Agenda and minutes

Bandon Hill Cemetery Joint Committee
Tuesday, 24th November, 2015 6.30 pm

Venue: Cemetery Chapel, Plough Lane, Wallington

Items
No. Item

16.

Apologies for absence

Minutes:

There were no apologies for absence.

17.

Declarations of Interest

Minutes:

Councillor Nick Mattey declared a non-pecuniary interest in agenda item 9, due to the proximity of his home from the pedestrian gate to the Cemetery.

18.

Minutes of the last meeting pdf icon PDF 59 KB

To approve as a correct record the Minutes of the meeting held on 29 June and 22 July 2015

Additional documents:

Minutes:

RESOLVED:  That the minutes of the meetings held on 29 June and 22 July are agreed as an accurate record.

19.

Report of the Treasurer pdf icon PDF 157 KB

Additional documents:

Minutes:

The Treasurer, Sue Hogg introduced the report and welcomed comments and questions.

 

Councillor Timothy Godfrey suggested bringing the fees and charges into line with either LB Sutton or LB Croydon’s fees and charges and this was discussed in some depth.  It was noted that there was not sufficient information in the report for the Committee to make such a decision at this stage, but they asked for financial projections, based on LB Sutton’s pricing structure, to be detailed in the Treasurer’s report at their next meeting.

 

Councillor Timothy Godfrey suggested that LB Croydon may be happy to hand over its interests in the Cemetery to LB Sutton, but advised that formal agreement would need to be given.  The Committee discussed if it would be possible for this Committee to cease, and matters relating to the Cemetery to be dealt with elsewhere.  Officers pointed out that there may be legal and financial implications and undertook to research the matter and bring information back to the next meeting.

 

RESOLVED:  That the Bandon Hill Cemetery Joint Committee:

 

1.    acknowledges the forecast outturn for 2015/16

2.    approves the budgets for 2016/17

3.    approves the revised fees and charges for 2016/17.

4.    approves and accept the results of the Annual Return at 31st March 2015.

 

20.

Business Plan (including five year income strategy) and Risk Assessment 2016/17 pdf icon PDF 156 KB

Additional documents:

Minutes:

The report was presented by Dominic Aslangul, the Assistant Parks Manager, who invited comments and questions.

 

RESOLVED:  That the Bandon Hill Cemetery Joint Committee approves the 2016/17 business plan and risk assessment. 

21.

Future contract for the provision of administration, grounds maintenance and gravedigging services at cemeteries in the London Borough of Sutton pdf icon PDF 179 KB

Minutes:

The report was presented by Mark Dalzell, Head of Parks, Biodiversity and Street Cleansing, who invited comments and questions.

 

Councillor Timothy Godfrey expressed some concern in the recommendation, noting that the Committee were asked to approve inclusion in a procurement process with which they had no involvement, but noted that LB Sutton would act as the agent for the Committee in this regard.

 

RESOLVED:  That the Bandon Hill Cemetery Joint Committee agrees that office administration, grounds maintenance and grave digging is included in the procurement process led by the South London Waste Partnership, as core work, and that LB Sutton will act as the agent for the Committee in this respect.

22.

Proposed changes to vehicular access at Bandon Hill Cemetery pdf icon PDF 164 KB

Minutes:

The Assistant Parks Manager, Dominic Aslangul, introduced this report and invited comments and questions.

 

At the request of Councillor Nick Mattey, Dominic Aslangul undertook to investigate the feasibility of installing a time controlled lock on the pedestrian gate, but noted it would have a cost impact.

 

RESOLVED:  That the Bandon Hill Cemetery Joint Committee approves the changes to vehicular access arrangements so that open access is provided all day on Saturdays, but restricted to the Cemetery car park on Sundays and Bank Holidays.

23.

Exclusion of the press and public

The following motion should be moved, seconded and approved if the committee wishes to exclude the press and public to deal with reports revealing exempt information:

 

“That the public be excluded from the meeting for the following item of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 Schedule 12A of the Local Government Act 1972.”

 

Minutes:

RESOLVED:  That the public be excluded from the meeting for the following item of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 Schedule 12A of the Local Government Act 1972.

 

24.

Future of The Lodge

Minutes:

The minute of this item is exempt from publication by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, and is detailed separately.

25.

Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for urgency.

Minutes:

There were no urgent items.

26.

Date of next meeting

Committee to agree the date and time of the next meeting.

Minutes:

The next meeting will be arranged in the New Year, to take place in June 2016.