Agenda and minutes

Beddington and Wallington Local Committee
Tuesday, 30th June, 2015 7.00 pm

Venue: Phoenix Leisure Centre, Mollison Drive, Wallington, Surrey, SM6 9NZ

Contact: Victoria Lower Senior Business Support Officer  Email:  victoria.lower@sutton.gov.uk Tel: 020 8770 4640

Items
No. Item

1.

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Manuel Abellan and Muhammad Sadiq, and Community Representatives Ann Eade and Paul Lane.

2.

Declarations of interest

Minutes:

There were no declarations of interest.

3.

Minutes of previous meeting pdf icon PDF 89 KB

To approve as a correct record the Minutes of the meeting held on 21 April 2015.

 

Indicative time: 3 minutes.

Additional documents:

Minutes:

The minutes of the meeting held on 21 April 2015 were agreed as a correct record and signed by the Chair.

4.

Recommendations Tracker pdf icon PDF 79 KB

To review the recommendations tracker.

 

Indicative time: 5 minutes.

Minutes:

Resolved: The Recommendations Tracker was noted.

5.

Community Representatives

An application for the appointment of a Community Representative has been received from Beddington North Neighbourhood Forum.

 

It is RECOMMENDED that the Council be recommended to appoint Mrs Sandy Goodwin to represent the Beddington North Neighbourhood Forum on the Local Committee.

 

Indicative time: 5 minutes.

 

Minutes:

Resolved: To recommend that the Council appoint Sandy Goodwin to represent the Beddington North Neighbourhood Forum on the Beddington & Wallington Local Committee.

6.

Questions from the public pdf icon PDF 72 KB

An opportunity for members of the public to raise points or questions about local issues that are not already on the agenda for this meeting.  If it is not possible to answer the question at the meeting, a written response will be issued.  Please submit your questions to:  localcommittees@sutton.gov.uk

 

Indicative time: 10 minutes.

Minutes:

Three questions were submitted prior to the meeting from Paul Lane, Denise Emmerson and John Dodwell. A copy of the questions and responses can be found attached to the minutes.

 

In response to questions Sergeant O’Brien stated that the permanent solutions to stopping traveller incursions had unfortunately caused displacement to relatively easier to access locations.

 

Councillors confirmed that gates had not been left open and that they had been forced open to gain access to the open space. It was stated that it was important to assess the security of the site in the immediate aftermath of the removal of the incursion and what long term measures can be taken to ensure it does not occur again. Public Realm funding could be considered to fund the measures, however a proposal would need to be submitted for consideration.

 

Residents enquired why prosecutions had not been made for the criminal damage to the gates and locks. Sergeant O’Brien stated that they had no evidence as to who had caused the damage and it was not possible to arrest all the people who were no on site.

 

The Chair stated that it was important for the council to act legally and investigate every avenue to resolve the issue.

 

Councillor Mattey noted that while there had been a CCTV camera in Hannibal Way this had been vandalised and not replaced. He stated it was important that action was taken against those who broke the law to ensure there was some respect of the law.

 

With regards to the question on flytipping at Beddington Park, Councillor Melican clarified that there was not a suitable power source for a CCTV camera to be placed on site. Mr Dodwell requested details on how much money to-date had been spent clearing the flytipping and the cost of installing a temporary column for a CCTV camera. Officers stated they did not have the costs to hand but would provide them.

 

Councillor Mattey enquired whether flytipping had increased since the removal of the Neighbourhood Recycling Centre. Councillor Melican stated that an update would be brought to the next meeting regarding the situation in Beddington Park.

 

Councillor McCoy suggested a sign should be in place at the site providing details of the locations of recycling centres. Councillor McCoy further informed the Committee that there was a ‘Report It’ function on the website which residents could use to report bins which needed to be emptied.

 

Resolved: To note.

 

7.

Update from the Safer Neighbourhood Team

An update on the four ward priorities in the area, and community safety issues.

 

Indicative timing: 10 minutes.

 

Minutes:

Sergeant O’Brien provided the Committee with an update on the work of the Safer Neighbourhood Team in the four ward areas. The Mayor of London used the MOPAC 7 as a way of reviewing the work of local policing. Sutton was doing well with regards to the MOPAC 7, with the eastern cluster doing particularly well by seeing a reduction in the seven crimes across the four wards.

 

Wallington North had a reduction of 26%, with work being done on Anti-social behaviour issues in Alcester Court, issues around the Sainsburys Local and street drinking on Wallington Green.

 

Wallington South had a reduction of 18%, with the main issue being around violence with injury and further work with Pub Watch. On 7 July a ward panel was arranged.

