Agenda and minutes

Beddington and Wallington Local Committee
Tuesday, 2nd February, 2016 7.00 pm

Venue: Beddington Park Primary School, Mallinson Road, Croydon, CRO 4UL

Contact: Susanne Wicks, Committee Support Team Leader. Tel 020 8770 6540 Email  susanne.wicks@sutton.gov.uk 

Items
No. Item

49.

Welcome and introductions

Minutes:

The Chair, Councillor Joyce Melican, opened the meeting and welcomed everyone in attendance.

50.

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Sunita Gordon, Nighat Piracha, and Muhammad Sadiq, and from Charlotte Watson and Paul Lane.

51.

Declarations of interest

Minutes:

No declarations were made.

52.

Minutes of the last meeting pdf icon PDF 127 KB

To approve as a correct record the Minutes of the meeting held on 1 December 2015.

Minutes:

Councillor Neil Garratt pointed out that two councillor names were incorrectly detailed in the minutes. 

 

Councillor Steve Cook corrected the minute regarding the public realm scheme to install lighting to the Ross Parade alley, noting that the scheme will not be progressed as the alley is privately owned.

 

RESOLVED:  That, subject to the amendments detailed above, the minutes are agreed as an accurate record of the meeting. 

53.

Public Question time

An opportunity for members of the public to raise points or questions about local issues that are not already on the agenda for this meeting.  If it is not possible to answer the question at the meeting, a written response will be issued.  Please submit your questions to localcommittees@sutton.gov.uk .

 

Indicative time: 5 minutes

Minutes:

The Head of Local Place and Engagement advised that Jim Simms submitted a question prior to the meeting that has already been answered, and that a response is being prepared to the question submitted by Sandy Goodwin.

 

John Dodwell advised that shopkeepers in Manor Road (opposite Wallington Green) have raised the issue of cars parking on the pavement and have asked if measures can be taken to prevent it.  The Head of Local Placement and Engagement advised that this issue had been investigated in the past and a report brought to this Committee in June 2014.  Much of the pavement was privately owned, which restricted the options available to LB Sutton.  Councillor Marian Radford advised that she and Councillor Joyce Melican have visited the shops and discussed the issue in detail with shopkeepers but there appeared to be no consensus between them on the appropriate way forward.  They had been encouraged to establish a traders’ association. 

 

Michael Parsons reported problems with waste vehicle access to Royal Walk on Saturdays, which meant that rubbish was sometimes not collected.  Peter Matthews, Parking Officer, advised that there are plans to install yellow lines on the road within the next couple of months.  Michael Parsons asked officers to approach Waste Services in the meantime and ask if the bin collection day can be changed. 

 

A resident of Wandle Road asked if a CPZ could be introduced in order to prevent commuters parking in the road.  Peter Matthews advised that officers are looking at redesigning provision in order to maximise parking for residents. 

54.

Recommendation Tracker pdf icon PDF 38 KB

To review the recommendation tracker.

 

Indicative time: 5 minutes

Minutes:

The Head of Local Place and Engagement presented the recommendation tracker, and detailed items not otherwise on the agenda.  

 

Councillor Nick Mattey raised concerns about the loading and disabled parking bays in Woodcote Road, which were echoed by Councillor Jayne McCoy.

 

Councillor Pat Ali asked that an item be added to the list of parking and traffic concerns listed at the previous meeting of this Committee.  Concerns have been raised by residents of Therapia Lane, who are forced to park on the pavement due to the width of the road, but have recently started to receive PCNs.  Peter Matthews undertook to add that item to the list.

 

RESOLVED:  To note the recommendation tracker.

55.

Clean for the Queen

A presentation from the Head of Local Place and Engagement.

 

Indicative time: 5 minutes

Minutes:

The Head of Local Place and Engagement delivered a short presentation on the Clean for the Queen initiative.  Full details are available at www.cleanforthequeen.co.uk .

 

The Head of Local Place and Engagement advised those participating in clean ups to report any large items or sharps for disposal to LB Sutton, and reminded all present that before attempting a clean-up of private land, permission should be obtained from the landowner. 

56.

