Agenda and minutes

Carshalton and Clockhouse Local Committee
Tuesday, 20th June, 2017 7.30 pm

Venue: Hillcrest Halls, 42 Fryston Avenue, Coulsdon CR5 2PT

Contact: Sharon Major, Democratic Services Officer  Tel.: 020 8770 4990, Email:  committeeservices@sutton.gov.uk

Link: Audio Recording

Items
No. Item

1.

Welcome and introductions

Minutes:

The Chair, Councillor Hamish Pollock, welcomed all those present. Upon request, a moment’s silence was held to honour recent victims of the terrorist attacks and the Grenfell Tower fire.

2.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Tim Crowley (Carshalton South and Clockhouse).

3.

Reminder: Declarations of Interest pdf icon PDF 169 KB

Minutes:

No declarations of interest were made.

4.

Minutes of last meeting pdf icon PDF 135 KB

To approve as a correct record the Minutes of the meeting held on 25 April 2017

 

Minutes:

RESOLVED: that the minutes of the previous meeting of 25 April 2017 be approved as an accurate record and signed by the Chair.

5.

Update from the Safer Neighbourhood Team

An update on the three ward priorities in the area, and community safety issues.

 

Indicative time: 10 minutes

Minutes:

Sergeant Paul Connolly provided a brief update as to safer neighbourhood team activities in the local wards, introducing himself to the local committee.

 

The update covered:

·         The Metropolitan Police’s future plans under a borough-command model.

·         A commitment to two dedicated Ward officers and one PCSO.

·         Changes to policing Sutton Town Centre with wider coverage.

·         Dedicated Ward Officers at local parade sites.

·         Speeding issues near St Philomena’s School and associated enforcement.

·         Engagement with youths and parents, visiting local schools.

 

John Faulkner, Woodstock Road Residents’ Association enquired as to Crosspoint House. The Sergeant confirmed there were no plans to shut the site down.

 

Carl Brown,  Friends of Oaks Park, raised a question with regards to cuts to the Metropolitan Police and the impact on local resources. The Sergeant confirmed that cuts do have to be made but that commitments had been made to increase policing in Safer Neighbourhoods.

 

Councillor Moira Butt welcomed the new Sergeant but regretted the multiple changes in succession to the Safer Neighbourhood Team representation at local committee.

 

The Councillor further enquired as to whether services would be shared with St Helier. The Sergeant further elaborated on the potential borough-command model but reiterated that plans were not yet finalised.

 

Ray Liffen, Carshalton on the Hill Residents’ Association, asked where the Sergeant was based (Sutton Police Station) so that he could share the association newsletter on a regular basis.

 

Councillor Amy Haldane expressed her hesitation with regards to the proposed Basic Command Unit (BCU) and encouraged residents to get in touch with their local Neighbourhood Forums. A local Clockhouse resident also spoke of his displeasure at the potential borough-command model.

 

Ian Price, Team Leader Strategy & Commissioning - Highways & Transport, was interested to hear of the speeding enforcement action and offered to collaborate in this respect.

6.

New Waste & Recycle Service

An update on the service, and answering of public questions by Matt Clubb, Assistant Director, EHR Directorate (Environmental Commissioning) and Veolia General Manager Scott Edgell.

Indicative time: 15 minutes

 

Minutes:

Mark Dalzell, Head of Parks, Biodiversity and Street Cleansing, and Veolia General Manager Scott Edgell invited questions on the new waste and recycling service.

 

Janice Funnell, Alma and Shorts Road Residents’ Group, lamented the implementation of the service and stated that this was unacceptable on Veolia’s part. The Veolia General Manager apologised to residents and Councillors,  elaborating on the transition arrangements, particularly with regard to staffing and lost local knowledge. The Community Representative regretted the lack of public apology from Veolia.

 

The Chair, Councillor Hamish Pollock, spoke of the bad service in certain types of roads, such as cul-de-sacs. The Veolia manager spoke of the narrow-access streets and admitted that there were issues outstanding to resolve.

