Agenda and draft minutes

Bandon Hill Cemetery Joint Committee
Monday, 25th July, 2016 6.30 pm

Venue: Cemetery Chapel, Plough Lane, Wallington, SM6 8LT

Contact: amy d  Tel: 020 8770 5833 |  Emailcommitteeservices@sutton.gov.uk

Items
No. Item

1.

Apologies for absence

Minutes:

Apologies were given on behalf of Councillor Stuart King (Croydon), Councillor Timothy Godfrey (Croydon) and Councillor Alison Butler (Croydon).

 

2.

Declarations of Interest

Minutes:

No declarations of interest were declared.

 

3.

Minutes of the last meeting pdf icon PDF 114 KB

To approve as a correct record the Minutes of the meeting held on 24 November 2015.

Minutes:

RESOLVED:  That the minutes of the meeting held on 24 November 2015 are agreed as an accurate record.

 

4.

Election of Chair and Vice-Chair 2016/17

By convention the Chair alternates between Croydon and Sutton.  On that basis in 2016/17 the Chair should be elected from amongst the Croydon councillors.

 

By convention the Vice-Chair alternates between Croydon and Sutton and is a member of whichever authority does not take the Chair. On that basis in 2016/17 the Vice-Chair should be elected from amongst the Sutton councillors.

 

 

Minutes:

Following nomination and vote, Councillor Timothy Godfrey (Croydon) was elected as Chair and Councillor Edward Joyce (Sutton) as Vice Chair.

 

5.

Report of the Treasurer on the financial outturn for 2015/16 pdf icon PDF 165 KB

This report details the financial outturn for Bandon Hill Joint Cemetery for the 2015/16 financial year.

Additional documents:

Minutes:

The Treasurer presented a report detailing the financial outturn for Bandon Hill Joint Cemetery for the 2015/16 financial year.

 

Member discussion centred on the drop in demand, due to the general trend of a preference for cremations over burials, and the investments of surpluses.

 

RESOLVED: that the Bandon Hill Cemetery Joint Committee:

 

1.    Approves the Comprehensive Income & Expenditure Account (Appendix A), the Balance Sheet (Appendix B) and the Movement in Reserves (Appendix C).

2.    Approves the transfer of the surplus generated during the 2015/16 financial year of £29,505 to Reserves.

 

6.

Cemetery Statistics 2015/16 pdf icon PDF 16 KB

Minutes:

For information purposes only, the Committee reviewed Cemetery Statistics covering the period 2015/2016.

 

7.

Report of the Assistant Parks Manager

The Assistant Parks Manager will present two reports on:

 

1.    Future Use of The Lodge

2.    Discussion paper - Disbanding of Bandon Hill Cemetery Joint Committee

 

Additional documents:

Minutes:

EXEMPT: by virtue of paragraph 3 of Part 1 of Schedule 12(A) of the LG Act 1972.

 

8.

Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for urgency.

Minutes:

No urgent items were presented.

 

9.

Date of next meeting

The next meeting of the Committee is to be agreed at this meeting.

Minutes:

The date of the next meeting was not yet confirmed but will be scheduled to take place at the end of November 2016.

 

Exempt Minute: Report of the Assistant Parks Manager