Neighbourhood Grants pdf icon PDF 253 KB

The Locality Lead Officer to present a report on grant applications approved under delegated authority since the last meeting of this Committee.

 

Indicative time: 10 minutes

Minutes:

The Head of Local Place and Engagement presented this report. 

 

At the request of Councillor Pat Ali, Amber Cox from the Wandle Side Residents’ Association gave a breakdown of how the £250 grant was spent, and described the positive impact of the street party on the community.  She encouraged others to organise such an event and offered support and advice. 

 

Colin Wadeson advised the Committee of a new group that has formed; ‘All in Wallington’ who organised the Wallington Christmas light switch on event, which was well attended despite the rainy weather.

 

Councillor Jayne McCoy reported that another new group has been established; Wallington Community Wellbeing Group provide information, advice and activities for the over 50s, and will be launching on 11 March at St Michael’s Centre. 

 

RESOLVED: To note that the Committee has funded Wandle Side Residents’ Association £250 for a Winter street party. 

57.

Local Plan

A presentation from the Head of Development Management and Strategic Planning, followed by a breakout session to discuss the impact of the local plan.

 

Indicative time: 25 minutes

Minutes:

The Head of Development Management and Strategic Planning delivered a short presentation on Sutton’s new local plan.  The presentation outlined what the plan is and why it is needed, together with the six big issues and key questions being asked as part of the consultation.  Finally, the presentation covered the range of consultation events to take place from 18 February to 8 April.  More details on the consultation can be found at:

https://www.sutton.gov.uk/sutton2031

 

A short break out session followed, where those present formed small groups in order to discuss their views on the issues presented.  The Head of Development Management and Strategic Planning undertook to ensure the information collected formed part of the consultation responses, all of which would be reported to a future meeting of the Housing, Economy & Business Committee.

58.

Presentation from Fair Trade Community Group

Indicative time: 10 minutes

Minutes:

Judy Walsh from the Sutton Fair Trade Community Group delivered a short presentation giving an overview of Fair Trade, both generally and more locally for Sutton. 

 

Councillor Jayne McCoy asked how Sutton is performing as a Fair Trade borough, and Judy Walsh suggested that officers and members should look around and observe where there are Fair Trade products available in Council buildings and facilities.  Jessica Crowe, the Executive Head of Customers, Commissioning and Governance advised that the new procurement strategy for LB Sutton includes the promotion of Fair Trade and ethically sourced products as a criterion. 

 

 

59.

20 mph zone on Beddington Lane

A presentation from Hermione Brightwell, Project Manager.

 

Indicative time: 15 minutes

Minutes:

Hermione Brightwell, Project Manager, delivered a short presentation updating the Committee on the plans for the introduction of a 20 mph speed limit and other area improvements to the Beddington Village area. She also outlined the place making improvements planned using TfL ‘major scheme’ funding.  Comments and questions were invited from those present.

 

Michael Parsons from Sutton Vision asked if an accessibility audit will be carried out as part of the scheme, and Hermione Brightwell confirmed that there will be a safety audit for the 20 mph zone and that an early accessibility audit will be commissioned as part of the wider works. 

 

Hermione Brightwell advised that the 20 mph zone works should be complete by Christmas 2016. 

 

At the request for more information about the further improvements to be made, Hermione Brightwell advised that there is currently a long list of ideas for improvement, which will be considered in detail in order to form a short list.  However, she could confirm that officers will work with colleagues involved in the HLF bid for improvements to Beddington Park.

 

Sandy Goodwin asked for an update on the request for TfL to move the signs on the A232 and Hermione Brightwell confirmed that contact has been established with TfL and discussions are taking place on this issue.

 

 

 

 

60.

Residents' Survey 2015 pdf icon PDF 578 KB

A presentation from the Head of Local Place and Engagement.

 

Indicative time: 20 minutes

Minutes:

The Head of Local Place and Engagement delivered a short presentation on the outcome of the recent residents’ survey.  She invited feedback from those present, particularly on their view about whether the results coincide with their experience, and asked for suggestions for issues that could be brought to this Local Committee for their consideration. 

 

Councillor Marian Radford expressed surprise at the low number of residents in the local committee area who have provided any unpaid help in the last 12 months, and suggested that this question be re-worded in future surveys, as her observation was that people in the area were very supportive of friends and neighbours. 