 

Carl Brown, Friends of Oaks Park, stated that many of the problems encountered could have been foreseen, particularly as the service is provided in neighbouring boroughs. The Community Representative asked if the Council would be penalising Veolia for the poor performance of the contract. The Head of Parks, Biodiversity and Street Cleansing, explained that deductions were not in place for the first three months of implementation, and were only contractually possible from the 1 July 2017. It was added that nonetheless significant additional investment had been undertaken by Veolia.

 

Arthur Spirling, Carshalton Fields Residents’ Association, asked for further detail on the improved recycling rates mentioned. The Veolia representative cited that recycling had already increased by approximately 10% to the ‘high forties’ and a reduction in general waste had been seen. In response to a request for firm figures, the Chair explained that this would likely be reported to the Autumn Environment & Neighbourhood Committee and could be brought to the October local committee.

 

Councillor Moira Butt expressed her thanks to the complaints team at Veolia but complained at the lack of feedback following investigation, with the same problems being reported for the same households on multiple occasions. Councillors asked that bins be returned appropriately after being emptied. The Veolia representative acknowledged repeat issues were occurring and spoke of the resources being applied to resolve them.

 

A representative of Queen Mary’s Park Residents Association gave positive feedback in regards to recent service but raised concerns in relation to the Kimpton Park reuse and recycling centre.

 

Councillor Chris Williams lamented that the effect of poor service on residents had been neglected by Veolia. The Councillor suggested a letter of apology or goodwill gesture might be appropriate with regards to extreme cases. The Veolia representative responded that he was open to such suggestions.

7.

Public Realm Projects and Neighbourhood Grants Update pdf icon PDF 156 KB

This report contains information on Public Realm spending since April 2017, details any new requests for Public Realm Funding and confirms the available budgets for 2017/18.

 

 

 

 

Indicative time:  15 minutes

 

Additional documents:

Minutes:

Claire Smith, Locality Lead Officer, presented the public realm projects and neighbourhood grants update, inviting residents to apply for outstanding funds.

 

The Chair, Councillor Hamish Pollock, invited residents to an upcoming ‘Carshalton-on-Sea’ event, due to take place on 8-9 July 2017, which had received a neighbourhood grant.

 

RESOLVED: that

1.    £1,070 be approved for the supply and installation of a litter bin and addition of “The Grove Cafe’’ onto existing signage in Grove Park from Public Realm capital.

2.    £4,820 be approved for play equipment in Corrigan Recreation ground from Public Realm capital.

3.    £760 be approved for the supply and installation of directional signs for house locations on Kenny Drive from Local Transport Funds.

4.    £500 be approved for the installation of ‘Keep Clear’ markings on West Street at the junction with Sycamore Close from Local Transport funds.

5.    The progress of the Public Realm schemes listed in Appendix A be noted.

8.

Carshalton Council-Owned Buildings Update pdf icon PDF 108 KB

Alison Boote, Senior Valuer - Development & Commerical Management, will provide a briefing note for information only.

 

Indicative time: 10 minutes

Minutes:

Alison Boote, Investment & Development Manager, answered questions on the  briefing note provided on Carshalton Council-owned buildings.

 

Councillor Jill Whitehead suggested that the NHS could make use of the Grove House facilities. The Senior Valuer spoke of a continued search for such buildings and that such proposals would always be borne in mind.

 

Susan Kelsall, Carshalton Old Rectory Association, expressed the Association’s will to be involved in any plans for this particular building and the protection of its heritage. The Senior Valuer appreciated the Association’s interest and involvement.

 

Janice Funnell, Alma and Shorts Road Residents’ Group, requested similar contact from the Senior Valuer should plans fall through for The Old Rectory.

 

Arthur Spirling, Carshalton Fields Residents’ Association, enquired as to the future of the Charles Cryer Theatre. The Investment & Development Manager explained that she was not directly involved but that proposals were currently under consideration for presentation to Members.

 

John Freeman, Friends of the Grove, thanked the Senior Valuer for her ongoing communications with regards to the future of The Grove House. The Community Representative expressed concerns about security of residential buildings within the park and the Senior Valuer responded that strict measures would be put in place.

 

Councillor Amy Haldane asked as to responsibility for insurance and building improvements with regards to Hillcrest Halls. The Investment & Development Manager elaborated on the arrangements in place with regards to rent and committed to follow this up after the meeting.

