against safety, access and trip generator criteria, justifying the recommendation for progression to the next stage of further investigation and action:-

 

·         Banstead Road –  ...  view the full minutes text for item 7.

8.

Update on parking schemes for Rotherfield Road

A verbal update from Highways and Transport officers.

 

 

Minutes:

The Traffic and Highways Officer advised that, following an informal consultation, this matter will be taken forward to a formal consultation process. But this will not take place before June due to officer workload

9.

Progress Report - Area Improvements and Public Realm Programme pdf icon PDF 346 KB

The Locality Lead Officer will present a report to the Committee, which gives an update on the progress of current schemes.

 

Indicative timing:  15 minutes

 

Minutes:

Chantelle Swaby, Locality Lead Officer, introduced a report which outlined the completed and ongoing public realm projects and priorities, and gave updates on current schemes in progress, which are shown in the report. 

 

The Locality Lead Officer reminded the committee that there will be a budget allocation meeting to determine funding for all new schemes that were submitted by the 8 April deadline. This meeting will take place on Wednesday 27 April, at 7:30pm, located at Sutton Civic Offices. 

The Locality Lead Officer also gave a brief update on neighbourhood grants, and gave details of the committee’s budget allocation.    

 

The Chair noted that there may be a large amount of the budget spent on various celebrations for the Queen’s 90th Birthday celebrations, and therefore residents associations wanting to make applications should do so as soon as possible.

  

RESOLVED that the Carshalton and Clockhouse Local Committee notes the progress on the current Public Realm schemes.

10.

Update from Community Representatives

Each Community Representative will be allowed 2-3 minutes to update the Committee. 

Minutes:

At the request of the Chair, brief updates on activity were given from:

 

·         Mr John Freeman, Acting Chair of Friends of the Grove Park

·         Susan Kelsall, Friends of Honeywood Museum

·         Carl Brown, Friends of Oaks Park

 

11.

Public Question Time

An opportunity for members of the public to raise points or questions about local issues that are not already on the agenda for this meeting.  If it is not possible to answer the question at the meeting, a written response will be issued.  Please submit your questions to:  localcommittees@sutton.gov.uk

 

Minutes:

a)    Ray Liffen, Carshalton on the Hills Residents Association asked how many responses were made to the proposals for the Sutton Local Plan which closed on 8 April 2016.  Councillor Hamish Pollock requested that the question be emailed to him so he could arrange for a full response.  [Post-meeting note, the total representations received was 4443.]

b)    Ray Liffen asked which Sutton councillors will be undertaking the consideration of responses to the consultation, and the Committee Support Team Leader responded that the Housing, Economy and Business Committee will be receiving a summary of the feedback to the Sutton 2031 consultation at its meeting on 21st June, however this is an item for information and no decisions will be made on this item at that meeting.

 

 

12.

Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for the urgency.

 

Minutes:

There were no urgent items brought forward.

13.

Date of next meeting

The next meeting of the Carshalton & Clockhouse Local Committee will take place on 5 July at 7.30 pm, at Hillcrest Halls, 42 Fryston Avenue, Coulsdon CR5 2PT

Minutes:

The next meeting of the Carshalton and Clockhouse Local Committee will take place on Tuesday, 5th July 2016 at 7:30pm, at Hillcrest Halls, 42 Fryston Avenue, Coulsdon, CR5 2PT.