 

Councillor Pat Ali asked how the question about volunteering was phrased, as she also noted that the number was lower than she would expect.   The Head of Local Place and Engagement did not have the reply to hand, but agreed that people may define “volunteering” differently, and agreed to pass on comments about the wording.

 

Councillor Pat Ali also asked about plans to engage with those residents who do not access Sutton’s website, and the Executive Head of Customers, Commissioning and Governance outlined recent improvements to the website that has made it much easier to use, resulting in increased customer satisfaction.  She also outlined how staff assist those residents who do not use the internet. 

 

Councillor Jayne McCoy suggested that the Jubilee Health Centre, together with CCG representatives could be invited to present to a future meeting of this committee.

61.

Christmas Lights 2016 pdf icon PDF 131 KB

To note the terms of reference and meeting dates for the Christmas Lights task group.

 

Indicative time: 5 minutes

Minutes:

The Head of Local Place and Engagement presented this item. 

 

Councillor Marian Radford advised that the Alcester Court Residents’ Association have volunteered to sit on the sub-group. 

 

John Dodwell suggested that meeting on a quarterly basis would not be helpful and suggested that the group meet as often as required.  He also suggested that an officer attend to take minutes and report back to this Committee.  In response the Head of Local Place and Engagement advised that officers may not be able to attend every meeting, due to other work commitments.

 

Councillor Pat Ali, as Vice-Chair of the sub-group last year, noted her concern that there was inadequate communication to the group from officers which led to the members of the sub-group feeling less involved than they had anticipated.  She gave the view that some parts of the Local Committee area were treated differently, leading to further disappointment among residents.

 

Councillor Nick Mattey and Councillor Jayne McCoy noted their thanks to the Town Centre Manager for co-ordinating the lights across the entire borough last year.  In response, the Town Centre Manager acknowledged that last year’s installation of lights had been a learning curve for everyone involved, but the lessons learned will lead to a much smoother process in 2016.  For example, a contractor is now in place with whom liaison can be made all through the year.  

 

It was noted that the sub-group will comprise Alcester Court RA, Katharyn Jones, Sandy Goodwin, Colin Wadeson, Councillors Abellan, Cook and Mattey

 

The Town Centre Manager and Head of Local Place and Engagement undertook to organise the next meeting of the sub-group, and the Town Centre Manager undertook to attend future meetings as required, subject to availability.

 

62.

Public Realm Projects and Priorities pdf icon PDF 385 KB

The Locality Lead Officer will present a report to the Committee, which outlines new public realm schemes for approval and gives an update on the progress of current schemes.

 

Indicative time: 10 minutes

 

Minutes:

The report was introduced by the Head of Local Place and Engagement.  She highlighted that one scheme had been underspent by £4000 and suggested that this sum be recycled into the public realm budget. 

 

The Head of Local Place and Engagement also withdrew the recommendation to approve £1000 for replanting the raised bed in Manor Road/Springfield Road, as the scheme is no longer going ahead, following a site visit earlier in the day. 

 

The Head of Local Place and Engagement advised that a budget allocation meeting will take place in May, and invited suggestions for public realm schemes prior to the meeting.

 

It was moved by Councillor Steve Cook, seconded by Councillor Pat Ali and

 

RESOLVED:  That the underspend of £4000 be recycled back into the Public Realm budget. 

63.

Any urgent business

The Chair has agreed the submission of the following as an urgent item, as to wait until the next meeting of this Committee in June would present a delay in the process of appointing a community representative.

 

An application for the appointment of a Community Representative has been received from Mellows Residents’ Association.  

 

It is RECOMMENDED that the Council be recommended to appoint Katharyn Jones to represent Mellows Residents’ Association on the Local Committee.

 

Minutes:

RESOLVED:  That the Beddington and Wallington Local Committee recommend that Council appoint Katharyn Jones to represent Mellows Residents’ Association on the Local Committee.

64.

Date of next meeting

The next meeting will take place on 28 June 2016 at 7 p.m.

Minutes:

The next meeting will take place on 28 June at 7 pm.