 

Brian Brockwell, Westmead Allotment and Garden Association, enquired as to Ecolocal’s use of The Lodge. The Senior Valuer commented on arrangements in place with security guardians to avoid any vacant premises in the interim and Ecolocal’s liaison with local residents who use the building facilities.

9.

Highways Update on Local Implementation Plan 2017/18 and the Parking Strategy programme pdf icon PDF 152 KB

 

This report provides an update on the progress of the following projects:-
- The 2016/17 Local Implementation Plan (LIP) highway schemes.
- A summary of the 2017/18 LIP highway schemes.
- Current Local Committee highway issues.

 

A verbal update on the Parking Strategy programme for this committee will be presented by Ian Price

 

Indicative time: 40 Minutes

Additional documents:

Minutes:

Ian Price, Team Leader Strategy & Commissioning - Highways & Transport, presented a report on highway schemes and issues in the local committee area.

 

Residents asked for further information on and contributed local knowledge to:

·         Enforcement in Crichton Road near Warnham Court Road;

·         Beeches Avenue, Stanley Park Road and the associated driving culture;

·         Robins Way, schemes under public realm and the construction vehicles travelling to Carshalton Athletic Football Club;

·         Robins Way, the junction with Colston Avenue and commuter parking;

·         Speeding along Westmead Road to Carshalton High School for Girls;

·         Schemes around St Philomena’s School;

·         Carshalton Central ward and the impact of the borough-wide parking scheme;

·         Resurfacing works in Diamond Jubilee Way; and

·         The poor condition of the timber fence gateways along Woodmansterne Road.

 

Councillor Jill Whitehead informed the Committee that the updated Sustainable Transport Strategy would be presented to the Environment and Neighbourhood Committee on 22 June 2017.

 

Arthur Spirling, Carshalton Fields Residents Association, requested a greater level of consultation by the Council, via local associations, with regards to highways schemes. This was echoed by other Community Representatives present.

 

RESOLVED: that the progress made towards implementing the 2016/17 and 2017/18 LIP traffic schemes be noted.

10.

Local Implementation Plan (LiP) 2018/19 Indicative List pdf icon PDF 117 KB

This report outlines the proposed schemes to be considered for inclusion in the 2018/19 bid to Transport for London (TfL).  On 31 May 2017, TfL issued interim guidance for the Local Implementation Plan (LIP) 2018/19 Annual Spending Submission (ASS). This guidance confirms the LIP funding available in 2018/19, by programme and by allocation to individual boroughs.

Minutes:

Ian Price, Team Leader Strategy & Commissioning - Highways & Transport, outlined the proposed schemes to be considered for inclusion in the 2018/2019 Local Implementation Plan (LIP) bid. Following a brief presentation, the Chair requested that the guidance criteria for LIP schemes be circulated among Committee Members.

 

Residents asked for further information on and contributed local knowledge to:

·         The vulnerability of proposed schemes and funding to a change in political will at the London Mayoral level;

·         The Healthy Streets for London initiative;

·         The walking path upgrade and reinstatement in Grove Park.

 

The Highways and Transport Officer confirmed that schemes supported by the local committee would be included in the bid.

 

RESOLVED: that the proposed schemes within the report be considered for inclusion in the submission to TFL in October 2017 for the 2018/2019 programme.

11.

Public Question Time

An opportunity for members of the public to raise points or questions about local issues that are not already on the agenda for this meeting.  If it is not possible to answer the question at the meeting, a written response will be issued.  Please submit your questions to:  localcommittees@sutton.gov.uk

 

Minutes:

Public questions received and answered prior to the local committee are attached at the appendix to the minutes. No further questions were raised.

12.

Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for the urgency.

 

Minutes:

No urgent business was raised.

13.

Date of next meeting

The next meeting of the Carshalton & Clockhouse Local Committee will take place on Tuesday 17 October 7.30 pm at a locaton to be confirmed.

Minutes:

The next meeting of the Carshalton and Clockhouse Local Committee will take place on 17 October 2017 at a location to be confirmed.

Appendix: Public Questions pdf icon PDF 54 KB