 

Beddington North had a reduction of 6%, with issues around criminal damage and motor vehicle damage at the Bandon Hill Cemetery. On 7 July a ward panel was arranged.

 

Beddington South had a reduction of 17%, with issues of dirt bikes being used on the Roundshaw Open Space and a Section 59 notice being issued. In recent weeks five warrants were issued simultaneously to combat issues within the area.

 

On the borders of Beddington North and Beddington South from 14 July Met Trace would be trialling Smart Water, a scheme to deter burglary. If residents wanted to take part in the scheme they should email the Safer Neighbourhood Team to find out if they reside within the trial area.

 

Sergeant O’Brien stated that it was illegal to have a car parked on the public highway that did not have any road tax and that the council would be able to seize if abandoned.

 

Mr Chandra, a local shop owner, queried details about the actions taken to remove the travellers from the Roundshaw Open Space and whether he was able to request someone leave his shop. Councillor Joyce Melican informed Mr Chandra she would visit him to discuss the actions taken to-date. Sergeant O’Brien stated that Mr Chandra was able to bar people from his business if there were anti-social behaviour issues. Furthermore, he would request further patrols of police around the shopping area in Roundshaw.

 

Sergeant O’Brien expressed regret that the culprit of rapes within local parks was not caught earlier and was able to commit further assaults. He stated the Police do put in resources to identify rapists and did have a team dedicated to managing high risk offenders.

 

Resolved: To note.

 

8.

Dr Bike

The Senior Travel Planner to provide councillors with information about on street bike checks within the community.

 

Indicative time: 10 minutes.

Minutes:

The Travel Awareness Officer delivered a short verbal presentation to the Committee on the Dr Bike service.  He outlined the services available to the public and encouraged those present to publicise the service where possible.  He undertook to attend as many community events as possible, and asked those present to consider inviting him to their community events over the summer. 

 

The Travel Awareness Officer informed the Committee that free cycle training was available for children and adults, and requested that if there were any schools interested in cycle training they should contact him.

9.

Beddington Park HLF project update

To receive a presentation on progress on the Beddington Park Heritage Lottery Fund project.

 

Indicative time: 10 minutes.

Minutes:

The Project Development Officer informed the Committee that the London Borough of Sutton had been successful in the Round 1 bid for Heritage Lottery Funding and had been awarded £250,000 to develop a Round 2 bid. The Heritage Lottery Fund (HLF) project was concentrating on five main points: access, safety and infrastructure; activities and events; wildlife; history; and lakes and waterways. The project aimed to introduce new activities and events to the park, increase volunteering opportunities, improve interpretation boards and conservation, and possibly to de-silt the lake.

 

Currently a range of specialist surveys were being completed, while consultation and engagement activities were ongoing, with two workshops taking place in June with stakeholders. It was felt that it was important that while developing the project that success measures were developed which looked beyond increased visitor numbers. The Stage 2 bid would be submitted in February 2016 for consideration.

 

The National Management Trainee informed the Committee that she was looking after the communication aspect of the project. Communication was an important aspect of the project and that it was important to engage all user groups. Further consultation projects were planned, including meeting with the Youth Parliament to receive young views. A newsletter had been created which would be distributed quarterly via a mailing list, website and hard copies. The Committee were encouraged to follow the project on Twitter to receive updates.

 

The Project Development Officer confirmed that they had been liaising with the Wandle Valley Regional Park and would be meeting with them soon to discuss the project and possible use of branding.

 

Jennie Chapman of Urban Youth Action spoke to the Committee about how the organisation engaged with young people through sport, such as skating. It had been a long held ambition of the organisation to have an indoor skate venue in the borough and they had received funding from Santander to develop the idea. The parks within the borough had been visited and Beddington Park had been identified as the preferred location. Urban Youth Action had spoken to the Friends of Beddington Park regarding the project and they had been supportive of the idea of building a temporary structure near to the Pavilion. Mr Dodwell stated that there was a proposal to fund £2,000 towards a feasibility study for skate facility in the park which could go towards this project.

 

The Committee were informed that there were history walks in Beddington Park organised to take place during the summer and residents were encouraged to attend.

 

Resolved: To note.

 

10.

Neighbourhood Grants pdf icon PDF 100 KB

The Locality Lead Officer to present a report on any new applications for neighbourhood grant consideration.

 

Indicative timing: 10 minutes.

 

Minutes:

The Community Development Officer presented a report

on Neighbourhood Grant applications received since the last Local Committee meeting. Three applications had been received, two from the Little League and one from the Beddington North Neighbourhood Forum.

 

The Wallington Little League informed the Committee that they had expanded to over 410 local children taking part from all backgrounds. The Little League taught the children not only to play football, but also respect and helped them make friends. While the Little League was flourishing it was necessary to get support for the pitch fees and kits to ensure it continued to be a success.

 

The Beddington North Neighbourhood Forum were applying for the printing and postage of a newsletter which it aimed to have delivered to all residents in Beddington North to ensure all residents were aware of the work of the forum.

 

The Committee discussed a delegation which would enable grants to be awarded between meetings and suggested the decision to award was made by the Strategic Director, in consultation with the Chair, Vice-Chair and the appropriate ward councillors for the application. It was requested that all Members of the Local Committee were copied into the notification of the application. Councillor Melican proposed the amendment to the recommendation and Councillor Cook seconded the amendment.

 

The Community Development Officer informed the Committee that the Strategy and Resources Committee had agreed the carry forward of £5,254, which gave the Committee a Neighbourhood Grant budget of £10,254 for 2015/16.

 

Resolved:

 

1.    To delegate the authority to take the decision on Neighbourhood Grants to the Strategic Director of Environment, Housing and Regeneration, in consultation with the Chair, Vice Chair and the appropriate ward councillors for the application.

 

2.    To award Sutton Little League £500 towards pitch fees.

 

3.    To award Wallington Little League £500 towards team kits.

 

4.    To award Beddington North Neighbourhood Forum £600 towards their annual newsletter.

 

11.

Traffic and Highways Schemes pdf icon PDF 156 KB

To receive a report on the Local Implementation Plan Funding 2016/17.

 

Indicative time: 20 minutes.

Minutes:

The Transport Planning and Programme Manager presented the proposed list of schemes to put forward for Transport for London Local Implementation Plan funding and the reserve list of schemes.

 

Residents suggested that a filter lane traffic light was needed at the junction of Woodcote Road and Stafford Road. The Transport Planning and Programme Manager confirmed that the junction was on the list of proposed schemes as it had one of the highest accident rates within the borough.

 

Councillor Ali requested that a proposal for a 20mph speed limit to be implemented be added to the reserve list and a feasibility study completed. The Transport Planning and Programme Manager confirmed that the scheme would be added to the reserve list and a report would be brought to the next Local Committee meeting. It was noted that Opportunity Sutton were also conducting studies of Beddington Lane and may have proposals for improvements to the area. Residents felt that current restrictions to the road needed to be enforced and the road needed to be reviewed.

 

The Committee had a breakout session to discuss the proposed schemes and possible additional schemes and the outcomes were noted by officers.

 

The Transport Planning and Programme Manager confirmed that the proposed signage at Woodcote Road Railway Bridge would be illuminated and that funding was being proposed for Stanley Park Road in case the scheme was not fully implemented in 2015/16. Additional investigation on further schemes could be completed under the budget for future scheme identification.

 

It was proposed that Tharp Road be included on the reserve list to create a one-way system.

 

Councillor Mattey requested clarification on the number of construction workers who will be accessing the ERF construction site on Beddington Lane and the tonnage figures. The Head of Local Place and Engagement stated she would provide these figures to Councillor Mattey.

 

Resolved:

 

1.    That the statement of need for the schemes contained within Appendix A of the report be approved.

 

2.    That the Environment and Neighbourhood Committee, as the Highways Authority for the London Borough of Sutton, include the list of schemes in Appendix A in its submission to TfL for LIP funding for 2016/17.

12.

Manor Road pavement study pdf icon PDF 2 MB

To receive an update on the Manor Road pavement study.

 

Indicative time: 15 minutes.

Minutes:

Businesses informed the Committee that they were trying to stop people from parking on the forecourts and that were experiencing issues of people driving along forecourts. Ward Councillors informed them that they would be visiting all businesses on Manor Road to discuss ideas of how to improve conditions of the area.

 

Resolved: To note the report.

 

13.

Christmas Lights 2015 pdf icon PDF 106 KB

To receive a report on the choice of lighting and locations for them for decision.

 

Indicative time: 15 minutes.

Minutes:

The Town Centre Manager presented a report on the proposed Christmas Lighting scheme for 2015. He informed the Committee that the costs were based on historic data so a contingency of £1050 had been built into the budget in case the costs rose after appointing a contractor.

 

The Committee noted that the first scheme in the list should be for Plough Lane rather than Beddington Lane.

 

The Town Centre Manager informed the Committee that there had been a constructive meeting with the Christmas Lights sub-group and the technical details including switch-on and switch-off dates would be agreed at future meetings of the sub-group.

 

The Chair thanked the sub-group for their work on the 2015 Christmas Lights scheme.

 

Resolved:

 

That funding be agreed for Christmas Lights for Christmas 2015 to the value of £18,880 (£16,870 plus a contingency of £2,010) funded from the Public Realm for 2015/16 in the following locations (subject to confirmed costs from the contractor):

 

·         Wallington Square (two tree lights)

·         Stafford Road (column number 1 to column number 14)

·         Mollison Square (column number 1 to column number 8)

·         Plough Lane (column number 1 to column number 10)

14.

Public Realm Projects pdf icon PDF 155 KB

The Locality Lead Officer will present a report to the Committee, which outlines  new public realm schemes for approval and gives an update on the progress of current schemes.

 

Indicative timing:  15 minutes.

 

Minutes:

The Locality Lead Officer informed the Committee that following the Public Realm allocation meeting 11 schemes were being proposed for funding. Questions had been raised previously regarding the differing prices for benches being funded the Locality Lead Officer stated that there were two benches available and the more expensive, Evergreen bench, was recommended by the Parks team. This was to ensure there was consistency of type of park bench and they were more robust. It was noted by the Committee that the Evergreen bench had arm rests which made them more accessible for people to sit down and stand up from.

 

The Locality Lead Officer updated the Committee that four schemes had been completed since the last meeting and that the Highview Bedington North noticeboard was due to be installed by the end of the week.

 

Queries were raised as to the cost of providing six trees and the Committee were informed that the cost included the watering of the trees for between 1 – 2 years to ensure they become established.

 

The Locality Lead Officer informed the Committee that the Strategy and Resources Committee had approved the Public Realm carry forward budget of £8,099 which gave the Committee a budget of £46,570 for 2015/16.

 

Mr Dodwell noted that the full cost of three new bins in Beddington Park was £1200, however £1,000 would be funded through a Neighbourhood Grant. Mr Dodwell further requested that £2,000 be provided for a feasibility study for a skateboard facility to assist with the work being done by Urban Youth Action.

 

Councillor McCoy informed the Committee that the Jubilee Health Centre were required to landscape the gardens under planning conditions and that would not be appropriate to fund the landscaping through the Public Realm budget. Councillor McCoy stated she would continue to speak with the management of the Health Centre regarding this issue and suggested that residents write to the management also.

 

Residents were requested to contact ward councillors if they had any further proposals for Public Realm projects.

 

Resolved:

 

1.    That the sum of £18,800 be earmarked toward Christmas lights.

 

2.    That £3,000 for public realm improvements to the area between Rosemount Tower, rear of Sainsburys and Crosspoint House, including the sensory gardens, Clarendon Road in Wallington be approved.

 

3.    That £290 for the replacement of four missing chains on five wooden bollards located at the junction of Butterhill and London Road near the pond be approved.

 

4.    That £290 for the replacement of four missing chains on five wooden bollards located in Wallington Green be approved.

 

5.    That £3,000 towards general public realm improvements to the Manor Road shopping area be approved.

 

6.    That a public realm grants of £4,000 to the Mellows Residents Association for the provision of the Mellows Park infant playground canopy shading area be approved.

 

7.    That £980 towards the replacement of a bench in Woodcote Green be approved.

 

8.    That £2,160 towards the replacement of six trees in Woodcote Green be approved.

 

9.    That £200 for three  ...  view the full minutes text for item 14.

15.

Update from ward councillors

To receive an update from ward councillors.

 

Indicative time: 5 minutes.

Minutes:

Councillor Steve Cook informed the Committee that ward councillors had de-delegated two planning applications for further consideration. The applications included an application for a premises on Marchmount Road (Harding House) to be expanded and converted to residential units for elderly residents, and the other for the Windmill Pub to be converted into a restaurant with 25 bedsits.

 

Councillor Jayne McCoy invited Colin Wadeson to update the Committee on the Wallington Music Festival which took place on 27 June 2015. Mr Wadeson informed the Committee that the event had been a success with over 20 music groups participating at three venues across Wallington. It was hoped that the event would be become a regular festival.

 

The Councillors from Beddington North informed the Committee that they were concentrating on the construction of the ERF.

 

Councillor Edward Joyce informed the Committee that the Roundshaw Festival was being organised to take place on 29 August at the Phoenix Centre.

16.

Date of next meeting

To note the next meeting of the Beddington & Wallington Local Committee is to take place on 20 October 2015 at Orchard Hill College, Old Town Hall, Woodcote Road, Wallington, SM6 7DF

Minutes:

Resolved: To note that the Local Committee’s next meeting will be held on Tuesday 20 October 2015 at 7.00pm at the Orchard Hill College, Old Town Hall, Woodcote Road, Wallington, SM6 7DF.